Bid publication date
Bid document is dated 08-07-2026 (GeM Bid No. GEM/2026/B/7760583).
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Non Paper Printing Services - Quantity Based - Flex & Banners; Digital; Plastic
Revenue Department Gujarat · Arvalli, Gujarat9576911
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
8 Jul 2026
23 Jul 2026
₹36,058
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document is dated 08-07-2026 (GeM Bid No. GEM/2026/B/7760583).
Bid End Date/Time is 23-07-2026 12:00:00.
Bid Opening Date/Time is 23-07-2026 12:30:00.
Bid Offer Validity is 180 days from Bid End Date.
Time allowed for Technical Clarifications during technical evaluation is 2 Days (GeM bid details); ATC allows 48 hours for clarification of defects/documents found during technical evaluation.
Contract Period is 11 Month(s); successful bidder must submit security deposit and agreement within 7 days of work order; printing delivery is 2 days from work order (3 hours in urgent cases).
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated Bid Value is INR 12,01,920 (inclusive of all taxes).
EMD Amount is INR 36,058 (3% of estimated cost), Advisory Bank Bank Of Baroda; beneficiary DISTRICT ELECTION OFFICER AND COLLECTOR ARVALLI.
No tender fee / bid participation fee is chargeable; GeM bid disclaimer bars asking for tender fee.
ePBG Percentage 5.00% for 14 months; Advisory Bank Bank Of Baroda; ATC requires 5% Security Deposit (ePBG) within 7 days of work order as DD/Fixed Deposit payable at Modasa in favour of DISTRICT ELECTION OFFICER AND COLLECTOR, ARVALLI from listed banks.
GeM bid: payment within 45 days of SDAC and online bill submission (superseding 10-day GeM GTC clause 12). ATC: GST-inclusive rates; bills payable only as grant/fund is available; e-payment; no interest/compensation for delayed payment.
Total value wise evaluation; Financial Document Indicating Price Breakup Required: Yes; Bid to RA enabled: No; Bid splitting not applied; MSE Purchase Preference Yes with L1+20% band for 100% quantity; MII Compliance Yes.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum Average Annual Turnover of the bidder (for 3 years) is 24 Lakh(s), ending on 31st March of the previous financial year.
3 Year(s) past experience of same/similar service is required; past experience of similar services: Yes.
MSE Relaxation for Years of Experience and Turnover: No. Startup Relaxation for Years Of Experience and Turnover: Yes | Complete (DPIIT-registered Startups, subject to quality/technical specs and supporting documents).
Service Provider must have an office in the state of Consignee (bid generic clause). ATC is stricter: registered office must mandatorily be at Modasa, headquarters of Arvalli district, with certified proof.
Mandatory PAN, GST registration with last 12 months GST payment proof, last 3 years ITR and CA audit reports; entity-specific constitution documents for partnership/cooperative/company.
Bidder must not be blacklisted/banned/debarred (at least for three years excluding current FY per Annexure-3), not a financial defaulter, and have no police/court record case; no political party membership/affiliation or interest with election candidates.
No consortium/JV framework is provided. Contract is non-transferable under GeM GTC and ATC; agency cannot appoint a sub-agency for these services.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Non Paper Printing Services - Quantity Based - Flex & Banners; Digital; Plastic — banners/hoardings printing for Special Summary Revision of electoral rolls with qualifying date 01/01/2027, for Deputy District Election Officer, Arvalli.
Total estimated cost INR 12,01,920 for 1,160 printed items as tabulated (24 of 20x10 and 1,136 of 6x4).
Two GeM quantity lines at consignee: 1,136 units of 6ft x 4ft banners and 24 units of 20ft x 10ft flex/banners with mild steel pipe frame.
Delivery/reporting to Consignee Vikas Kumar at Collector Office Building, first floor, Jilla Seva Sadan, Shamlaji Highway, Modasa, Arvalli District – 383315; services across Arvalli district offices as demanded.
Complete printing and supply all ordered quantity within 2 days of work order; in urgent cases supply within minimum 3 hours to the relevant address.
Supply only as per bid specifications; replace non-conforming material immediately at no extra cost; issue delivery challans in three copies with item-wise detail; bidder bears transit damage and must reprint at own cost.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Two Packet Bid on GeM (https://gem.gov.in / GeM portal). Commercial/price bid only online; no paper/email/fax/closed cover for price bid.
Scan all technical documents with authorized signature and stamp, arrange in sequence, create PDF(s) with names, and upload online; also make one combined PDF named 'All Document' and upload separately.
Upload EMD DD scan on portal and deliver physical EMD copy within 5 days of tender closing to Dy. District Election Officer office, Jilla Seva Sadan, Modasa. Originals of uploaded documents must be produced on demand for verification.
Documents must be signed and stamped by authorized person; Annexure-3 affidavit on Rs.300/- non-judicial stamp paper, notarized; bidder confirms physical signing & stamping of documents and tender copy.
Successful bidder must submit 5% Security Deposit (ePBG) as DD/FDR and execute agreement in prescribed form within 7 days of work order (stamp duty as per Bombay Stamp Act, 1958 borne by bidder).
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
No corrigendum or addendum is present in the tender document set; published bid and ATC values apply as originally issued.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM bid generic clause requires an office in the state of the Consignee (Gujarat), while ATC clause 2.9 mandates registered office specifically at Modasa (Arvalli HQ). ATC is buyer-added and more specific for this tender; bidders should treat Modasa registered office as the operative requirement.
ATC Annexure-2/clause 2.8 require EMD as Demand Draft with physical submission; GeM bid says EMD shall also be accepted as surety bond; GeM GTC lists multiple Bid Security instruments (surety bond, DD, FDR, banker's cheque, BG/e-BG, online). ATC physical DD route is the buyer-specific operational instruction for this tender, while GTC/bid broaden acceptable forms.
GeM bid fixes payment within 45 days of SDAC + online bills, while ATC states payment will be made when grant/fund is available and bars interest/compensation for delayed payment. Both remain in the document set; commercial risk arises from the ATC fund-availability language.
GeM bid details allow 2 Days for technical clarifications; ATC clauses 2.14–2.16 prescribe 48 hours for clarification during technical evaluation and system-generated 48-hour window. Practically treat 48 hours as the ATC operational deadline during evaluation.
GeM bid offer validity is 180 days from Bid End Date; ATC 3.2 states quoted rates remain operative for eleven months from tender opening and cannot be withdrawn. These are different concepts (bid validity vs post-opening rate hold/contract horizon) and should both be planned for.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to confirm if only Gujarat state office (GeM clause) is enough or whether registered office proof at Modasa (ATC 2.9) is a hard pass/fail at technical evaluation.
Seek written confirmation whether only DD is accepted (ATC) or surety bond/BG/FDR/online (bid/GTC) are also accepted, and exact beneficiary name, payable-at location, and hard-copy receipt protocol within 5 days of closing.
Request clarification whether the 45-day SDAC payment commitment overrides ATC grant-availability / no-interest clauses, and typical payment lag for election printing works.
Confirm whether 3-hour urgent supply includes installation/mounting of 20x10 mild-steel-frame hoardings at polling/camp locations, or only printing/delivery at consignee office, and who provides sites/permissions.
Ask whether non-Gujarat MSEs can still claim GeM MSE purchase preference/EMD exemption, given ATC 2.11 says MSE/Startup should be of Gujarat with NSIC/CSPO certificates.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Normal delivery within 2 days of work order; urgent jobs within 3 hours; delay attracts 1% of total bill per day.
Despite GeM 45-day payment language, ATC ties payment to grant availability and expressly excludes interest/compensation for delayed payment; buyer may withhold bills for breach.
Buyer may terminate with one-month notice without cause and without compensation for remaining period; security can be forfeited for unsatisfactory service, early exit by agency (needs 3-month notice + SD forfeiture), agreement delay, or clause breach with blacklisting.
Agreement must be signed within 7 days of work order; next 7 days attract Rs.1,000/day penalty; further failure leads to security forfeiture, blacklisting and disqualification for future work.
Buyer may vary quantity/duration by up to 25%; ATC also says bidder cannot claim all work and allocation depends on volume/urgency as decided by purchase committee/competent authority.
Even after award, contract auto-cancels without dispute if Chief Electoral Officer, Gujarat awards or processes the same work.
Mandatory Modasa registered office and prohibition on political party membership/affiliation or interest with candidates are hard eligibility/compliance risks for printers operating outside Arvalli or with political work.
All transit damage/shortage is bidder's responsibility with free reprint; contract non-transferable and no sub-agency allowed, concentrating execution risk on the bidder.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
District Election Officer and Collector, Arvalli (bid approving authority); Office of the Deputy District Election Officer, Jilla Seva Sadan, Shamlaji Road, Modasa, Arvalli – 383315.
HOD grievance email: [email protected]; Buyer email: [email protected].
Consignee/Reporting Officer: Vikas Kumar; address Collector Office Building, first floor, Jilla Seva Sadan, Shamlaji Highway, Modasa, Arvalli District – 383315.
Physical EMD copy and office submissions: Deputy District Election Officer office, Jilla Seva Sadan, Modasa (Arvalli).
Legal jurisdiction for disputes is Arvalli (Modasa).