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Annual Maintenance Contract (Operation and Maintenance) for Sewage and Water Treatment Plants(Plant-1) in IIMK Campus
IIM Kozhikode · Kozhikode, KeralaIIMK/CIVIL/e-12/2026-27
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
18 Aug 2026
17 Sept 2026
₹2.1 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
NIT issued/dated 17.08.2026; tender download opens the same day on the MHRD e-Wizard portal.
Queries/clarifications due by 31.08.2026 up to 5:00 p.m.; answers to be uploaded as corrigendum on 01.09.2026.
Online bid submission closes 07.09.2026 up to 03:00 p.m. (IST server time on portal).
Technical Bid (Part I / NIT) opens 07.09.2026 at 04:00 p.m.; Price-Bid of technically qualified bidders opens on a later date announced by IIMK.
Bids remain valid for a minimum of 90 days beyond/after tender opening; IIMK may seek further extension (additional 30 days stated under acceptance period).
Mobilisation within 15 days of Work Order; initial AMC period 2 years (stated effective from 14.10.2026 in GCC/special conditions), extendable by about one further year on mutual consent/satisfactory performance.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Probable Amount of Contract / Approx. Value of Work is Rs. 68,60,000/- (Rs 68.60 Lakhs).
EMD Rs. 2,06,000/- (Rupees Two Lakh and Six Thousand Only) via E-Payment on the e-procurement portal; MSEs registered on Udyam for the relevant category are exempt.
No tender document fee is stated; documents are available for download on https://mhrd.ewizard.in during the tender window.
Performance Guarantee (Security Deposit) = 7% of contract value, as e-bank guarantee / DD / Deposit at call receipt / Fixed Deposit, valid for contract period plus two months.
Monthly RA bills; GST @ 18% on quoted rates as separate line item; TDS applicable; minimum-wage/statutory component revisions claimable every six months.
Item-rate e-tender: Schedule A (2-year O&M manpower, AMC consumables/chemicals, overheads, service charge, insurance, annual filter media) + Schedule B (specified STP equipment SITC with buy-back).
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
In last 7 years, satisfactorily completed: one similar work of Rs. 54.880 Lakhs (two-year contract), OR two of Rs. 41.16 Lakhs each, OR three of Rs. 27.44 Lakhs each.
Special conditions require certificates/work orders showing minimum three years’ experience in Maintenance of STP/WTP works for Govt/PSUs/Nationalized Banks/large industrial units/companies — bid rejected without listed proofs.
Mandatory GST, PAN + last 3 years ITRs, EPF & ESI registrations; documentary proof of local office at Kozhikode/Kunnamangalam; constitution documents; Quality/Process certifications evidence.
Bidders from countries sharing a land border with India are eligible only with valid registration from the Competent Authority of GoI under Rule 144(xi) GFR 2017; successful bidder cannot subcontract to unregistered contractors from such countries.
Consortium/JV is contemplated only in the GFR bidder definition; no equity floors/size caps are specified. Sub-letting the services contract to another agency/individual is prohibited.
Response Format requires disclosure whether firm was ever debarred by any Court of law OR penalized by any Government/PSU/Private organization, with self-attested certificate.
Supervisor: minimum Diploma in Civil/Mechanical Engineering + 5 years relevant experience; Operators/workmen: minimum 2 years relevant experience; age not above 60 at contract signing; police-verified antecedents.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Two-year AMC for Operation & Maintenance of Sewage Treatment Plant (STP) and Water Treatment Plant (WTP) — Plant-1 near Main Security Gate, IIM Kozhikode Campus — plus specified equipment supply/installation/buy-back under Schedule B.
STP is SBR-based (~350 cum/day design when institute fully operational) with tertiary chlorine disinfection, sand/carbon filtration and screw-press sludge dewatering; treated effluent for gardening/flushing reuse.
Minimum 1 Supervisor (day duty) + 5 Operators on 3-shift round-the-clock duty, 365 days including holidays/Sundays; weekly roster totals 1 supervisor and 5 operators.
Quoted rates must cover chemicals, minor spares/consumables, lab charges, annual fine-bubble diffuser replacement, tools/PPE/uniforms, basic plant mobile phone & recharge, quarterly authorised-agency equipment servicing, and at least annual sand/carbon/membrane filter media replacement for STP & WTP.
SITC of specified Kirloskar sewage transfer pump (1), Kirloskar filter feed pumps (2), CG motor for Kay blower (1), Kay twin-lobe blower 250 m3/hr (1), with pipeline modifications; buy-back of existing 2×3 HP filter feed pumps and 1×12.5 HP blower without motor.
Defect Liability Period of 60 days from actual date of completion; defects noted in this period to be rectified at contractor cost, else Institute gets them done at contractor risk and cost.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online-only two-bid e-tender on https://mhrd.ewizard.in (MHRD e-Wizard); freeze bid after upload; offline bids not accepted.
Valid Class III DSC with signing and encryption key from a CCA-recognised Certifying Authority required; uploaded documents digitally signed with bidder e-token.
Sign tender forms with official seal; company tenders by MD/Director authorised on that behalf; partnership tenders by partner with PoA and certified registered partnership deed; serially number and initial all loose papers.
No physical bid/EMD submission channel is provided; offline tenders are not accepted. EMD is portal e-payment only.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The available tender documents (NIT.pdf, Technicalbid.pdf, SoW.pdf) contain no issued corrigendum/addendum file; only a planned query-reply corrigendum date of 01.09.2026 is stated.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
NIT defines similar work as O&M of Sewage & Water Treatment plants under MBBR/SBR technology, while Technical Bid clause 1.2 states 'Similar works means Civil/Building construction works'.
Clause 1.21 requires PBG within Ten days of award; Tender Form requires deposit of 7% PBG within 7 days of award; special condition 24 requires Security Deposit before signing agreement (agreement itself within 7 days of intimation).
Clause 1.22 returns security deposit after successful contract period; special condition 25 returns it after six months of satisfactory completion/termination after dues adjustment.
Appendix-I and special condition 83: 2 years extendable by one more year; clause 1.15 says 'extendable up to three years'; GCC says Two year/three years effective from 14.10.2026; clause 53 says agreement initially Two Years from 14.10.2026.
Clause 53 allows either party to terminate on three months’ notice; clause 84 ending text allows termination by either party on mutual consent by 90 days’ notice.
Work commencement/deployment within 15 days of Work Order (1.15/Appendix-I); Tender Form undertakes labour deployment within 7 days of acceptance intimation; GCC requires skilled personnel at site at least 30 days before commencement for familiarisation (unpaid).
Clause 1.23: bill on first working day of current month; special condition 10: submit bills every month by 5th; GCC Institute responsibility: pay within 30 days of bill receipt.
GCC Legal Compliances require contractor to extend Annual Bonus among other benefits; special condition 30(g) states Payment of Bonus Act does not apply to employees of universities/educational institutions and IIMK would not be required to pay bonus to contract workers.
SoW Schedule A item 13 cites insurance 'as specified under Clause 1.24 of the Tender Document', but in Technical Bid clause 1.24 is E.S.I. & Provident Fund Obligations and Insurance is clause 1.25.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask IIMK to confirm whether eligibility similar works are STP/WTP O&M under MBBR/SBR (NIT footnote) or Civil/Building construction (clause 1.2), and how the separate 3-year STP/WTP maintenance proof interacts.
Clarify whether documentary proof of local office must exist before bid submission or may be established within a stated time after LOA, and what documents constitute acceptable proof.
Seek confirmation whether the mandatory unpaid 30-day familiarisation deployment applies before the stated 14.10.2026 effective date, and whether any mobilisation payment is admissible.
Request a worked list of what is contractor-inclusive vs reimbursable major repair, approval workflow, and typical reimbursement timeline, especially given contractor must initially fund major repairs.
Ask which Quality or Process certifications are acceptable under clause 53.k (ISO 9001/14001, OEM process certs, PCB consents, etc.), since non-attachment is stated as rejection ground.
Confirm whether SD is released at contract end or only after +6 months, and whether exit is on unilateral 3-month notice or only mutual 90-day consent.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Compensation for delay @1% per week of delay, capped at 10% of tendered value (or of the segregated item group’s tendered value).
Unsatisfactory service attracts fine not less than ₹1,000 per occasion or equal to Institute loss; repeated failure after 7-day show-cause allows termination, SD forfeiture, risk-and-cost retendering and recovery beyond SD from pending bills — no contractor compensation.
50% EMD forfeiture for withdrawal/unaccepted modification within 90-day validity; full EMD forfeiture after award for failure to execute agreement, take up work, or comply with award/agreement terms.
Contractor rates must absorb chemicals, spares, lab testing, annual media/diffuser replacement, PPE, phone, expert visits and authorised servicing; still liable for costs if effluent/water exceeds PCB/IS limits.
Full statutory compliance (CLRA, min wages Kozhikode B-region, EPF/ESI, etc.) on contractor; Institute may withhold ESI/EPF claim amounts; insurance minima are high; staff changes need Institute concurrence; age cap 60; police verification mandatory.
If words and figures differ in price bid, the higher amount is taken as bid price — unusual vs typical lower/words-prevail rules and can inflate evaluated price against the bidder.
Institute may accept whole/part of tender at quoted rates, not bound to accept lowest; may modify shift timings with 7 days’ notice; Engineer-in-Charge may alter chemical/equipment makes/grades; Institute may reject personnel without assigning reason.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Indian Institute of Management Kozhikode, IIM Kozhikode Campus P.O, Kozhikode / Calicut – 673 570 (Kunnamangalam).
Technical Bid cover phones: 0495-2809214, 2809222, 2809217, 2809195; Fax 0495-2803011. NIT also lists 0495-2809100, 2809405, 2809214, 2809217; Fax 0495-2803010, 11.
Technical queries to [email protected] not later than 31.08.2026 up to 5:00 p.m.
Bid portal https://mhrd.ewizard.in; helpdesk contacts include Gagan 8448288987 / [email protected], Vijay 8448288989 / [email protected], Suriya 8448288994 / [email protected], plus numbers 8448288992, 8448288984, 8448288986, 8448288982, 8448288988.