Bid publication date
Bid document is dated 13-08-2026 (Bid No. GEM/2026/B/7915499).
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Cleaning
Department Of Revenue · Begusarai, Bihar9753584
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
13 Aug 2026
4 Sept 2026
₹14.5 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document is dated 13-08-2026 (Bid No. GEM/2026/B/7915499).
No pre-bid meeting date or bidder query submission deadline is stated. Only technical clarifications during technical evaluation are allowed for 2 days.
Bid End Date/Time is 04-09-2026 18:00:00.
Bid Opening Date/Time is 04-09-2026 18:30:00.
Bid Offer Validity is 30 days from the bid end date.
Contract period is 1 Year from the date of entering into contract; rates remain valid for that year.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated Bid Value is INR 14,50,000 (inclusive of all taxes).
GeM bid states EMD Required: No. ATC technical checklist still lists a Demand Draft towards EMD, but no EMD amount or instrument details are specified.
No tender fee or bid participation fee is stated. GeM disclaimer treats asking for tender/bid participation fee as impermissible ATC content.
GeM bid states ePBG Required: No. No separate performance-security percentage or amount is fixed in the ATC.
Quote all-inclusive monthly cleaning rate for carpet area 660.57 Sq.Mtr.; rates must include ESI/EPF/taxes/levies and GST. ATC also says quote on per sq.ft. per month basis (wording conflict with the financial proforma).
Payment for services is monthly. Service provider must pay workers on time without waiting for buyer payment.
MSE purchase preference is enabled: MSEs within L1+15% can match L1 for 100% of quantity/amount, subject to GeM/Udyam validation.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must have successfully executed/completed similar services over the current FY and last three FYs (ending March prior to bid opening), meeting any one of: 3 works ≥40%, 2 works ≥50%, or 1 work ≥80% of estimated cost.
ATC requires minimum three similar/housekeeping (or manpower) contracts with Government offices in Bihar, including one with CBIC/CBEC in Bihar region; one clause frames this over the last seven years.
ATC requires IT returns showing annual turnover of more than Rs. 30,00,000 per annum for each of FYs 2023-24, 2024-25 and 2025-26, with Balance Sheet/P&L and Income Tax Assessment Certificates for the same years.
GeM grants complete MSE and DPIIT Startup relaxation from Experience Criteria and Bidder Turnover, subject to quality/technical compliance and upload of exemption proofs.
Service provider must be based/registered in Bihar, with office in the consignee state; GST vendor address must be in Bihar; firm needs GST, PAN, firm registration and Bihar Shops & Establishment registration, plus EPF/ESI and labour-law registrations.
Bidder must not be blacklisted by any Central/State Govt/Autonomous Body/Statutory Body/PSU, nor have had a contract terminated for poor performance; proprietor/partners/directors must self-declare they have never been convicted. Land-border bidders need Competent Authority registration under GeM GTC clause 26.
Deploy minimum 06 personnel; no minors/child labour; pay Central Government minimum wages with statutory deductions; workmen’s compensation insurance is contractor’s responsibility; no subcontracting/subletting.
MII Compliance is marked Yes on the bid.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Outcome-based Cleaning, Sanitation and Disinfection Service — General Cleaning (Sweeping, Mopping, dusting); Indoor; for Office/Commercial/Institutions/Residential space, including common area/lobby/reception/waiting area on normal stone/ceramic/cemented floor.
Four Bihar locations totaling 7110.35 sq.ft / 660.57 sq.mtr cleanable area, with 06 personnel to be deployed (Begusarai 03; Barauni IOCL 01; Khagaria 01; Saharsa 01). GeM consignee quantity is 660 Sq. Metre at Begusarai division address.
Daily cleaning of floors/toilets/window glasses twice a day; curtains, dry dusting of IT equipment, furniture/fixtures, cupboards, water cooler and fittings; complete sweeping/cleaning/dusting before 9:30 am or before officers’ arrival; furniture shifting and any other work assigned by controlling officer.
Housekeeping materials and toilet/bathroom consumables are provided by the Department; contractor arranges manpower including transport/replacements.
One-year contract. Buyer option clause allows increase/decrease of contract quantity or duration up to 25% at award; after issue, only increase up to 25% is allowed (lumpsum service scope/value increase up to 25% with service-provider consent).
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
E-tender / bid is through GeM (www.gem.gov.in). Type of Bid is Two Packet Bid; reverse auction is disabled.
All pages must be stamped and signed by authorized person(s), numbered, and legible. Rates in figures and words; words prevail on discrepancy; overwriting/cuttings must be authenticated.
No separate physical-submission address/deadline is prescribed. ATC checklist mentions DD for EMD, while GeM disclaimer states that mandating physical-form documents as a pre-requisite to qualify bidders makes the bid/resultant contract null & void.
Bidder/OEM must have a dedicated/toll-free telephone number for service support.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The tender pack contains no corrigendum or addendum. Final dates, values and conditions are those in the GeM bid document dated 13-08-2026 and the buyer ATC (1786622282.pdf / identical 1786622333.pdf).
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM bid marks EMD Required: No, while ATC technical checklist requires a Demand Draft towards EMD, without stating any amount.
Annexure-II says quote Per Square Feet per Month, but Annexure-V financial proforma and GeM quantity are on Sq.Mtr. (660.57 / 660).
GeM uses value-based similar-service experience over current + last 3 FYs (40/50/80% tests). ATC instead demands three Govt contracts in Bihar with one CBIC/CBEC (variously last seven years / no period / Central Govt offices only) and sometimes says 'manpower' instead of housekeeping.
ATC sets a manual preference chain for multiple L1 (MSME → oldest EPFO registration → nearest local vendor). GeM disclaimer says that for multiple L1 service bids the buyer shall place contract by GeM random algorithm, and ATC contrary to that is invalid.
ATC reserves right to accept any bid other than the lowest or reject all bids, which sits uneasily with standard GeM total-value-wise L1 evaluation and MSE matching rules.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to reconcile GeM 'EMD Required: No' with ATC checklist item for EMD DD, and to state amount, beneficiary and mode if any security is actually needed.
Seek written confirmation whether evaluation will apply GeM 40/50/80% value tests, ATC three Bihar Govt + one CBIC/CBEC condition, both, and whether MSE/Startup complete relaxation overrides ATC CBIC/Bihar experience.
Confirm whether commercial offer on GeM must be per Sq.Mtr./month (Annexure-V / 660.57) or per Sq.Ft./month (Annexure-II), and whether total evaluated value is annual for 660/660.57 sq.mtr.
Ask whether multiple L1 will be decided by GeM random algorithm or ATC preference order (MSME / oldest EPFO / nearest vendor).
Confirm fixed split of 06 personnel across four sites, reporting time (before 9:30 am vs at 09:30 am sharp), and whether Saturday/Sunday/extra cleaning must be priced into the monthly rate with no overtime.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
If service is not provided on a day at any location, penalty of Rs 1000/- per day is deducted from the monthly bill.
Any manpower absence attracts proportionate bill deduction; extra cleaning jobs and Saturday/Sunday working (if required) carry no extra payment.
Buyer may terminate the contract without assigning reason, reject bids without reason, and ATC even claims right to accept a bid other than the lowest.
Contractor alone bears minimum wages, PF/ESI, GST, labour-code compliance and Workmen’s Compensation insurance; office has no liability for mishaps. Worker wages must be paid without waiting for buyer payment.
Contractor is fully responsible for theft, burglary, fire or mischievous deeds by staff; subcontracting/subletting/caretaker appointment is prohibited.
If GeM GTC delay LD is applied, recovery is 0.5% of contract value of delayed quantity per week (or part), capped at 5% generally and 10% for inordinate delay (>25% of completion period).
Buyer can vary contract quantity or duration by up to 25% at award; bidders are bound to accept revised quantity/duration.
Hard Bihar-only registration, CBIC-specific experience, EMD DD checklist and non-L1 acceptance clauses conflict with GeM fields/disclaimer; bidders face rejection risk if buyer applies ATC strictly, or wasted compliance if GeM overrides ATC.
Arbitration Clause and Mediation Clause are both marked No on the GeM bid, limiting formal ADR pathways stated in the bid header.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Ministry of Finance, Department of Revenue, Central Board Of Excise And Customs (CBEC); Office of the Commissioner of GST & Central Excise Patna-II. Operational buyer office is CGST & Central Excise Division, Begusarai.
Buyer Email: [email protected]. HOD grievance redressal Email: [email protected].
Consignee/Reporting Officer: Rajesh Kumar. Address: Office of the Dy/Asstt. Commissioner, CGST and C. Ex. Division, Begusarai, Aasha Rishidev Complex, SH-55, Near Bazar Samiti, Kankaul, Suhird Nagar, Begusarai, PIN 851218.
No separate physical bid-submission address or deadline is prescribed; tendering is on GeM. Application form is addressed to Deputy/Assistant Commissioner, CGST & Central Excise Division, Begusarai.