Tender publication
Tender published on 04/08/2026.
- No corrigendum alters this date.
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Bid for Annual Rate Contract for supply of Photography and Videography Services and Equipment to Birsa Munda Tribal University, Rajpipla
Birsa Munda Tribal University · Rajpipla, Gujarat330782
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
4 Aug 2026
24 Aug 2026
₹1,500
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender published on 04/08/2026.
Offline pre-bid meeting on 06/08/2026 at 12:00 PM at BMTU Main Campus, Administrative Building, Jitnagar, Rajpipla.
Last date for submission of online bid is 24/08/2026.
Last date for submission of physical bid is 31/08/2026.
Bid opening date and time are not specified in the tender document.
Quoted rates and bids remain valid for 2 years; initial contract is for 2 years and may be extended by mutual consent.
Supply against a work order is to be completed within 30 days, extendable up to 60 days if BMTU thinks fit.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated cost / tender value is stated in the documents.
Non-refundable BID/tender fee of Rs. 1,500 by Demand Draft/Pay Order in favour of “Registrar, Birsa Munda Tribal University, Rajpipla”.
EMD of Rs. 1,500 in the form of Demand Draft / Pay Order / Bank Guarantee only from banks approved by Finance Department, Gujarat Government.
All successful bidders must submit a security deposit of Rs. 2,500; refunded after successful completion of the contract.
Rates are to be quoted excluding GST; quoted prices include all other taxes, transportation and labour charges.
No advance payment; payment only against bills after goods are received in good condition and to the University’s satisfaction.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must have a registered office in the State of Gujarat, with proof submitted in the bid.
Average turnover of Rs. 1,00,000 in the last three financial years, evidenced by CA certificate in the prescribed format (Annexure-V).
Must show experience in supply of Photography and Videography Services and Equipment, plus 03 work orders and 03 proofs of work completion of Rs. 50,000 or above (in aggregate) from Government Organizations/PSUs/Universities/GIA Colleges/Govt. Institutes in the last 3 years.
Constitution-specific registration proof is required: ROC certificate (company); certified Partnership Deed (partnership/LLP); certified GST copy (proprietorship).
Copy of PAN, TAN and GST Number must be submitted.
Fresh notarized Rs.300 stamp-paper affidavits required: no abandoned work in last 3 years; not blacklisted/debarred/non-performer/expelled in last 3 years; plus Annexure-IV undertaking covering blacklisting, criminal proceedings, litigation and conflict-of-interest.
It is mandatory to quote for all items; after order acceptance, bidder must supply all items, subject to a 90% minimum supply rule with limited non-availability reporting.
No consortium or JV bidding rules, size caps or equity requirements are set out; Annexure-IV only refers to blacklisting “as a member of a consortium”.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Annual rate contract for supply of Photography and Videography Services and Equipment to Birsa Munda Tribal University, Rajpipla.
Commercial schedule lists four photography/videography service rates (Gujarati BOQ); no discrete equipment SKUs are listed.
Primary place of supply/service is BMTU Rajpipla; same rates and conditions apply to the office/any college of Gujarat State.
Complete supply within 30 days of work order (extendable to 60 days); items must meet ISI/ISO/BIS standards where applicable and are subject to inspection/approval and possible random testing at bidder cost.
Initial rate contract of 2 years, extendable further by mutual consent with modifications if required.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Hybrid submission: physical sealed technical/supporting bid to the Registrar, BMTU; commercial/financial bid only online on (n)procure.
Sealed envelope to The Registrar, Birsa Munda Tribal University, Rajpipla, BMTU Main Campus, Administrative Building, Jitnagar, Rajpipla, Ta- Nandod, Dist. Narmada, Gujarat-393145, superscribed as above.
All bid pages must be signed; page numbers mentioned in Index; supporting documents (e.g. annual financial audit reports) duly stamped and signed by competent authority.
Technical and financial evaluation by bid evaluation committee; short-listed parties may be called for negotiations; management decision on technical qualification is final.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The tender folder contains only the main NIT PDF; no corrigendum/addendum document is present, so original document values apply as written.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Title and eligibility refer to “Photography and Videography Services and Equipment”, but Annexure-III only schedules four service rates (videography/drone/photography) with no equipment items.
SPECIAL NOTES cl. 12 requires quoting all items, while cl. 2 allows quoting separately and supplying minimum 90% of ordered items with a 5-working-day non-availability notice.
Introduction/Procedure require a complete sealed physical bid with fees/EMD, while Annexure-III and Tender Timelines state commercial/financial bid is online on (n)procure only and physical commercial bid is not accepted.
Annexure-III declaration says the firm has not been debarred for supply of “Items, journals and other library resources”, which does not match this photography/videography tender and conflicts with Annexure-I’s subject-specific debarment wording.
Clause 23 says “Bids shall remain valid for 2 years after the date of Bid opening”, while cl. 8/11 frame 2 years as rate/contract validity — an unusually long bid-validity formulation that may conflate bid validity with rate-contract term.
Documents checklist requires a notarized acceptance/completion affidavit in the bid, while SPECIAL NOTES cl. 8 requires the selected bidder to submit a notarized acceptance affidavit within 1 month of getting the work order.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether any photography/videography equipment (cameras, lights, etc.) is to be supplied under this ARC, or only the four service items in Annexure-III.
Confirm whether the 2-year validity in cl. 23 is bid validity after opening or the rate-contract currency, and state the actual bid validity required until award.
Please reconcile mandatory quoting of all items with the 90% supply / 10% non-availability clause and the “must supply all items once order accepted” sentence.
Specify exact contents of the physical sealed envelope versus nprocure uploads, multi-cover structure if any, online/physical closing times, and the bid opening date/time.
Provide prescribed BG format, EMD validity/claim period, and acceptable form of the Rs. 2,500 security deposit.
Confirm expected response/mobilization time for events, whether rates cover any college in Gujarat without extra travel, and typical annual volume/event mix.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Weekly delay penalty 0.5% of delayed item value (cap 10%), plus additional 10% if delay exceeds 3 months; quality failure attracts 10% of total bill; damaged/misrepresented items have one-week replacement then 0.5%/week of PO value (cap 10%).
Cash-flow risk: no advance; bills paid only after receipt in good state to University satisfaction; partial supply yields no bill payment.
Successful bidder must supply at the same rate/conditions to BMTU office/any college in Gujarat, free of postage/packing/forwarding, with prices already inclusive of transport and labour (ex-GST).
If selected bidder fails timeline, work order for those items may go to L2; failure to submit demanded samples in time means no work order.
VC’s decision final on disputes; exclusive jurisdiction Narmada; BMTU may terminate on one month’s notice; Registrar may accept/reject any or whole bid without assigning reason.
Online bid by 24/08/2026 and physical by 31/08/2026; late/modification/withdrawal barred; no post-quote price changes even after clarifications.
Annexure-IV allows BMTU to demand financial loss, impose penalty, forfeit Security Deposit and take legal action if the vendor fails in any part after award.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
The Registrar, Birsa Munda Tribal University, Rajpipla — physical bids and correspondence address.
Pre-bid meeting (offline) at BMTU Main Campus, Administrative Building, Jitnagar, Rajpipla, Ta- Nandod, Dist. Narmada, Gujarat-393145 on 06/08/2026 at 12:00 PM.