Bid submission deadline
28.07.2026 at 14.00 hrs for EMD, techno-commercial bid and price bid.
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Outsourcing of Data entry operator and computer operator
TANGEDCO · Chengalpattu, Tamil Nadu2026_EB_685517_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
13 Jul 2026
28 Jul 2026
₹13.8 L
₹13,800
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
28.07.2026 at 14.00 hrs for EMD, techno-commercial bid and price bid.
29.07.2026 at 15.00 hrs, electronically at the SE/CEDC/Chengalpattu office.
90 days from the date of tender opening; a shorter validity causes summary rejection.
The tender documents do not print a publication date or a pre-bid/clarification deadline; they provide only the authority from whom clarifications may be sought.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No standalone estimated contract value is printed. The BQR states that Rs.3,43,352/- is 25% of the estimated value; bidders should obtain the formal face value because contract duration and security depend on it.
EMD is Rs.13,800/-, payable only online on the Tamil Nadu e-tender portal by 28.07.2026 at 14.00 hrs. No cheque or other payment mode is accepted; no interest is payable. The successful bidder's EMD is retained through completion and carried toward security deposit, while unsuccessful bidders are refunded through NIC.
Tender specification is downloadable free of cost; no document fee amount is prescribed.
Successful bidder must furnish 5% of total contract value within 30 days of award, before service commencement. Accepted stated forms are DD, Banker's Cheque or Pay Order from the specified banks; clause 15.2 also refers to an irrevocable/security-cum-performance bank guarantee. It is returned only after satisfactory completion and may be appropriated for loss or breach.
Service charge percentage is firm for the contract; GST is extra as applicable. Payment is 100% monthly by ECS after a completed month, subject to agreement execution, attendance, statutory-clearance and wage/EPF/GST evidence, recoveries and deductions. TNPDCL pays no interest for administrative delay.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be registered under GST Act 2017 and EPF & MP Act 1952, and must hold a valid Contract Labour (Regulation and Abolition) Act, 1970 licence pertaining to the circle/station where the service will be performed.
Minimum one year of labour-engagement works-contract experience or computer/data-entry outsourcing experience with the named TNEB entities, Central/State Government or PSUs, during the five years before tender opening. Submit work/rate-contract order and performance/end-user certificate. Subcontractor/supplier experience is expressly ineligible.
Annual turnover must exceed Rs.3,43,352/- in any one of FY 2022-23, 2023-24 and 2024-25. Companies submit attested audited P&L and balance sheets for the preceding three years; others submit a practising CA turnover certificate. UDIN must appear on the audited statement/certificate.
All BQR evidence must be attested by a Gazetted Officer or Notary Public and uploaded with the offer; missing evidence or failure to satisfy BQR causes summary rejection.
Bidder must provide legal-status evidence, PAN proof and GSTIN proof with the offer.
Offers from banned/blacklisted firms or contractors are rejected. Unsatisfactory past performance/vendor rating is also a rejection ground; bogus or false bid documents trigger rejection, EMD forfeiture and future TNPDCL blacklisting.
No consortium/JV participation rule, consortium composition requirement, or net-worth threshold is stated in the tender documents.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Provide four outsourced Computer Operator/Data Entry Operator personnel for typing/data-entry work—one each at Chengalpattu, Maraimalai Nagar, Maduranthagam and Acharapakkam division offices.
Each operator must have Government Technical Examination typewriting qualification at Senior Grade or Junior Grade in both Tamil and English, follow the concerned officer's instructions and work during TNPDCL regular office time. Contractor must provide substitutes to avoid interruption and work on declared holidays when demanded.
Tender-specific schedule states one year from agreement, or until the contract face value is exhausted, whichever is earlier. Other clauses use award/contract receipt or commencement as the start trigger; this conflict requires confirmation before pricing/mobilisation.
Contractor bears wages, statutory contributions/taxes, employee accident/group insurance and personnel responsibility; salary must be paid electronically by the 7th of the succeeding month and not below prescribed minimum wages.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit electronically through the NIC Tamil Nadu e-tender portal in Part I techno-commercial and Part II price bid. Digitally sign and upload each required document; freeze the bid before the deadline.
Use a valid CCA-recognised signing DSC. Although registration instructions allow Class II or III, the system requirement specifically mandates Class III; use Class III.
Tender copy must be signed and stamped on every page. Upload readable PDF/XLS/RAR/DWF/JPG files; submit the supplied BOQ unchanged except permitted cells and filename, or the bid is rejected.
No tender-specific physical bid document is required. The generic portal instruction mentions physical original EMD instruments, but tender-specific clauses require online EMD only and reject every other mode; therefore do not courier an EMD instrument unless the authority issues written clarification.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Generic portal instructions say select offline payment and send the original instrument physically; tender-specific clauses require online EMD only and reject every other mode. The specific clauses prevail: pay online and upload the e-receipt; do not send an instrument absent written clarification.
Registration text permits Class II or III signing DSC, while system requirements mandate Class III. Use Class III as the more specific system requirement.
The schedule says one year from agreement or face-value exhaustion, whichever is earlier; general clauses use receipt of award/contract, and BOQ uses commencement. Conservatively allow for the earliest trigger and face-value cap, but obtain written confirmation.
Clause 11.6 requires 0.01% increments, but Schedule A says 0.10%. The portal BOQ entry/validation governs what can actually be submitted, but the authority should confirm permitted decimal precision before bid upload.
Clause 22 requires the contract agreement on stamp paper of at least Rs.200/-, while Annexure I instructs Rs.500. Use Rs.500 as the higher and form-specific requirement unless the authority confirms otherwise.
BQR requires a valid circle/station labour licence at bid stage, while Annexure I says the contractor agrees to obtain it. The BQR is the pass/fail tender condition and should prevail; upload a valid licence unless written relaxation is issued.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm the operative start date (agreement, award/contract receipt, or actual commencement), the total face value, and whether service ends automatically when that face value is exhausted. These directly affect mobilisation, staffing tenure and price sufficiency.
Please issue the prescribed Tender Acceptance Letter and Declaration Form referenced as Schedule D; it is not included in the supplied specification, yet signing it is mandatory.
Please confirm exactly which BOQ cells the bidder must fill, whether evaluation is solely on service-charge percentage, and whether increments are 0.01% or 0.10%. Schedule A and clause 11.6 conflict, while the BOQ shows quantity 1 although the service scope is four operators.
Please confirm whether the Chengalpattu circle/station-specific labour licence must already be valid on bid due date, or may be obtained after award as Annexure I suggests. This is a material pass/fail issue.
Please provide the portal's exact Part I document checklist and confirm whether Schedule A is to be uploaded separately from the protected BOQ. Foreword refers to a 'documents to be uploaded' heading, but the specification contains no consolidated list.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
For each operator-day not supplied, TNPDCL can recover Rs.718 plus Rs.500 penalty, deduct proportionately for lateness, and recover replacement cost differences. If monthly overall attendance falls below 90%, an additional 0.5% of security-deposit value is deducted.
Failure to mobilise staff on time attracts LD of 0.5% of contract value per completed week, capped at 10%. This sits alongside daily non-supply penalties and actual replacement-cost recovery, creating potentially cumulative exposure.
TNPDCL may reduce headcount during the contract without prior notice and terminate the contract at any time on 30 days' notice. Revenue is therefore not assured for four operators or a full year.
Service charge is fixed for the contract and variable-price bids are rejected. Contractor bears wages, EPF, GST and insurance compliance; statutory/wage cost movement and holiday/replacement coverage can erode a service charge capped by the schedule at 4.9%.
Contractor must pay salaries by the 7th and provide remittance/statutory evidence before TNPDCL processes bills. Payment is only within a 'reasonable period', and no interest is paid for administrative delay; deductions and penalties come from monthly bills.
TNPDCL may recover this contract's dues from amounts under other contracts and vice versa, appropriate security, and charge contractor for loss/damage to TNPDCL computers or assets caused by deployed personnel.
TNPDCL excludes arbitration; disputes are confined to specified Tamil Nadu/Chengalpattu courts. Any confidentiality lapse by contractor or staff can trigger legal proceedings.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Superintending Engineer, Chengalpattu Electricity Distribution Circle (CEDC), No.130, GST Road, Chengalpattu – 603 001. The documents provide no phone number, email address or named individual.
Office of the Superintending Engineer, Chengalpattu Electricity Distribution Circle, CEDC, No.130 GST Road, Chengalpattu – 603 001.
No tender-specific physical submission is required because EMD and bids are online. The generic physical-EMD instruction names only the 'concerned official' and gives no separate receiving address; seek written clarification before sending anything physically.