Publication and bid start
The tender was published on the CPP Portal on 29.06.2026 at 17:30 Hours; document download and bid submission also started at that time.
Loading
Loading…
Loading…
O and M of CIC Building
Central Information Commission · New Delhi, Delhi2026_CIC_915090_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
29 Jun 2026
18 Aug 2026
₹5.2 Cr
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
The tender was published on the CPP Portal on 29.06.2026 at 17:30 Hours; document download and bid submission also started at that time.
Clarification queries must reach the tender inviting authority by email or in writing within 7 working days from uploading of the tender on the CIC website; no calendar-date deadline is printed. The amended pre-bid meeting is 14.07.2026 at 11:00 Hours in Room No. 522, 5th floor, CIC, Baba Gangnath Marg, Munirka, New Delhi-110067.
Online bid submission closes on 04.08.2026 at 17:00 Hours.
Technical bids open on 05.08.2026 at 11:00 Hours. Financial bids open only after technical evaluation, for technically qualified bidders.
The bid must remain valid for 150 days and may be extended by up to 60 more days with mutual consent.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
The NIT states Rs.5.19 crore including all taxes for one year. The detailed annual BOQ totals Rs.51,997,592.30, comprising Rs.44,065,756.19 before GST plus GST @ 18% of Rs.7,931,836.11.
No EMD amount is payable. Every bid must instead include the signed Bid-Securing Declaration; omission causes summary rejection. The declaration can trigger a three-year bidding disqualification for withdrawal or amendment during validity, or failure/refusal to contract or furnish the PBG after acceptance. For an unsuccessful bidder it ceases on the earlier of notification of the successful bidder or 30 days after expiry of bid validity.
No tender-document fee is charged; the uploaded tender documents may be viewed and downloaded free of cost.
Two 10% guarantees are required: the PMC agency must furnish 10% of the PMC amount within 15 days from signing the MoU, and the contractor/vendor engaged by it must furnish 10% of contract value within 15 days from award by the PMC agency. The PBG must remain valid 60 days beyond contract completion; the printed form expresses this as 26 months (24 months + 60 days) from the work order.
Selection is on the lowest lump-sum PMC service charges for the two-year period. The quoted PMC amount remains unchanged in year two; separately, total work cost excluding PMC charges and GST increases by 3% per annum from the second year. No DSR-rate revision is allowed during the contract.
CIC pays the PMC agency monthly on a pro-rata, actual-expenditure basis against documentary evidence. Bills are due in triplicate by the 5th day of each month after completion of work; payment is only by e-payment/NEFT/RTGS. Contractor bills require wage-disbursement proof, wage register and EPF/ESIC challans. Prime-cost items are reimbursed at actual approved cost against original invoices.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Participation is limited to PSUs set up by the Central or State Government for civil/electrical works, or another Central/State Government organisation/PSU notified by MoHUA under Rule 133(3) of GFR 2017. Execution must follow CPWD/PWD/I&FC codes and the entity must have CPWD/PWD/I&FC enlistment/licence.
During the last 7 years ending 31st March of the previous tender year, i.e. FY 2025-26, the bidder must have completed either three similar works each at least 40% of estimated cost, two each at least 50%, or one at least 80%. Client-issued completion/experience certificates are required.
Average annual financial turnover for the last three years ending 31st March of FY 2024-25 must be at least 30% of estimated cost and certified by a Chartered Accountant/Project Manager with seal, signature and registration number. Net worth as at 31st March 2025 must be positive.
A solvency certificate from a Nationalized/Scheduled Bank is mandatory. The technical form calls for GST, EPF and PAN registration particulars and three years' income-tax returns; the bid checklist also refers to ESIC and GST registration at the project location. The tender contains a timing/identity ambiguity for these registrations, reported under contradictions.
The bidder must confirm it is not de-registered, banned or blacklisted by any Government authority. False/fabricated documents permit rejection, termination and forfeiture of dues; a false PBG can cause a three-year debarment. A bidder with a conflict arising from previous association with the procurement process is ineligible.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
The procurement is for comprehensive annual, day-to-day operation and maintenance of the CIC headquarters building, with the selected PSU acting as the single-point PMC agency for civil, E&M, IT/AV, housekeeping, horticulture and 24x7 security services.
Services are at CIC Building, Baba Gangnath Marg, Munirka, New Delhi-110067. The complex comprises two basements, ground floor and four upper floors, with 9,772 sqm built-up area on a 4,653 sqm campus/plot; basement area is 2,882 sqm.
The contract duration is two years from signing the MoU, administered one year at a time with the second year dependent on satisfactory performance. CIC may extend it for one further year on the same rates, terms and conditions with competent-authority approval.
Work must follow CPWD specifications and safety procedures wherever applicable; CPWD GCC 2023 for maintenance works with latest amendments is incorporated. Minor breakdowns/complaints must be corrected within 4 hours on the same day and all defects within 48 hours; the VRV section separately requires breakdown rectification within 24 hours.
Key quantified assets/services include 4 elevators, 18 VRV units (4 x 32 HP and 14 x 28 HP), 15 Kent ROs, 4 Voltas water coolers, and a 22-person security deployment across shifts. Security equipment includes 5 searching mirrors, 7 licensed walkie-talkies and 5 metal detectors.
Rates are generally all-inclusive of labour/relievers, supervision, consumables, spares, tools, plant, transport, uniforms, statutory labour costs and taxes; no additional payment is due for these. Prime-cost items identified in the BOQ, such as DG diesel and fire-extinguisher refilling, are paid on actual approved invoices. Temporary labour huts/tents on site or Government land are prohibited.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit the complete tender online on the CPP Portal at https://eprocure.gov.in/eprocure/app by the scheduled deadline. Technical evaluation is based on documents uploaded with the bid; incomplete or ambiguous information is rejected.
Use separate online folders: one superscribed for the Technical Bid containing Annexure V-A and all checklist documents, and one superscribed for the Financial Bid containing Annexure V-B. Financial bids are opened only for technically qualified bidders.
All relevant documents and undertakings must be signed by the authorised signatory; every tender/corrigendum page and supporting photocopy must be signed, and uploads must be readable, printable and legible. The tender does not specify a DSC class. Annexure II calls for an original notarised affidavit in Envelope-I, but the submission instructions provide only online folders and no physical-original address/deadline; this conflict requires clarification.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Corrigendum dated 01.07.2026 changed the CPP Portal pre-bid field from 'NA' to a meeting on 14.07.2026 at 11:00 Hours in Room No. 522, 5th floor, CIC, Baba Gangnath Marg, Munirka, New Delhi-110067. Bidders should attend/use this venue and not rely on the earlier portal 'NA' field.
The final dates are: publication/download/bid start 29.06.2026 at 17:30 Hours; pre-bid meeting 14.07.2026 at 11:00 Hours at Room 522; bid close 04.08.2026 at 17:00 Hours; technical opening 05.08.2026 at 11:00 Hours; financial opening after technical evaluation; bid validity 150 days, extendable by up to 60 days with mutual consent. No other amount or condition was amended by the sole corrigendum.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The schedule says the Bid-Securing Declaration is at Annexure-IV, but the set-of-documents list and printed forms show it at Annexure III; Annexure IV is the PBG. Use the printed Annexure III declaration for the bid and reserve Annexure IV for post-award PBG.
The bid checklist labels the correctness affidavit as Annexure-III, while the set-of-documents list and printed affidavit identify it as Annexure II. Use the printed Annexure II affidavit; Annexure III is the bid-security declaration.
General instructions require both bids and all documents online in two CPP Portal folders, but Annexure II demands an original notarised affidavit in Envelope-I. No physical submission address or deadline is given. The operative bid submission is online; the original-affidavit delivery remains unresolved and should be clarified before bid close.
Annexure V-A asks the bidding agency for GST/EPF/PAN particulars and the checklist is stated to accompany the bid, but the checklist/instructions say GST, EPF, ESIC and PAN certificates may be submitted after tender allotment to the contractor engaged by the PMC. No clause resolves whether these are bidder-stage eligibility documents or post-award contractor documents; bidders should upload their available registrations and seek confirmation for downstream-contractor documents.
The schedule creates two distinct guarantees—10% of PMC amount from the PMC and 10% of contract value from its contractor—while the single Annexure IV form generically states 10% of total contract value. The schedule's specific two-tier bases prevail, but CIC should confirm whether the same form is to be adapted separately for each guarantee.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether the original Rs.100 notarised Annexure II affidavit must be delivered physically in addition to the CPP upload; if yes, specify the receiving officer/address, envelope marking and deadline, because the instructions otherwise prescribe online-only two-folder submission.
Please formally confirm that Annexure II is the affidavit, Annexure III is the Bid-Securing Declaration and Annexure IV is the PBG, and clarify whether separate adapted Annexure IV guarantees are required for the PMC amount and execution-contract amount.
Please confirm whether GST/EPF/ESIC/PAN and project-state GST registration are required from the PSU bidder at bid stage or only from the execution contractor after appointment, and whether a bid lacking any of them will be technically rejected.
Please provide a worked payment/evaluation example confirming that only the two-year lump-sum PMC charge is competitively quoted, that execution cost is reimbursed at actuals against the BOQ, and how the 3% second-year increase applies while the PMC quote remains unchanged. Also confirm whether the Rs.51,997,592.30 estimate is the first-year ceiling including GST.
Please identify/correct the cited minimum-wage notifications shown as File No. 1/6(3)/202s-LS-II and 1/6(6)/202s-LS-II, and confirm whether statutory wage/EPF/ESIC increases beyond the stated annual 3% are reimbursable or absorbed in the all-inclusive rates.
Please confirm which Low Voltage/IT OEMs must issue authorisation letters, whether one letter per system is required, and whether authorisations may be furnished by the proposed execution/CAMC vendor rather than the PSU bidder; this is a bid-stage requirement but the tender is structured as a PMC selection.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Minor complaints must be set right within 4 hours and all defects within 48 hours. Delay attracts LD at 0.5% per week or part, capped at 5% of contract value, with maximum deduction rising to 10% for inordinate delay. The VRV section imposes a tighter 24-hour rectification requirement.
Daily/shift recoveries apply for missing deployed staff, in addition to ordinary wage cost. Examples include Rs.2,000/day for absent PM/FM; civil skilled staff Rs.1,600/day and helpers Rs.1,200/day; security shortfall Rs.3,000 per security officer/shift, Rs.2,000 per gunman or supervisor/shift and Rs.1,600 per guard/shift.
The bidder bears labour/relievers, supervision, most spares and consumables, tools/plant, transport, uniforms and statutory labour costs in its rates. DSR revisions do not justify a rate revision, site ignorance gives no extra claim, and a fall clause automatically lowers contract prices if comparable services are offered elsewhere for less.
Payment is monthly and actual-expenditure based, requiring documentary support. No contractor payment is released without the Annexure VI wage/statutory certificate; no bill is processed if the SOP is not submitted within 15 days of award. This creates working-capital exposure because wages are due by the 7th and statutory deposits/evidence precede payment.
The contractor bears worker-safety and compensation risk and must obtain Workmen Compensation insurance within 10 days of MoU. Damage from its staff, inventory shortfalls and theft/pilferage attributable to security are recoverable from dues; CIC disclaims responsibility for accidents.
CIC may change tentative manpower requirements and may decide some categories are not needed. It may also split the work among multiple parties, and the contractor must accept the offered portion at quoted/negotiated rates without claim. This can materially change overhead recovery and mobilisation economics.
CPWD GCC 2023 with latest amendments is incorporated, so bidders must price obligations beyond the 92-page NIT. Although the stated duration is two years, continuation is one year at a time and depends on satisfactory performance; the optional third year is on the same rates, terms and conditions.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Central Information Commission, CIC Bhawan, Baba Gangnath Marg, Munirka, New Delhi-110067.
Shri Shobhit Singh, Deputy Secretary (GA): phone 011-26717352; email [email protected]; available during office hours.
Pre-bid meeting venue: Room No. 522, 5th floor, Central Information Commission, Baba Gangnath Marg, Munirka, New Delhi-110067. Corrigendum 1 was issued by Sonia Maheshwari, Deputy Secretary (GA).
No separate physical-submission recipient, address or deadline is specified. Annexure II is addressed to Central Information Commission, CIC Bhawan, Baba Gangnath Marg, Munirka, New Delhi-110067 and calls for an original in Envelope-I, but the operative instructions require online CPP submission; bidders should obtain written clarification before dispatching an original.