Publication
Bid issued/dated 10-07-2026.
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Custom Bid for Services - 9050C26B87- ARC for Various Non-Destructive Testing (NDT) jobs and assistance in NDT jobs at Mathura Refinery Similar Category Repair
Indian Oil Corporation Limited · Mathura, Uttar Pradesh9586758
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
10 Jul 2026
24 Jul 2026
₹31,000
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid issued/dated 10-07-2026.
Pre-bid meeting is not applicable. No separate clarification deadline is stated.
24-07-2026 at 14:00:00.
24-07-2026 at 14:30:00.
120 days from the bid end date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
INR 12,234,265.42 inclusive of all taxes (₹1,22,34,265.42 including GST at 18%).
INR 31,000. Indian bidders must pay online by NEFT/RTGS (or IOCL ePayOne if vendor-coded) and upload the receipt. The NIT permits a BG only where EMD is at least INR 1 lakh, so a BG is unavailable for this INR 31,000 EMD. Exempt categories must upload valid proof with the techno-commercial bid.
Initial Security Deposit is 2.5% of contract value excluding GST; overall Security Deposit/ePBG is 5% excluding GST. GeM specifies ePBG duration of 27 months. BG must use IOCL/GeM format; MSE performance-BG relaxation in the generic ITT is subject to the higher-precedence NIT/GeM settings.
Seller payment is due within 30 days after issue of SDAC and online bill submission. Running bills may be monthly or quarterly for actual measured work certified by the EIC/site engineer; assistance manpower is paid on actual attendance and overtime/holiday work under the hourly SOR item.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Standalone annual turnover of the bidding entity must be at least Rs 73.41 Lakhs in any one of the preceding three financial years, supported by audited P&L with UDIN. No MSE/startup relaxation applies because the work is critical.
During the last seven years ending the last day of the month before the original bid-end date, bidder must have completed one similar work of at least Rs. 61.18 Lakhs, or two of at least Rs. 48.94 Lakhs each, or three of at least Rs. 36.71 Lakhs each, inclusive of GST.
Similar work means NDT services/assistance in refineries, petrochemical, oil, gas, fertilizer industries or nuclear plants. ARC/AMC/CAMC and other term-service credentials are evaluated on annualised executed value including GST; non-ARC jobs longer than one year are also annualised.
Only the bidding entity’s experience counts; parent/group credentials are not allowed. Own-plant work is excluded. Subsidiary/holding-company work counts only with tax-paid invoices certified by the statutory auditor. Historical JV/consortium work counts only to the bidder’s share/portion with the JV agreement and appropriately issued work order/completion certificate.
PF code allotment/registration and an independent ESI code are mandatory. A bidder without an independent ESI code must undertake to obtain it within 15 days of work order; failure permits cancellation, EMD forfeiture and penal action. Documentary ESI exemption may be claimed and evaluated.
Bidder must furnish PAN, GSTIN registration and legal-constitution proof (incorporation certificate, partnership deed, proprietorship affidavit or society registration certificate).
Current joint-bidder/consortium offers are not accepted unless specifically permitted; the tender provides no such permission. Foreign bidders are not accepted in this domestic/national tender. The indivisible work is awarded to one successful bidder.
Offers are barred from bidders on IOCL/MoPNG holiday lists, suspended/blacklisted by GeM, under liquidation/court receivership, or undergoing/entering insolvency or bankruptcy proceedings. The project consultant and its covered affiliates/subsidiaries cannot participate directly or indirectly.
A bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority and must submit the prescribed undertaking.
A bidder must submit only one bid. Multiple bids under the ownership/directorship tests in Annexure-L are rejected and all applicable EMDs forfeited.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Annual rate contract at IOCL Mathura Refinery for NDT jobs and inspection/NDT assistance on refinery equipment and piping.
Estimated NDT quantities: UT gauging—2,100 team-days at 8 hours plus 360 team-days at 12-hour shutdown shifts; UFD—30 team-days; wet/dry fluorescent MPI—30 team-days; dye penetrant testing—500 m; PMI—30 group-days.
Deploy six qualified, experienced technicians for four quarters; 3,000 technician-hours are estimated for work beyond normal hours, on Sundays and holidays.
Services include UT thickness measurement, ultrasonic flaw detection, MPI/WFMPI, DPT, PMI, visual/welding inspection, hardness/heat-treatment checks, hydrotest and equipment-inspection assistance, RBI/ERP history/data entry, AutoCAD/isometric preparation, and daily/interim/final reports in IOCL-approved format with hard and soft copies.
Each WFMPI/UFD/UT/PMI team has at least two persons, including a relevant ASNT/ISNT Level-II technician with at least three years’ experience. Contractor supplies NDT machines, calibration blocks/certificates, tools, consumables, PPE/IFR suits, lifelines and standby resources; six UT teams must remain available and up to six more may be required.
NDT team/equipment must mobilise within seven days’ notice. Normal work is eight hours excluding lunch; shutdown work may be 12 hours/day on every day including Sundays/holidays. Replacement resources for equipment malfunction are due within 24 hours.
12 months from site handover, extendable by another 12 months at the same rates, terms and conditions solely at IOCL’s discretion.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Upload the complete offer only on the GeM portal by the deadline; other modes are rejected. It is a two-packet bid: legible scanned qualification/technical documents and the online price bid, with no prices appearing in the technical bid.
Use tender formats, duly fill and digitally sign them; letterhead is required where specified. Any unavoidable manual correction must be neatly made and signed; excessive corrections/white fluid can cause rejection.
Only an applicable original EMD BG is physically submitted, in a sealed superscribed envelope to the Tender Inviting Authority by bid submission time but no later than seven working days after opening. Because this EMD is below INR 1 lakh, the NIT’s BG option is not available; normal submission is online payment with uploaded receipt.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GCC states 10% of total contract value and 10% retention from bills, while the tender-specific NIT and GeM bid require 5% overall security/ePBG (with 2.5% initial security) excluding GST. NIT prevails over GCC under the explicit order of precedence; use 5%.
GeM’s bid sheet says EMD may be accepted as a surety bond, but the tender-specific NIT says Indian bidders must submit EMD online and permits a BG only when EMD is at least INR 1 lakh. Under NIT precedence, this INR 31,000 EMD should be paid online; bidders should not rely on surety/BG without written buyer confirmation.
The ITT says the original BG must reach by bid-submission time, while the same sentence also allows receipt up to seven working days after tender opening. The later outer limit is explicit, but this ambiguity is moot for the INR 31,000 EMD because BG is not available below INR 1 lakh.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm that the award-stage requirement is ISD 2.5% plus overall SD/ePBG 5% of contract value excluding GST, and explain how the 27-month ePBG duration interacts with the optional 12-month extension and any defect-liability period.
Provide the current Mathura Refinery F&S penalty schedule/amounts referenced for IFR/PPE and other safety violations; the tender repeatedly makes them recoverable but does not print the quantum, which affects pricing and downside exposure.
Confirm whether any minimum quantity/man-days are guaranteed and the expected notice/duration for mobilising up to six additional UT teams. Payment is actual-measurement/attendance based, while the contractor must keep six teams available and may need up to twelve.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
SOR quantities are approximate; payment is for actual measured work/attendance. Contractor nevertheless carries continuous manpower/resource availability obligations, creating under-utilisation risk.
IOCL alone may extend the 12-month term by another 12 months at the same rates and terms. Mobilisation, lodging, boarding, transport, PPE/IFR suits, equipment, calibration, standby resources and consumables are contractor-funded.
Seven-day mobilisation, simultaneous jobs, 12-hour shutdown shifts including all Sundays/holidays, and 24-hour equipment replacement can require significant standby capacity; downtime not caused by IOCL is unpaid.
Unauthorised absence of a person/team/machine attracts one UT-group-day penalty; machine non-availability over 5/10/15/20 days attracts corresponding 5/10/15/20 UT-group-day deductions. Safety breaches attract additional unspecified F&S penalties, expulsion and IOCL recovery of replacement PPE/IFR cost.
Generic GCC allows a contract-price discount escalating from 1/8% after one week to 5% by 13 weeks of delayed completion, capped at 5%, without prejudice to IOCL’s claim for actual direct damage. Only written extension protects the contractor.
After termination, IOCL may complete the work at contractor risk/cost and recover the excess plus 1% administrative charges. Amounts may be withheld until the entire work and defect-liability period are completed and liabilities settled.
5% overall security/ePBG is required for 27 months; running payment depends on certified measurement, SDAC/online billing and HR clearance. Labour must still be paid by the 7th monthly, so certification/clearance delays can create working-capital pressure.
Gate passes require PF/ESI, medical, Aadhaar and police character/antecedent verification; time spent arranging passes is not payable. Workers over 50 cannot be deployed for the inspection-assistance role, and all personnel require safety training and compliant IFR/PPE.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Dy. General Manager (Contracts), Indian Oil Corporation Ltd., Mathura Refinery, Mathura-281005 (U.P.), India. Emails: [email protected], [email protected], [email protected], [email protected]. Phones: 0565-241-7371 / 7376 / 7373 / 7377.
Manoj Kumar Majoka, DGM (Contracts), Mathura Refinery.
HOD email: [email protected]; Buyer email: [email protected].
If an original EMD BG were applicable, it is addressed to the Tender Inviting Authority at the Contracts office, IOCL Mathura Refinery, Mathura-281005 (U.P.), India.