Pipe Fittings and Flanges for TA DHT/NHGU

Publication / bid document date

Bid document dated 16-08-2026 (GeM Bid Number GEM/2026/B/7923151).

• No corrigendum is present in the tender pack; this is the standing publication date.

Bid submission deadline

Bid End Date/Time: 26-08-2026 20:00:00.

• Auto-extension may apply if fewer than 3 bids are received: bid would be auto-extended by 3 days, up to 2 auto-extensions.
• No corrigendum has amended the bid end date.

Bid opening

Bid Opening Date/Time: 26-08-2026 20:30:00.

Bid offer validity

Bid Offer Validity is 30 days from the Bid End Date.

• On the stated bid end date of 26-08-2026, validity runs for 30 days thereafter unless the end date is auto-extended.

Pre-bid / clarification window

No formal pre-bid meeting date is fixed; vendors needing clarification before offer must send queries at least 2 days before the tender due date.

• Technical clarifications during technical evaluation are allowed for 7 days after bid opening/evaluation stage.
• Last-moment clarification will not be entertained; queries after PO placement will not be entertained.

Delivery / completion timeline

Delivery is 28 days / within 4 weeks from LOA/PO to HPCL Mumbai Refinery.

• GeM bid and BOQ list Delivery Days as 28 for all items.
• HPCL commercial note: Material shall be delivered to HPCL, Mumbai refinery within 4 weeks from the date of release of LOA/PO, whichever is earlier.
• Partial delivery within due date is allowed.

Tender / estimated value

No explicit tender estimated cost / bid value figure is printed in the documents reviewed.

• GeM text refers generically to 'Estimated Bid Value indicated above' for guidance on EMD/eligibility, but no separate estimated-value amount is shown in the bid details pages.
• HPCL PQC uses turnover of Rs. 12,25,012 and similar-work values of Rs. 16,33,350 / Rs. 13,88,348, which are eligibility thresholds, not a stated contract estimate.

EMD / bid security

EMD is not required.

• EMD Detail – Required: No.
• Where EMD/performance security is applicable, instruments must be in favour of Beneficiary: Sr. Manager Sagar Ramesh Daberao, Petroleum House, Hindustan Petroleum Corporation Ltd.

Tender document / bid participation fee

No tender fee is stipulated; GeM disclaimer treats asking for tender/bid participation fee as impermissible ATC.

Performance security / ePBG / retention

GeM bid requires ePBG of 5% for 18 months (Advisory Bank ICICI); HPCL commercial text also frames 5% PBG/composite PBG, while one payment bullet seeks PBG for 10% Basic Order Value — see contradictions.

• ePBG Percentage: 5.00%; Duration of ePBG required: 18 Months; Advisory Bank: ICICI.
• GeM GTC: for e-Bidding contracts, Performance Security (Buyer may select up to 5% of contract value) must be submitted within 15 days of award; payments become due only after receipt and genuineness verification; no interest payable.
• HPCL RM/PBG: guarantee period 12 months from commissioning or 18 months from supply, whichever earlier; furnish PBG for 5% value of material supplied, valid during guarantee period.
• HPCL composite PBG (in lieu of 5% retention from each bill): 5% of PO value for non-CVR items; for CVR items Rs. 10.0 lakhs or 5% of order value whichever lower; valid up to 3 months beyond defect liability period.
• Security Deposit: Not Applicable.
• All BGs non-revocable, from HPCL acceptable Indian banks and HPCL proforma; claim period 1 month after BG expiry; PBG valid till expiry of guarantee period.
• Payment documents list also says 'Performance Bank Guarantee for 10% Basic Order Value' — conflicts with 5% figures (recorded under contradictions).

Payment terms

GeM bid sets payment within 30 days of CRAC and online bill submission; HPCL notes say payment terms as per GTC, while the same HPCL commercial table also prints a 75%/25% HPCL warehouse payment schedule.

• Bid Payment Timelines: Payments shall be made to the Seller within 30 days of issue of CRAC and on-line submission of bills (supersession of 10 days in GeM GTC clause 12).
• HPCL table: (i) 75% of bill amount within 7 days of receipt of bill after user recommendation on receipt of materials/docs; (ii) balance 25% after verification/certification within 15 days; final bill payment will not exceed 30 days.
• HPCL Notes to Vendor item 5: 'Payments Terms- Applicable as per GTC'.
• TReDS is preferred mode for MSME sellers where buyer is registered; seller must be registered on at least one such TReDS exchange.
• Freight, packing & forwarding to be included in basic price; transit insurance in vendor scope.
• Invoice supporting documents (per HPCL): Delivery Challan/LR, Manufacturer's Test Certificate, Inspection/Clearance report, Manufacturer's Guarantee Certificate, PBG, and any other PO documents.
• Delayed-supply bills paid after recovering price-reduction amounts.

Price reduction / LD commercial impact

HPCL price reduction @0.5% per week or part thereof, max 5% of delayed delivery, on undelivered quantity basic invoice value (not whole PO); GeM GTC LD is separately stated.

• HPCL: Applicable on undelivered quantity of basic invoice value and not on total RPO/PO/contract value; @0.5% per week or part thereof, maximum 5% of the delayed delivery.
• GeM GTC LD: @0.5% of contract value of delayed quantity per week or part week, not exceeding 5% of total contract value; for inordinate delay (more than 25% of completion period) maximum deduction 10% of total contract value.

Evaluation basis and price preferences

Total value-wise evaluation; MII and MSE purchase preference enabled; bid splitting not applied; Bid to RA disabled.

• Evaluation Method: Total value wise evaluation; one vendor required.
• MII Purchase Preference: Yes; preference up to L1+20%; maximum 50% of bid quantity for MII preference; Class 1 local content min 50%, Class 2 min 20%; participation not restricted only to Class 1/2 (buyer has DOE OM exemption).
• MSE Purchase Preference: Yes; within L1+15%; 25% of bid quantity for MSE OEM/service-provider preference.
• Bid splitting not applied; Bid to RA enabled: No.

GeM filter — turnover

Minimum average annual turnover of bidder (3 years): 4 Lakh(s); OEM average turnover (last 3 years): 4 Lakh(s).

• Turnover eligibility criteria: To be verified by the buyer at the time of technical evaluation.
• Documentary evidence: certified audited balance sheets or CA/Cost Accountant certificate for last three years ending 31st March of previous financial year; if entity <3 years old, average of completed FYs after constitution.
• MSE complete relaxation from bidder turnover (and OEM average turnover if bidder itself is MSE OEM), subject to quality/technical specs and upload of supporting documents.
• Startup relaxation for years of experience and turnover: No.

GeM filter — experience and past performance

3 years past experience for same/similar category products, plus past performance of 80% of bid quantity in any one of last three FYs to Central/State Govt/PSU.

• Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same or similar Category Products to any Central/State Govt Organisation/PSU for the number of Financial years indicated (3 Year(s)) before bid opening.
• Submit copies of relevant contracts and delivery acceptance certificates like CRAC showing some quantity during each of the Financial years; for bunch bids, primary product category (highest value) must meet criterion — primary product category is ELBW BW CS A234GRWPB 90DEG LR 80 14IN.
• Past Performance 80%: supplied same/similar Category Products for 80% of bid quantity in at least one of the last three Financial years before bid opening to Central/State Govt/PSU; submit contracts proving cumulative order quantity in any one FY.
• MSE complete relaxation from Experience Criteria subject to quality/technical specifications and supporting exemption documents.

HPCL GEM PQC (additional)

HPCL pre-qualification criteria require higher financial and different technical thresholds than the GeM filters — treat as additional buyer PQC and seek clarification if filters and PQC conflict.

• Financial: average annual financial turnover during last 3 years ending 31st March 2025 shall be at least Rs. 12,25,012/- INR.
• Technical: successfully completed similar work during last 7 years ending last day of month previous to the one in which applications are invited — one similar work not less than Rs. 16,33,350 (Non-MSE) or Rs. 13,88,348 (MSE).
• Similar work: Supply of metallic fittings or flanges to PSU / Refinery / Government / Petrochemical complex; value on basic executed value excluding extras & taxes.
• Evidence: PO for similar completed works plus client acceptance letter/mail or PO with invoice/payment advice in bidder's name showing basic value completed; originals for verification if required; PO may be ARC or one-time order.

MSE / MII status rules

MSE purchase preference only for manufacturer/OEM on GeM with valid Udyam validated online; traders/resellers excluded from MSE preference; MII Class 1 preference available with local-content certificate.

• MSE benefits allowed only if seller validated online in GeM profile and approved by Buyer after document evaluation.
• For MII preference, upload OEM certificate of % local content and locations of local value addition; if bid value > Rs 10 Crore, local-content declaration needs statutory/cost auditor (company) or practicing CA/CMA (others).
• Minimum 50% and 20% local content required to qualify as Class 1 and Class 2 local supplier respectively (stated against each item).

Debarment / banning / land-border

ATC requires a mandatory ban/de-list declaration; GeM GTC land-border clause 26 applies; false declarations can lead to termination/legal action.

• If ban/de-list declaration is not given, offer is non-responsive and liable for rejection.
• Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration/non-compliance is ground for immediate termination and further legal action.
• Failure to furnish performance security within stipulated time can lead to actions including debarment under GeM bid conditions.

Consortium / JV

No consortium or JV participation rules are stated in the bid, ATC or HPCL commercial notes.

What is being procured

Supply of pipe fittings and flanges for TA DHT/NHGU — total quantity 2433 each under BOQ title 'Pipe Fittings Procurement' (PR 5600062293).

• Enquiry title: TA DHT/NHGU FITTINGS & FLANGES -2026.
• 15 BOQ line items (item nos. 10–140 and 160; no item 150), all unit 'each', consignee con1018.hpcl.mh.
• Item mix includes blind/SW/WN flanges and threaded/SW/BW elbows/tee in CS (A105/A234 WPB), alloy (A182 F5/F11 Cl.2) and SS (A182 F316L), with H2, NACE, HYD and IBR service flags on selected lines.
• Primary product category for bunch evaluation: ELBW BW CS A234GRWPB 90DEG LR 80 14IN (25 nos).

Quantities by line item

Largest quantities are 1/2in SW RF CL150 flanges (960) and 3/4in SW RF H2 flanges (1000); remaining lines range from 3 to 125 nos.

• 10: FLANGE BLIND RF 3/4 150 ASTM A105 — 32
• 20: ELBW THD A105 CS 90DEG 0.5IN CL3000 (galvanised) — 15
• 30: FLNG SW CS CL150 RF 160 1/2IN — 960
• 40: ELBW SW A105 90D CL3000 1/2IN H2 — 44
• 50: ELBW SW A105 90D 3000 1IN H2 — 125
• 60: TEE RDCNG BW IBR A234GRWPB CS 6X3IN STD — 5
• 70: FLNG SW CS A105 CL150 RF NACE 160 3/4IN — 100
• 80: FLNG WN B16.5 CS CL150 RF 160 3/4IN — 3
• 90: FLNG WN B16.5 CS CL300 RF HYD 160 3/4IN — 4
• 100: ELBW BW CS A234GRWPB 90DEG LR SCH80 14IN SMLS — 25
• 110: ELBW BW A234GRWPB SMLS 45D LR SCH40 2IN H2 — 5
• 120: ELBW SW A182GRF5 90D CL6000 3/4IN — 5
• 130: ELBW SW A182GRF11 CL2 90D CL6000 3/4IN (special requirements as per UOP2) — 100
• 140: ELBW SW A182GRF316L SMLS 90D CL3000 1IN — 10
• 160: FLNG SW CS A105 CL150 RF H2 3/4IN — 1000

Delivery location and logistics

All supplies to HPCL Mumbai Refinery Main Warehouse, B.D. Patil Marg, Mahul Road, Mumbai-400074 / 400071; consignee/reporting officer Rohan Nathu Gatpade.

• Deliver only on working days, reach warehouse before 1400 Hrs.
• Door-delivery via reliable transporter; unloading by HPCL.
• CNG/petrol-driven or electric vehicles not allowed inside refinery; PPE (helmet, gloves, safety shoes) mandatory; speed limit 20 KMPH.
• Each item separately packed and labelled with HPCL PO item code; unlabeled/damaged material not accepted.
• Strictly supply as per PO quantity; cover maximum items in part consignments.

Standards, inspection and QAP

Supply must meet item specifications/ASTM-ANSI standards and enclosed HPCL QAPs, with testing/inspection witnessed and certified by an HPCL-approved TPI agency (vendor cost).

• Vendor to choose appropriate QAP from enclosed QAPs (includes INSP/QAP 047, 052, 053, 054, 055 etc.).
• Submit original TPI-endorsed QAP, IRN, MTCs, test reports; originals may be produced for verification if copies submitted.
• For IBR materials, HPCL fittings QAP is not applicable — follow IBR rules, stamping/certification and Form III-A.
• Stamp dimensional standard, size, pressure rating, metallurgy and manufacturer's logo; TPI stamping required on each item.
• GeM bid states Inspection Required (by GeM-empanelled inspection authority): No — this concerns GeM empanelled inspection at bid stage, while HPCL still mandates TPI against QAP for supply.

Guarantee / warranty scope

Full guarantee against manufacturing defects/poor workmanship/inferior quality for 12 months from commissioning or 18 months from supply, whichever is earlier; free repair/replace of defective parts or complete set.

• Guarantee Certificate to be submitted with despatch documents.

Option quantity

Purchaser may increase or decrease ordered quantity up to 25% of bid quantity at placement and up to 25% of contracted quantity during currency at contracted rates, with formula-based additional delivery time.

Submission mode and portal

Online two-packet bid on GeM; prices only in price bid; bids without ATC will be rejected.

• Type of Bid: Two Packet Bid.
• Portal/process is GeM e-bid (Bid Number GEM/2026/B/7923151).
• Vendors to quote prices only in Price Bids; contact/declaration ATC to be attached with un-priced bids.
• Buyer-added text ATC: 'BIds without ATC will be rejected.'
• Documents uploaded by bidders are visible to other participated bidders (Yes).
• No physical document submission is mandated as a bid-qualification prerequisite (GeM disclaimer treats such ATC as voiding).

Signing / attestation rules

ATC vendor declaration requires signature and stamp of authorised signatory with phone/mobile/email; post-award credit notes/invoices need signed & stamped hard copies where not e-invoice.

Technical clarification response window

7 days allowed for technical clarifications during technical evaluation.

No corrigendum / addendum issued

The downloaded tender pack contains no corrigendum or addendum files; all dates, quantities and conditions stand as in the original GeM bid dated 16-08-2026 and attached ATC/HPCL documents.

• Final applying snapshot: Bid end 26-08-2026 20:00; bid opening 26-08-2026 20:30; validity 30 days from end date; EMD Not required; ePBG 5% for 18 months; delivery 28 days/4 weeks; total qty 2433; two-packet GeM bid.
• Auto-extension mechanics remain available if <3 bids ( +3 days, max 2 times).

Turnover threshold: GeM 4 Lakh vs HPCL PQC Rs. 12,25,012

GeM bid filter sets minimum average annual turnover at 4 Lakh, while HPCL GEM PQC requires at least Rs. 12,25,012 ending 31 Mar 2025.

• Both appear in the same tender pack; GeM system filter may allow bid submission at 4 Lakh, but HPCL technical evaluation PQC is higher.
• Bidder action: meet the higher HPCL figure unless buyer clarifies that only GeM filters apply; raise a pre-bid/representation query.

Experience criteria: GeM 3-year category/past-performance vs HPCL 7-year single similar work values

GeM requires 3 years same/similar category supply plus 80% past-performance quantity; HPCL PQC requires one completed similar fittings/flanges work of Rs. 16.33 Lakh (Non-MSE) / Rs. 13.88 Lakh (MSE) in last 7 years.

• Definitions also differ: GeM uses 'same or similar Category Products' to Govt/PSU; HPCL defines similar work as supply of metallic fittings or flanges to PSU/Refinery/Government/Petrochemical complex on basic value.
• Both sets of documents are called for in the pack — prepare evidence for both pending clarification.

Payment terms: 30-day CRAC vs HPCL 75%/25% schedule vs 'as per GTC'

GeM bid expressly supersedes GTC 10-day payment with 30 days from CRAC; HPCL commercial table prints 75% in 7 days + 25% in 15 days; Notes say payment terms applicable as per GTC.

• GeM bid payment clause is a specific bid-level override of GTC clause 12.
• HPCL Note 5 points back to GTC, which conflicts with the detailed 75/25 table on the same HPCL sheet.
• Cash-flow planning is uncertain until buyer confirms the operative payment schedule on GeM contract.

Performance security amount: ePBG 5% / HPCL 5% vs payment bullet 10% BOV

GeM ePBG and HPCL RM/PBG text require 5%, but HPCL payment document list requires 'Performance Bank Guarantee for 10% Basic Order Value'; a retention-release form also refers to 10% retained from bills.

• GeM GTC caps buyer-selected Performance Security up to 5% of contract value.
• GeM disclaimer says ATC clauses contravening ePBG Detail section are invalid unless allowed by GTC.
• Operative security for GeM award is the bid ePBG 5% for 18 months, but HPCL warehouse/payment practice may still seek 10% retention/PBG — confirm before pricing working capital.

Delay damages base: HPCL price reduction on delayed basic invoice qty vs GeM LD on contract value

HPCL price reduction is 0.5%/week max 5% of delayed delivery on undelivered basic invoice value only; GeM GTC LD is 0.5%/week of delayed quantity contract value, max 5% (10% if inordinate) of total contract value.

• HPCL commercial notes repeatedly state price reduction is applicable and not on total PO/contract value.
• GeM GTC still governs the bid unless STC/ATC validly overrides; both regimes use 0.5% per week but different bases/caps.

Inspection: GeM 'No' vs HPCL mandatory TPI/QAP

Bid details mark Inspection Required by GeM-empanelled agency as No, while HPCL requires stage-wise TPI by HPCL-approved agencies against enclosed QAPs at vendor cost.

• These likely operate at different layers (GeM bid inspection flag vs HPCL supply QAP), but a bidder cannot skip TPI based on the GeM 'No'.

Which turnover and experience criteria will be used for technical rejection?

Ask HPCL/buyer to confirm whether evaluation will apply GeM filters (4 Lakh / 3 years / 80% past performance) or the stricter HPCL GEM PQC (Rs. 12,25,012 turnover and one similar work of Rs. 16.33/13.88 Lakh in 7 years), or both.

• Material bid/no-bid impact for smaller vendors who clear GeM filters but not HPCL PQC values.
• Also ask whether MSE complete GeM relaxation overrides HPCL MSE similar-work threshold of Rs. 13,88,348.

Confirm operative payment schedule and PBG percentage after GeM award

Seek written confirmation whether payment will be 100% within 30 days of CRAC (GeM bid), GTC 10-day CRAC, or HPCL 75%/25%, and whether security is 5% ePBG only or also 10% BOV PBG/retention.

• Working-capital and BG cost change materially between 5% and 10% and between milestone vs CRAC payment.
• Ask which document prevails on GeM contract print.

Confirm delay-damages regime and option-quantity applicability on BOQ bunch

Ask whether delayed supply will attract HPCL price reduction (max 5% of delayed basic value only) or GeM GTC LD (up to 5%/10% of total contract value), and how the 25% option clause will be applied across 15 BOQ lines.

Special service items — H2/NACE/IBR/UOP2 documentation expectations

Request clarification on exact additional certificates/tests for H2, NACE, Hydrogen, IBR tee and 'special requirements as per UOP2' on F11 CL6000 elbows, and which QAP number applies to each line.

• Item 60 is IBR reducing tee; QAP notes say IBR materials follow IBR rules not the CS fittings QAP.
• Item 130 cites UOP2 special requirements without attaching UOP2 text in the readable commercial pages.

28-day delivery feasibility with mandatory TPI

With only 28 days/4 weeks including HPCL-approved TPI stage clearances, ask whether delivery clock starts from GeM contract/LOA/PO and whether TPI scheduling delays are excusable.

Very short delivery with TPI and multi-metallurgy BOQ

28-day / 4-week delivery for 2433 fittings across CS/AS/SS, H2/NACE/IBR lines, with mandatory HPCL-approved TPI and original MTC/QAP packs, is execution-critical.

• Partial delivery allowed, but full due-date compliance still required.
• TPI charges fully on vendor; non-approved TPI leads to rejection.
• Warehouse receiving only working days before 1400 Hrs with strict gate/vehicle constraints.

Delay damages and bill recovery

Delay triggers price reduction/LD at 0.5% per week; HPCL pays delayed-supply bills only after recovering PRC amounts; GeM GTC may allow up to 10% of total contract value for inordinate delay.

Security / cash-flow uncertainty (5% vs 10%, payment split)

Conflicting PBG/retention and payment texts create risk of higher blocked capital and delayed release despite GeM 5% ePBG print.

• Payments become due only after performance security receipt/verification under GeM GTC.
• Invoice settlement can be withheld for missing drawings/documentation.
• No interest on performance security.

Rejection / replace-within-15-days and disposal risk

Rejected material must be replaced/taken back within 15 days of intimation; after that HPCL may dispose at vendor risk and cost with no compensation claim.

• Partial rejection requires GST credit note upload and hard-copy credit note to Finance.
• Material not complying with any QAP item is liable for rejection; HPCL may inspect even after receipt.

Option clause quantity swing (±25%)

Buyer can vary quantity up to 25% at order placement and again increase up to 25% during contract currency at contracted rates, stressing capacity and pricing.

All-inclusive pricing and freight/insurance on vendor

Freight, packing & forwarding must be in basic price; transit insurance in vendor scope; GeM offers are all-inclusive of taxes/levies/transport.

Eligibility dual-track and visibility of competitor documents

Dual GeM/HPCL eligibility texts raise unexpected technical rejection risk; bidder-uploaded documents are shown to other participants.

Land-border and ban declaration are hard fail

Missing ban/de-list declaration makes offer non-responsive; false land-border declaration can cause immediate termination and legal action.

Inviting authority / GeM buyer

Hindustan Petroleum Corporation Ltd, Petroleum House, under Ministry of Petroleum and Natural Gas.

• Office Name: Petroleum House.
• Buyer / grievance emails on GeM bid: HOD grievance [email protected]; Buyer Email [email protected].
• EMD/PBG Beneficiary: Sr. Manager Sagar Ramesh Daberao, Petroleum House, HPCL.

Consignee / delivery location contact

Consignee/Reporting Officer: Rohan Nathu Gatpade; HPCL Mumbai Refinery, B.D. Patil Marg, Mahul Road, Mumbai-400074 (pincode also shown as 400071).

HPCL technical / warehouse contacts

Technical: Abhishek Jaiswal (DGM-Warehouse) and Sagar Daberao (Manager-Warehouse); warehouse receiving contacts listed for gate pass/receipt/unloading.

• Mr Abhishek Jaiswal, DGM - Warehouse, Ph: 022-65396833, Email: [email protected]
• Mr Sagar Daberao, Manager- Warehouse, Ph: 022-65396821, Email: [email protected]
• Material entry/receipt: Mr Vitthal Sampat More Ph 022-6539 6817/6818 Email [email protected]; Mr Ajit Prabhakar Marathe Ph 022-65396817/6818 Email [email protected]; Mr Abhinav Singh Ph 022-6539 6816 Email [email protected]; general [email protected]
• Warehouse receiving section gate: 022-6539 6817/6818/6816
• Post-supply warehouse visit window: Tuesday/Friday 2:00 pm to 4:00 pm only.

Commercial / vendor-data / finance contacts and invoice address

Commercial (GST/PAN): Mr Bharat P Barve, DGM-Purchase; vendor data: Mr Vaibhav Singh; original non-digital invoices to HPCL IFS/IPO, Priyadarshini Building, Sion, Mumbai-400022.

• Mr Bharat P Barve, DGM -Purchase, Ph: 022-65397033, Email: [email protected]
• Mr Vaibhav Singh, Chief Manager-Vendor Management, Ext: 022-65396431, Email: [email protected]
• Address for original invoice (if not digitally signed): Hindustan Petroleum Corp. Ltd., Integrated Financial Services (IFS)/ IPO, Priyadarshini Building, 2nd & 3rd Floor, Eastern Express Highway, Sion, Mumbai – 400022, Maharashtra.
• IFS helpdesk: Saarthi & eSamadhaan in VSS Portal 022-24068201/901; Email [email protected]; BG Cell [email protected]; GST mismatch [email protected].