Publication and bid window
RFP publication/bid upload: 21-07-2026 at 17:00 IST; bid submission closes 04-08-2026 at 17:00 IST; technical bids open 05-08-2026 at 14:00 IST.
- The portal timeline prevails if it differs from the notice.
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Selection of a Project Management Consultant (PMC) for Quality Quantity Assurance and Construction Supervision of the ongoing development works of the Varanasi Development Authority
Varanasi Development Authority · Varanasi, Uttar Pradesh2026_UPVDA_1171364_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
22 Jul 2026
10 Aug 2026
₹2 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
RFP publication/bid upload: 21-07-2026 at 17:00 IST; bid submission closes 04-08-2026 at 17:00 IST; technical bids open 05-08-2026 at 14:00 IST.
Pre-bid conference: 27-07-2026 at 12:00 IST in hybrid mode; last date for pre-bid queries: 27-07-2026 at 17:00 IST; response/corrigendum target: 30-07-2026 at 12:00 IST.
The proposal remains valid for 180 days from the Proposal Due Date; the Authority may request an extension, which may be declined without EMD forfeiture.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value/estimated cost, tender-fee amount, EMD amount, or performance-security percentage/amount is printed in the supplied tender documents; the NIT/RFP directs bidders to the e-Tender portal for these values.
EMD must remain valid for 45 days beyond the 180-day Proposal Validity Period and is retained for the successful bidder until performance security is furnished.
The selected agency must furnish an irrevocable, unconditional Bank Guarantee or FDR from a Scheduled/Nationalised bank having a Varanasi branch, at the amount specified under prevailing GFR/State norms and the NIT.
Quote all-inclusive monthly man-month fees for four personnel, excluding GST; rates remain firm for the contract and any same-term extension. Payment is monthly by default, or quarterly if elected in writing at commencement.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be a single Indian-registered company, partnership, LLP, or proprietorship with a registered office in India, and hold valid Indian GST registration and PAN.
The eligibility table requires minimum annual turnover of INR 10 Crore in the last 3 financial years ending 31st March, 2025, supported by CA/statutory-auditor certificates and audited statements for FY 2022-23, 2023-24 and 2024-25.
Bidder must have completed at least three similar PMC/construction-supervision/quality-and-quantity-assurance assignments for civil, infrastructure, or urban-development works during the last seven financial years (including the current year to bid submission), each involving project cost above INR 50 Crore.
Four full-time Varanasi-based personnel are required: Project Manager (Civil degree, minimum 8 years); Resident Engineer (Civil degree, or diploma with correspondingly higher experience, minimum 6 years); Quantity Surveyor/Billing/Document Controller (Civil diploma, minimum 5 years); MEP/Electrical Expert (Electrical degree/diploma, minimum 5 years).
No current blacklisting/debarment by Central or State Government, statutory authority, or PSU is permitted. Actual/potential conflicts must be disclosed; a conflicted bidder is disqualified and may lose EMD.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Procurement is a lean, four-person PMC for independent quality/quantity assurance, contract compliance, bill verification, and construction supervision across VDA's ongoing multi-site works in Varanasi—not a full-scale PMC for one project.
Services cover day-to-day progress monitoring, QA/QC and testing, quantity measurement and RA/final-bill certification, cost/contract management, site engineering, safety/statutory compliance, and post-construction/DLP support.
Contract duration is 24 months from the Effective Date, extendable by mutual consent for the balance duration of ongoing works on the same terms; the team must mobilise within 15 calendar days after contract signing.
Key outputs are an inception report (T+15 days), QA/QC plan and supervision/quantity-verification manual (T+30 days), weekly reports each Monday, monthly reports by the 3rd, bill/measurement certificates as bills arise, work completion/final-account reports within 30 days, and a final report within 30 days of service completion.
All four staff are full-time and Varanasi-based. VDA may facilitate office space only if available; the consultant bears the cost of computers, printers, scanners, licensed AutoCAD/MS Office/MS Project or equivalents, equipment, and consumables.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit separate electronic technical and financial proposals through https://etender.up.nic.in by the deadline; financial bid must use the portal BOQ. Tender fee and EMD must also be completed within the portal window.
Proposal/correspondence must be in English; foreign-language support must have an English translation. Printed forms call for authorised-signatory signature and seal. If invited, submit a duly stamped and signed hard copy of the presentation before presenting.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Published as a date corrigendum, it states that Tender ID 2026_UPVDA_1171364_1 is invited from 22.07.2026 to 04.08.2026 and schedules the pre-bid meeting for 27.07.2026 at 12:00. The original notice already lists that same pre-bid date/time, so no effective pre-bid extension is shown.
Final documented timeline: publication 21-07-2026 17:00 IST; pre-bid 27-07-2026 12:00 IST; query deadline 27-07-2026 17:00 IST; response target 30-07-2026 12:00 IST; bid close 04-08-2026 17:00 IST; technical opening 05-08-2026 14:00 IST; validity 180 days from bid due date.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The corrigendum cites the correct Tender ID but names a different assignment—Varuna River riverfront masterplan, DPR and bid-process management—whereas the NIT/RFP procure PMC quality/quantity assurance and construction supervision. Applicability is therefore uncertain; the portal must clarify before reliance.
The detailed NIT schedule gives publication/bid upload as 21-07-2026 at 17:00 IST, while the corrigendum says bids were invited from 22.07.2026. The NIT's detailed timestamp should be used unless the portal shows a later value; seek confirmation because the corrigendum lacks a time and has the wrong title.
Eligibility requires minimum annual turnover of INR 10 Crore in the last three years, which can mean each year; technical scoring uses minimum average annual turnover of INR 10 crore. No precedence resolves this within Section 3, so bidder should meet the stricter each-year test pending clarification.
Annexure II requires CVs of all four key personnel as part of the proposal, but Clause 2.4 says CVs are submitted within 15 days of VDA's written intimation. Under the RFP's document hierarchy, Clause 2.4 (TOR) prevails over Annexure II, yet technical scoring also depends on bid-stage CVs; safest action is to submit all four CVs with the bid and reconfirm after intimation.
The prose requires a 70:30 technical-financial QCBS, but the printed financial-score equation shows addition instead of division, and the final-score equation uses Sf for both the 70% and 30% components. The prose and Data Sheet express the intended basis, but no reliable mathematical evaluation formula exists; VDA must issue a correction.
RFP Annexure III requires monthly rates multiplied by 24 man-months for each of four personnel, but the supplied BOQ shows quantity 1 'Nos' per position and contains unrelated waterworks item descriptions and stray estimated rates. As the portal BOQ is mandatory, this is a pricing-blocker requiring a corrected BOQ before submission.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether Corrigendum 1 applies to Tender ID 2026_UPVDA_1171364_1 despite naming the Varuna River masterplan/DPR assignment, and confirm the final publication and pre-bid dates on the portal.
Please replace the portal BOQ with a clean schedule using 24 man-months for each position and remove unrelated item text/rates; also correct the financial-score and final QCBS equations and state the exact rounding/tie methodology.
Please state the exact tender fee, EMD amount, and performance-security percentage/amount in a tender addendum, together with the governing GFR/State provision, because none is printed in the supplied NIT/RFP.
Please confirm whether INR 10 Crore turnover must be achieved in each of FY 2022-23 to 2024-25 or only as a three-year average, and confirm that all four CVs must accompany the bid despite Clause 2.4's post-intimation timing.
Please disclose the current operative project list, sites, contract values/stages and expected monthly bill volume; prescribe invoice-payment days; and quantify or cap the discretionary deductions for delayed reports, absence, measurement errors, and unacceptable staff.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
The actual portfolio is withheld until commencement and VDA may add/remove works without retendering, while four full-time personnel must cover all disciplines and 'any other' reasonably necessary activity. Price adequacy cannot be tested against a fixed workload.
The mandatory BOQ is corrupted and inconsistent with the 24-month man-month basis, while both QCBS equations are defective. Submitting without correction creates material pricing and award-challenge risk.
Penalty amounts for report delay, absence, measurement mistakes beyond +/-10%, and unacceptable staff are left to VDA/Engineer-in-Charge discretion, in addition to pro-rata non-deployment deductions and unspecified liquidated damages.
No invoice-payment deadline is stated. Performance security amount is undefined in the documents, lasts through the contract plus six months, is non-interest-bearing, and may be appropriated and require replenishment within 30 days.
Rates stay firm through any same-term extension and must absorb salaries, statutory contributions, insurance, equipment/software, travel, and out-of-pocket expenses; only GST is extra. VDA office space is not assured.
VDA may terminate for convenience on 30 days' notice and pays only for satisfactorily rendered services subject to recoveries. It can require staff replacement and adjust personnel number/deployment/duration, while the consultant bears replacement costs.
Aggregate liability is capped at total contract value except gross negligence/wilful misconduct and applicable-law carve-outs; the consultant must procure professional indemnity and employee/workmen cover at its own cost, with no stated minimum limits.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Varanasi Development Authority, Raja Uday Pratap Marg, Panna Lal Park, Varanasi – 221002, Uttar Pradesh. General notice phone: 0542-2280326; notice email: [email protected].
Sanjay Gupta, shown as 'OC Executive Engineer / Assistant Engineer, VDA'; phone 7518102831; email [email protected]; VDA office at Raja Uday Pratap Marg, Panna Lal Park, Varanasi – 221002.
Offline pre-bid venue: Meeting Hall, VDA Office, Raja Uday Pratap Marg, Panna Lal Park, Varanasi – 221002. FORM 1 is addressed to the Vice-Chairman, Varanasi Development Authority. No address/deadline for physical bid originals is specified; only an invited presentation hard copy is physically delivered before presentation.