Non-Stock Medical Goods Items

Publication date

Tender published on 16/07/2026 at 13:19.

• NIT Header field: Publishing Date / Time 16/07/2026 13:19.

Pre-bid / clarification

No pre-bid conference is required; pre-bid conference date/time is Not Applicable.

Bid submission deadline

Closing Date/Time is 03/08/2026 11:00 Hrs; original/revised e-bids only up to that time.

• Manual offers are not allowed and will be ignored.

Bid opening

Bid opening date/time is not stated in the tender document.

• Only closing date/time and single-packet bidding system are shown; no separate opening schedule is printed.

Bid / offer validity

NIT Header states Validity of Offer 60 days, while the Check List requires tenderers to quote minimum 90 days validity.

• Header: Validity of Offer (Days) 60.
• Check List: Tenderers to quote minimum 90 days validity of offers.
• See contradictions for the conflict; bidders should treat the 90-day minimum quote requirement as the safer compliance target unless clarified on IREPS.

Tender value / estimated cost

No tender value or estimated rate/cost is stated for any item.

• Item Details table has an Estimated Rate column but no amounts are filled for the three items.
• Currency Allowed is INR.

EMD / bid security

Earnest Money is INR 0.00.

• No EMD amount, instrument forms, or EMD validity period are otherwise prescribed because EMD is shown as 0.00.
• False/forged certificate still references EMD forfeiture as a consequence during evaluation.

Tender document fee

Tender document cost is INR 0.00.

Performance security / Security Deposit

Security Deposit is referenced only as a forfeiture consequence after award; no SD/performance-security amount, form, or validity is stated in this NIT.

• False/forged certificate after award can lead to termination along with forfeiture of Security Deposit and banning up to two years.
• Amount/percentage of SD is not printed in the attached tender pages.

Payment terms

100% payment against receipt, inspection and acceptance of material by the consignee at destination.

• F.O.R. is Destination.
• Firm must quote destination basis; freight charges are borne by the firm up to destination.
• Transit risk is to contractor's account; movement by road only with transport charges to be clearly indicated.
• Tenderer should quote firm price; no price variation will be acceptable.
• Statutory Variation in taxes/duties (on contract items, not raw materials) within original or last unconditionally extended delivery period is to Railways' account, only for variations after bid submission and if the tenderer indicated the tax/duty rate in the offer.

GST invoicing and ranking impact

Offers are ranked using the GST rate quoted by each bidder; misclassification or invoice GST differing from the PO can cut payment.

• Bidder must quote correct GST rate and HSN number.
• If invoice GST rate/HSN differs from the PO, payment is at the lower of PO GST rate or billed rate, and vendor must adjust basic price so all-inclusive price matches the PO.
• If successful tenderer is not liable to register under GST acts, Railway will deduct applicable GST under RCM.

Governing supply conditions acceptance

Special eligibility requires engagement to supply Western Railway on IRS Standard Conditions (latest revision) and Western Railway Revised Special Conditions S/137/F Revised May 2011 Amendment No. 10 of November 2017.

• Template condition applicable to all bidders; confirmation and remarks required; documents uploading not allowed.
• Standard Governing Conditions also say the contract is governed by the latest version (with correction slips) of General Conditions of Contract and all other tender terms.

Debarment / blacklisting

Bidder must certify it is not blacklisted or debarred by Railways or any other Ministry/Department of Govt. of India on the bid submission date, individually or as HUF/partner/LLP/JV/Society/Trust member.

• False/forged certificate during evaluation: EMD forfeiture, summary rejection, and possible banning up to two years.
• False/forged certificate after award: contract termination, SD forfeiture, and possible banning up to two years.

Land-border country restriction

Bidder must certify compliance with restriction on procurement from a bidder of a country sharing a land border with India, with valid competent-authority registration evidence if applicable.

• Certification text: not from such a country, or if from such a country, registered with the competent Authority; evidence of valid registration enclosed.

Approved-source and Make in India posture

Procurement is not restricted to approved sources; tender states compliance with Public Procurement Policy (Make in India) Order 2017.

• Procure From Approved Sources: No; Approving Agency: Not Applicable.
• Bidders are asked to enter percentage of local content (0 fully imported / 100 fully indigenous) per Make in India policy in tender conditions.
• No numerical minimum local-content threshold is printed in this NIT beyond the Make in India Order reference.

Experience, turnover and JV rules

No experience, past-performance, turnover, net-worth, registration/certification thresholds, or consortium/JV composition rules are specified in this NIT beyond the declarations above.

• Open - Indigenous goods tender; evaluation ranking lowest to highest.
• MSE status may be indicated for preference context, but is checklist information only here.

Items and quantities

Supply of three non-stock medical goods items to Divisional Medical Officer, Pratapnagar, WR (Gujarat).

• Item 1 — PL 306381011674: LAPAROSCOPIC NEEDLE HOLDER SET, STRAIGHT JAW — 2.00 Numbers.
• Item 2 — PL 829049480030: DISPOSABLE STERILE CAMERA COVER 25 CM X 25 CM — 100.00 Numbers.
• Item 3 — PL 829069710027: HINGED KNEE CAPS (SIZE L -20, SIZE XL -20, SIZE XXL -20) — 60.00 Numbers.
• All items: Goods, GST(Y), Non Stock, Consider For Eval Yes, Inspection Agency CONSIGNEE, Currency INR.
• Tender Title: Medical Items; Contract type Goods; Item Category General.

Delivery location and timeline

Destination delivery to DMO Pratapnagar, WR; completion within 30 days of contract issue.

• Delivery Period for all items: Commencement Within 0 Days of issue of Contract; Completion Within 30 Days thereafter.
• Advance acceptance/counter offer clause: delivery period reckoned from date of issue of Advance PO / Letter of Advance Acceptance / Letter of Acceptance.
• Material should be supplied within stipulated delivery period.
• Inspection by Consignee.

Warranty and marking

Only hinged knee caps carry an express 30-month post-delivery warranty in the item description; manufacturer marking is required on supplies.

• Item 3 warranty: 30 Months after the date of delivery.
• MARKING: Manufacturer to mark name and date of manufacture as per drawing, wherever indicated, or at a location where it may not get obliterated in service; supplies without this are liable to be rejected by consignee.
• No other technical standards/specifications are attached (Documents Attached with Tender: No Document Attached).

Submission mode and portal

E-tenders only on IREPS; manual offers are not allowed and will be ignored.

• Bidding to be Done on IREPS.
• Bidding System: Single Packet.
• Tender documents are from Indian Railway website www.ireps.gov.in; master copy with Railway Administration prevails on discrepancy.
• No envelope/cover structure or physical-original submission deadline is prescribed in this NIT.
• Section 7 states no document is attached with the tender.

Online confirmations and digital signing

Bidders must accept tender conditions online and the NIT is digitally signed by the Railway officer; no separate DSC class is specified.

• Bidder certifications include signing after carefully reading contents and accepting all tender conditions.
• Document digitally signed by ADMMBRC (RAKESHKUMAR BALLURAM CHAUDHARY).
• Many compliance rows show Documents Uploading Not Allowed, so evidence is primarily via online remarks/confirmations plus specific allowed uploads noted in the documents list.

No corrigendum issued

No corrigendum/addendum is present in the tender document set; all values in the NIT stand as originally published.

• Only nit.pdf is provided; Section 7 states No Document Attached.
• Final applicable snapshot: Publish 16/07/2026 13:19; close 03/08/2026 11:00; no pre-bid; EMD/tender fee 0.00; offer validity header 60 days vs checklist min 90 days; delivery within 30 days; single-packet IREPS e-bid.

Offer validity: 60 days vs minimum 90 days

NIT Header fixes Validity of Offer at 60 days, while Check List requires tenderers to quote minimum 90 days validity.

• Side A — NIT Header p.1: Validity of Offer (Days) 60.
• Side B — Check List S.No.4 p.2: Tenderers to quote minimum 90 days validity of offers.
• No corrigendum resolves this. Practically, quoting below 90 days risks non-compliance with the checklist condition even though the header prints 60.

Evaluation basis: itemwise/consigneewise vs total value

Header evaluation criteria is Itemwise/Consigneewise, but Commercial-Compliance states evaluation on total value.

• Side A — NIT Header p.1: Evaluation Criteria Itemwise/Consigneeewise; Ranking Order for Bids Lowest to Highest.
• Side B — Commercial-Compliance S.No.5 p.4: The Evaluation criteria for this tender will be on total value.
• No corrigendum or attached note reconciles which rule is used for award/ranking. Material for bid strategy on multi-item offers.

Confirm controlling offer validity

Ask Railway which validity controls: Header 60 days or Check List minimum 90 days.

• Material for bid validity commitment and commercial risk if Railway later seeks extension.
• Pre-bid conference is Not Applicable, so raise via IREPS clarification if available.

Confirm evaluation method for multi-item bid

Seek clarification whether award/ranking is itemwise/consigneewise or on total value across the three medical items.

• Affects pricing strategy if bidder is competitive on only some items.

Security Deposit amount and form after award

Request the SD/performance security percentage, instrument forms and validity, since only forfeiture language appears.

• EMD is 0.00, so post-award SD is the main security exposure and is not quantified in the NIT pages.

Technical specs for items 1–2 and size split for knee caps

Seek drawings/specifications for laparoscopic needle holder set and camera cover, and confirm L/XL/XXL split quantities within the 60 knee caps.

• Item 3 text says SIZE L -20, SIZE XL -20, SIZE XXL -20 with total 60 Numbers — confirm whether that is the required size break-up.
• No Document Attached under Section 7, so technical acceptance criteria beyond short descriptions are unclear.

Liquidated damages on delayed supply

LD at 1/2% of store price per week or part week, capped at 10% of contract value, unless otherwise specifically provided.

• Tight 30-day delivery from contract/advance acceptance increases LD exposure.
• Delivery period reckoned from Advance PO / LOA date.

Extended risk-purchase window

Risk purchase time limit is 9 months instead of 6 months.

• Longer Railway window to arrange risk purchase after default increases contingent liability duration.

Destination delivery, freight and transit risk on supplier

Supplier bears destination freight, road-only movement and transit risk; non-acceptance of these terms may cause the tender to be passed over.

• Payment only after receipt, inspection and acceptance at destination, so transit loss/damage sits with contractor until acceptance.

Firm price and GST misclassification exposure

No price variation; wrong HSN/GST can worsen ranking and reduce payable amount on invoice mismatches.

• Inter se ranking uses quoted GST rate.
• If billed GST/HSN differs from PO, payment at lower rate and basic price must be adjusted to keep all-inclusive PO price.
• Statutory variation claims need the tax rate to have been clearly indicated in the offer.

False-declaration and rejection consequences

Forged/false certificate content triggers summary rejection/EMD forfeiture pre-award or termination/SD forfeiture post-award, plus possible two-year ban.

• Offer evaluated solely on documents/credentials submitted with the offer.

External conditions not attached

Contract is governed by IRS/GCC and WR Special Conditions S/137/F that are referenced but not attached to this tender pack.

• Section 7: No Document Attached — bidders must independently obtain and price those standard conditions (including any SD, warranty defaults, inspection detail beyond consignee inspection).

Inviting authority / digital signatory

Tender issued by BRC-DIV/WESTERN RLY and digitally signed by ADMMBRC (Rakeshkumar Balluram Chaudhary).

• Acting for and on behalf of The President of India.
• Tendering Section 82.
• No phone, email or postal address for the tender inviting officer is printed in the NIT.
• No physical submission address is prescribed (e-bid only on IREPS).

Consignee

Consignee for all items is Divisional Medical Officer, Pratapnagar, WR, Gujarat.

• Inspection Agency is CONSIGNEE.
• Destination delivery/acceptance location for payment.

E-procurement portal

Bidding on IREPS; tender documents from www.ireps.gov.in.