Publication
Bid document dated 10-07-2026.
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Hindustan Petroleum Corporation Ltd · Mumbai Suburban, Maharashtra9581199
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
10 Jul 2026
3 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 10-07-2026.
Online pre-bid meeting: 20-07-2026 11:00:00. Queries were due two days before the meeting, i.e. 18-07-2026; no query cut-off time is printed.
After the two date extensions, the final bid submission deadline is 12-08-2026 14:00:00 and bid opening is 12-08-2026 14:30:00. The original 31-07-2026 deadline/opening printed in the bid PDF is superseded.
90 days from the final/extended bid due date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value or estimated cost is stated in the supplied tender documents.
Cost of bidding document: Nil. EMD/bid security: Not Applicable; therefore no EMD amount, form, validity, or claim period applies.
5% of PO value for these non-CVR items. GeM specifies an ePBG duration of 33 months; the contract also requires the composite PBG/insurance surety bond to remain valid until 3 months beyond the defect-liability period.
Detailed BDS milestones apply: 2% drawing approval (Code-2/R) against ABG; 3% Code-1 drawings against ABG; 10% sub-orders against ABG; 10% identified raw material against ABG; 50% dispatch (55% where drawing approval is unnecessary); 10% site receipt/acceptance; 5% final/as-built documents; and 10% site-work completion.
Site work: 90% progressive monthly bills and 10% completion/hand-over. Mandatory spares: 90% on site receipt after main equipment and 10% on final receipt/acceptance. Per-diem supervision: 100% pro-rata monthly certified bills.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Only firms to whom the limited bidding document was issued are eligible. EIL-enlisted bidders may quote only for item/groups for which they are enlisted; an Owner-enlisted bidder not enlisted with EIL may quote only for Owner-enlisted items/groups.
Positive net worth in the immediately preceding financial year is mandatory; negative-net-worth bidders are ineligible except Owner-approved PSUs. No turnover threshold is stated, and no startup relaxation applies.
No numerical experience threshold is stated for this limited enquiry. Bidders must furnish similar-item experience and must have no HPCL poor-performance record during the last five years; non-performing firms are ineligible.
Only Class-I and Class-II local suppliers are eligible. MSE and startup relaxations for experience/turnover are not allowed; MSE purchase preference is available only to eligible validated MSE OEMs, not traders.
Bidders (and relevant manufacturers/sub-vendors) on HPCL/MoPNG/EIL holiday, negative, suspension or banning lists, or disqualified by GeM, are rejected. Liquidation/court receivership, false statements, cartel formation, multiple bids for one group, and material poor performance are disqualifying.
The tender does not set a consortium size/equity rule or expressly prohibit JVs. If bidding as a JV/partnership/consortium, every partner/member must have the Integrity Pact signed by its authorised personnel, and disqualification tests extend to constituent partners.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Design, engineering, manufacture, bought-out procurement, shop assembly, inspection/testing, packing, delivery, and documentation for 33 on-off valves for HPCL's Lube Modernization & Bottoms Upgradation project at Mumbai Refinery.
Group 1: 11 fire-safe-body full-bore ball valves up to 6-inch/300#. Group 2: 2 fire-safe-body butterfly valves up to 12-inch/300#. Group 3: 3 fire-safe body/actuator/accessory ball valves up to 6-inch/300#. Group 4: 3 equivalent butterfly valves up to 12-inch/300#. Group 5: 14 equivalent 20-inch/300# butterfly valves.
Mandatory spares for all five groups; two-year operation and maintenance spares; fire-protection/site work for Groups 3-5; unit rates for additions/deletions; and per-diem supervision of erection, testing and commissioning for all groups.
All supplies: 365 days FOT site from Award/LOA. Site work: 90 days from site readiness, with 15 days' advance readiness notice. BOQ supervision extends to 905 days and site-work line items show 470 days as portal delivery periods.
Supply must comply with MR Rev. B and its attached datasheets, vendor instructions, technical questionnaire, EIL on-off/solenoid/fire-protection specifications, QMS/documentation specifications, valve notes, ITPs, sour-service material requirements, and NDE job specification.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit the complete bid online through GeM only as Part-I techno-commercial/unpriced bid and Part-II priced bid. Other modes are rejected.
Evaluation prices must be entered only in the online price bid; putting price elements in the technical bid can cause rejection. Prices are firm, all-inclusive, and no conditions/deviations may be inserted in the price part.
Online bid must be digitally signed by the authorised signatory. Tender forms require signature and stamp/seal as printed. Non-English supporting documents require a certified English translation.
No physical original is required for this limited enquiry: EMD is not applicable, BDS marks Power of Attorney not applicable, and DMI&SP is not applicable. The generic physical-original clause applies those items only when applicable.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The portal date corrigenda extended bid submission/opening twice: from 31-07-2026 14:00/14:30 to 05-08-2026, and finally to 12-08-2026 14:00/14:30. Bid validity remains 90 days from the final extended due date. Bidder action: use only the 12-08-2026 deadline and re-check the GeM portal before submission.
Issued 28-07-2026. It replaced all earlier Buyer Added Bid Specific Terms and Conditions with two clauses: refer to the bidding document for the pre-bid meeting link, and use the uploaded ATC document. Bidder action: treat the uploaded bidding document as the operative ATC package.
Issued 05-08-2026. It again overwrote all prior buyer-added terms with the same pre-bid-link and uploaded-ATC directions. This is the latest attached corrigendum and prevails over C3. Bidder action: acknowledge C6 and ensure the bid complies with the attached commercial/technical document.
Bid closes 12-08-2026 14:00:00; opens 12-08-2026 14:30:00; validity is 90 days from that final due date; pre-bid was 20-07-2026 11:00:00; and C6's buyer-added terms plus the uploaded bidding document apply.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The original bid PDF states 31-07-2026 14:00/14:30, while the later portal date corrigenda move them to 12-08-2026 14:00/14:30. The latest date corrigendum prevails.
GeM says payment within 30 days after CRAC and online bills, whereas the attached BDS prescribes detailed advance/dispatch/receipt/document/site-work milestones; generic GTC-Supply separately states 75% within 7 days. The tender-specific BDS milestones govern entitlement, with the GeM 30-day field governing payment processing; the generic GTC payment percentages are displaced.
GeM's 'Total Quantity 47' is the count of BOQ rows/categories, not the number of valves. MR Rev. B contains 33 valves; the remaining BOQ rows cover spares, site work and supervision. The MR quantities prevail for physical valve supply.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm that BDS Sl. No. 4 controls milestone entitlement and GeM's 30-day CRAC field only controls processing time, and explicitly confirm that generic GTC-Supply Clause 26 (75%/7 days) does not apply. This materially affects working capital and ABG requirements.
GeM marks inspection by an empanelled/pre-registered agency as 'No', but SCC requires supplier-paid TPI inspection from HPCL's approved list, including bought-outs/imports. Please confirm the exact ITP hold points, nominated/acceptable TPI, and whether all TPI cost is bidder's account.
Please confirm the latest date by which Groups 3-5 site fronts will be available and whether the additional one-year BG is the sole condition for release of the retained site-work-linked supply payment after six months. The timing materially affects cash flow and guarantee limits.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
LD is 0.5% of the basic value of undelivered quantity for every week or part, capped at 5% of that undelivered quantity. It may be deducted from dues, guarantees, deposits, or retention; SCC applies it on the diminishing balance by consignment.
Prices remain firm until contract completion except permitted statutory tax changes. Award is group-wise without splitting, and omitting any item/scope rejects the entire group, concentrating pricing and execution risk.
Ten percent of supply is linked to site-work completion. If the site front is unavailable up to six months after supply, release requires an additional equivalent BG for one year or longer; quoted site-work minima can also cause retention from supply invoices.
Warranty is 12 months from commissioning or 18 months from supply, whichever is earlier; defects must be repaired/replaced free. Performance security is 5%, with GeM requiring 33 months and the contract requiring three months beyond DLP.
Owner liability is capped at 10% of PO value and excludes escalation, idling, and remobilisation, while seller aggregate liability is capped at 100% of PO value, excluding IP-right liabilities from that cap.
This is zero-deviation bidding. Incomplete/inconsistent ATC responses may be evaluated without another correction opportunity; non-compliant technical offers can be summarily rejected, and unsolicited clarifications/price changes can cause rejection.
The supplier bears TPI inspection cost for imported and specified bought-out items and remains responsible for all MR attachments, documentation, testing, certifications, and completion activities even if not separately priced.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Engineers India Limited (EPCM consultant), Engineers India Bhawan, 1 Bhikaiji Cama Place, New Delhi 110066. Authorised signatory for HPCL: Vivek Dixit, AGM (SCM-C&P), [email protected].
Abhishek Kumar Singh / Vivek Dixit / Amit Kumar Gupta; telephone +91-11-2676 2830 / 2828; emails [email protected], [email protected], [email protected].
HOD grievance email: [email protected]. Buyer email: [email protected].
HPCL Mumbai Refinery, B. D. Patil Marg, Mahul Road, Mumbai-400074 (GeM consignee address also prints PIN 400071). Reporting officer/consignee: Dhakne Chaitanya Bhanudas.
Engineers India Limited, EI Bhawan, 1 Bhikaji Cama Place, Dak Receipt Section, Ground Floor, New Delhi 110066; Attention: Amit Kr Gupta, DGM (SCM-C&P), 2nd Floor, Job C068. No physical bid original is currently applicable for this limited enquiry.