Pneumatic Cylinder for T/Exp, DT/Exp Machine

Publishing date/time

Tender published on 06/08/2026 at 10:21.

• NIT header field: Publishing Date / Time — 06/08/2026 10:21.

Pre-bid / clarification

No pre-bid conference is required; pre-bid conference date/time is Not Applicable.

• No separate clarification deadline is stated in the tender documents.

Bid submission deadline

E-bid closing date/time is 19/08/2026 11:30 Hrs on IREPS.

• Bidders may submit original/revised bids only up to closing date and time.
• Manual offers are not allowed and any such manual offer shall be ignored.

Bid opening

A separate bid opening date/time is not expressly stated in the tender documents.

• Single Packet bidding system is specified; only the bid closing date/time of 19/08/2026 11:30 is printed.
• No corrigendum alters opening or closing dates.

Offer validity

Offer validity must be strictly 90 days; shorter validity is commercially unresponsive and summarily rejected.

• NIT header: Validity of Offer (Days) 90.
• Responsiveness condition ties this to Clause 1.8.5 of CENTRAL RAILWAY BID DOCUMENT (Updated) AUGUST 2022 / as stipulated in the tender.
• Bid document Clause 1.8.5: minimum 90 calendar days from date of opening for ordinary tenders.

Delivery / completion period

Supply completion is Within 30 Days for all items.

• Also a post-award operational timeline: if any mistake is found in the PO, intimate Modification Advice through IREPS within 10 days from PO date; mistake in PO will not be treated as excuse to extend DP without LD if not intimated within 7 calendar days from PO issue.

Tender value / estimated cost

No tender value or estimated rate/cost is published in the NIT.

• Item details table has an Estimated Rate column but no amount is filled.
• Quantity is 8.00 Numbers; currency INR.

Tender document fee

Tender document cost is INR 0.00.

EMD / bid security

NIT header sets Earnest Money at INR 0.00 for this tender.

• Commercial-Compliance still refers to Clause 23.0 of CENTRAL RAILWAY BID DOCUMENT and states EMD is compulsory except for exempted categories; offers without EMD (except exempted) are summarily rejected.
• Under Clause 23.1(a), EMD is normally not called for tenders with estimated value up to Rs 25 lakhs; if called, it may be @2% on case-to-case basis.
• Where EMD is payable and non-exempted: pay online via IREPS Payment Gateway (debit/credit card/internet banking).
• Standard EMD scale when applicable (Clause 23.2): Above Rs 25 lakh and up to Rs 50 cr — @2% of estimated tender value, max Rs 20 lakh; Above Rs 50 cr — Rs 50 lakh (rounded to nearest higher Rs 10).
• EMD validity: 45 days beyond final bid validity (Clause 23.8).
• Exemptions include MSEs registered for tendered item, Railways/Govt Departments, Railway PSUs for items they manufacture, Railway-registered vendors for the trade group, RDSO/PU/CORE approved vendors for the specific item, etc. (Clause 23.1). Note: authorised agent quoting on behalf of manufacturer is NOT exempt owing to those exemptions.
• EMD-exempt bidders must sign bid-securing declaration (Annexure-11 / NIT commercial declaration).
• Forfeiture triggers include withdrawal/revision within validity and failure to deposit SD within 21 days of acceptance communication (Clause 23.7).
• Document precedence: NIT prevails over Central Railway Bid Document and IRS conditions, so the printed EMD amount of 0.00 applies to this tender.

Performance security / Security Deposit

Bidders must agree to furnish Security Deposit @5% as per Clause 24.0; actual SD depends on contract value and exemptions.

• Offers denying SD are summarily rejected; approved vendors for tendered item(s) and other exempt categories may claim exemption with uploaded documents.
• Clause 24.1(a): no SD for store contract cases of value up to Rs 25 lakh (among other exemptions such as Railway-registered vendors within monetary limit, RDSO/PU/CORE approved vendors for the specific item, etc.).
• Where SD applies (Clause 24.3): Above Rs 25 lakh and up to Rs 50 cr — @5% of contract value, max Rs 50 lakh; Above Rs 50 cr — Rs 1 cr (rounded to nearest higher Rs 10).
• SD to be deposited within 21 days from communication of acceptance, with Chief Cashier, Central Railway, Mumbai CSMT, in cash/DD/FDR of Nationalized Banks/SBI/Scheduled bank in favour of PFA, Mumbai CSMT, or Bank Guarantee as per Annexure 5.
• SD validity: minimum 60 days beyond completion of all contractual obligations including warranty (Clause 24.4).
• Where SD is exempted and supplier fails to supply as per contract, purchaser may levy damages equal to the SD amount that would have applied (Clause 24.7 / NIT Special Conditions).

Payment terms

100% payment against receipt, inspection and acceptance of material by the consignee at destination.

• F.O.R.: Destination.
• Statutory Variation Clause applicable as per Clause 9.1 of Section II of CENTRAL RAILWAY BID DOCUMENT.
• Railway Standard Fall Clause: Not applicable.
• GST applicable as per Paras 9 and 10 of Important Terms and Conditions of Tender of August 2022.
• Railways endeavour to make payments on bills complete in all respects with required documents including Modification Advice if any.

Evaluation / ranking

Evaluation is Itemwise/Consigneewise; ranking order Lowest to Highest.

Make / model restriction

Only the MAKE/MODEL mentioned in the tender description are eligible for bulk quantity; eligibility is 'Mentioned Make Only'.

• Tendered item: PNEUMATIC CYLINDER equivalent to Part No. PN2Z-G.70/20/350 for T/Exp, DT/Exp machine; Part Make: PLASSER/DUNCAN.
• Material shall be supplied in original manufacturer's packing.
• Attached RDSO annexure lists PL No. related entry PN2Z.G.70/20/350 PNEUMATIC CYLINDER — PLASSER , DUNCAN.

Trader / agent authorization

Traders/agents must submit a valid OEM or OEM-authorised stockist authorization with the offer, or the offer will be rejected.

• Authorization preferably tender-specific.
• General authorization must clearly indicate validity/expiry; letters silent on validity/expiry render offer liable to be ignored.
• Authorization from Indian office of OEM is acceptable.
• NIT commercial condition: Agents/Dealers must provide tender-specific authorization (TSA) from OEM and upload it; failing which offer is not treated as from that manufacturer/make.
• Either authorised agent/dealer on behalf of Principal/OEM or Principal/OEM itself may bid, but not both simultaneously for the same item; such dual bids are summarily rejected.
• One Principal/OEM should not issue TSA to more than one agent/dealer against a particular tender.
• An authorised agent/dealer bidding for one Principal/OEM shall not bid for another Principal/OEM for the same item in the same tender.
• Central Railway Bid Document Clause 20/22 and Annexure-6 prescribe manufacturer authority proforma for traders.

Blacklisting / debarment

Supplier must not be banned/blacklisted by any Railway; bidder certifies not blacklisted/debarred by Railways or any other Ministry/Department of Govt. of India on bid submission date.

• False/forged certificate contents can lead to EMD forfeiture, summary rejection, contract termination, SD forfeiture and banning of business up to two years.
• Sister concerns/affiliates with conflict of interest or anti-competitive participation are also barred under Code of Integrity undertaking.

Land-border procurement restriction (GFR 144(xi))

Bidder must declare compliance with restrictions on procurement from a country sharing a land border with India; registration evidence required if applicable.

• If bidder fails to give the declaration, contents are presumed read and unconditionally agreed; disagreement must be stated in Techno-Commercial Deviation.

Make in India / local content

Tender complies with Public Procurement (Preference to Make in India) Order 2017; bidders enter local content percentage (0 fully imported to 100 fully indigenous).

• Class-I local supplier: minimum 50% local content; Class-II: minimum 20% (Clause 5.4 of bid document), unless a nodal ministry prescribes higher.
• NIT defines Indian Supplier with reference to Para 10(e) of the PPP-MII Order 2017.

MSE benefits (conditional)

Firms seeking MSE benefits must upload documentary evidence of MSE status for the tendered item (Udyam etc.); otherwise treated as Non-MSE.

• MSE benefits include EMD exemption and purchase preference: MSEs within L1+15% band may supply up to 25% of NPQ by matching L1 (as per bid document Para 4).
• Non-MSE bidders are asked to indicate % subcontracting to MSEs (SC/ST/others/women-owned break-up).

General qualifying requirements (unregistered / unapproved sources)

If not registered with Central Railway or not an approved source for the item, bid document Clause 3.1 requires manufacturer status, financial stability, capacity and QC evidence.

• Additional uploads under 3.1.1: performance statement (Annexure-2) with PO/IC/receipt evidence for last major supplies; equipment & QC statement (Annexure-3).
• NIT Technical-Compliance asks for RNote/CRAC/CRN/Completion report credentials for same/similar item, mandatory only if so stated in Eligibility criteria — this NIT's special eligibility focuses on make and authorization rather than mandating past-performance documents for all bidders.
• NIT header: Procure From Approved Sources — No; Approving Agency — Not Applicable.

Consortium / JV

No tender-specific consortium/JV formation rules, size caps or equity floors are stated beyond blacklisting certification covering HUF/partnership/LLP/JV/Society/Trust membership.

• MSE consortia formed by NSIC are referenced only in the MSE subcontracting information field.

Item being procured

Supply of Pneumatic Cylinder equivalent to Part No. PN2Z-G.70/20/350 for T/Exp, DT/Exp machine; make PLASSER/DUNCAN.

• PL Code: 30300262018; Goods; Non Stock; GST applicable (Y).
• Quantity: 8.00 Numbers.
• Contract type: Goods; Tender Type: Open - Indigenous; Bidding on IREPS.

Fitment / functional requirements

Supplied material must fit the machine without modifications; all ports and mounting must match the existing part; all functions must work successfully.

• Necessary test certificate to be submitted by supplier along with supply.
• Authorized dealer certificate to be submitted with supply.

Delivery location, period and terms

Delivery FOR destination to SR. S.E. [TMD] BHUSAWAL, CR (Maharashtra) within 30 days.

• Consignee/office address also given as (SSE/TMD/BSL), Diesel Loco Shed, Bhusawal - 425201.
• Inspection Agency: CONSIGNEE; acceptance subject to inspection by track machine official (Consignee) after delivery.

Warranty

Warranty Period: 30 Months after the date of delivery.

• NIT Other Conditions: Warranty period as mentioned in tender description details box.
• Bid document: Warranty/Guarantee clauses as per IRS Conditions of Contract or as specified in tender schedule apply.

Governing conditions

Contract governed by latest IRS Conditions of Contract (with correction slips) and CENTRAL RAILWAY BID DOCUMENT (Updated Latest) attached with the tender / on ireps.gov.in, plus NIT terms.

• Order of precedence on conflict: 1 NIT, 2 Special Condition of contract, 3 Central Railway Bid Document, 4 IRS conditions.

Submission mode and portal

E-tender / e-bids only on IREPS (www.ireps.gov.in); single packet; manual offers ignored.

• Bidding to be Done on IREPS; Bidding System: Single Packet.
• Original/revised bids accepted only up to closing date/time.
• Financial rates/terms quoted in relevant financial-bid columns are the ruling terms; terms quoted elsewhere are ignored.

Digital signing / online declarations

Offer is digitally invited/signed on IREPS; bidders confirm and certify the standard undertakings in NIT Section 6 by submitting the bid.

• NIT is digitally signed by Dy.CMM[ACL]BSL (PRAVINKUMAR SURYAKANT KORE).
• Technical/commercial deviations must be quoted only in the specified bid column; deviations elsewhere/in uploads are ignored.
• Bidders advised to carefully review Undertaking/declaration contents before signing — false information can lead to bid rejection.

Physical originals

No requirement is stated for physical submission of bid originals to any office; this is a pure IREPS e-tender.

• Physical instruments may arise only post-award for SD (cash/DD/FDR/BG to Chief Cashier / PCMM as applicable under Clause 24), not as bid-cover originals.

No corrigendum / addendum issued

The tender document set contains no corrigendum or addendum files; original NIT values continue to apply.

• Attached documents are only nit.pdf, J02310RDSOAnnexure.pdf, 5862076.pdf (TENDER CONDITION / Central Railway Bid Document), and 5862072.pdf (IRS Condition).
• Final applicable snapshot: Published 06/08/2026 10:21; Closing 19/08/2026 11:30; Validity 90 days; Pre-bid Not Applicable; EMD INR 0.00; Tender fee INR 0.00; Delivery Within 30 Days; Qty 8 Nos; Warranty 30 months after delivery.

EMD amount vs 'EMD compulsory' template wording

NIT header prints Earnest Money INR 0.00, while Commercial-Compliance states EMD is compulsory except exemptions.

• Side A — NIT header: Earnest Money (INR) 0.00.
• Side B — Commercial-Compliance S.No.2: EMD as per Clause 23.0 is compulsory; offers without EMD except exempted are summarily rejected; document upload Mandatory.
• Bid document Clause 23.1(a) says EMD is normally not called for tenders up to Rs 25 lakh.
• Precedence: NIT prevails over Central Railway Bid Document and IRS conditions (Special Eligibility S.No.2). Practically, no EMD amount is demanded in this NIT; the compulsory-EMD wording is the standard template tied to Clause 23 exemptions/declarations.

Bid document version date references

NIT repeatedly cites CENTRAL RAILWAY BID DOCUMENT (Updated) AUGUST 2022, while the attached tender-condition PDF is the version updated till January 2024 (office order 09/01/2025).

• Side A — NIT responsiveness/commercial clauses: AUGUST 2022.
• Side B — Attached 5862076.pdf cover: CENTRAL RAILWAY BID DOCUMENT updated till January 2024; O.O. dated 09/01/2025.
• NIT also says 'CENTRAL RAILWAY BID DOCUMENT (Updated Latest) as attached with the tender' — so the attached latest file should be used, despite residual 'August 2022' labels in template text.

Inspection locus for trader supplies vs consignee inspection

NIT fixes inspection agency as CONSIGNEE after delivery, while bid-document Clause 20 says traders' material will be inspected at manufacturer premises before supply.

• Side A — NIT: Inspection Agency CONSIGNEE; acceptance subject to inspection by track machine official (Consignee) after delivery.
• Side B — Bid document Clause 20: material supplied by traders will be inspected at their Manufacturer premises by the inspecting agency before supply.
• Under stated precedence, NIT/special conditions prevail over Central Railway Bid Document; bidders should assume consignee inspection at destination unless a PO later states otherwise.

Duplicate local-content commercial fields

Commercial-Compliance lists two nearly identical local-content entry rows (S.No.7 and S.No.12) with slightly different confirmation/upload flags.

• S.No.7: Confirmation Required Yes; Documents Uploading Allowed (Optional).
• S.No.12: Confirmation Required No; Documents Uploading Allowed (Optional).
• No substantive conflict on the local-content obligation itself — bidders should still enter local content percentage as required by Make in India conditions.

Confirm whether any EMD is payable despite INR 0.00 header

Ask the purchaser to confirm that no EMD is payable for Tender No. 56266251 given header amount 0.00, and whether the bid-securing declaration / exemption upload is still required.

• Material because Commercial-Compliance marks EMD documents Mandatory and says offers without EMD are summarily rejected, which can trap bidders if the template is enforced literally.
• Also confirm treatment of authorised agents, who are not exempt under Clause 23.1 Note even when manufacturers are.

Acceptable equivalent make evidence and fitment risk

Seek written confirmation of what documentary proof of PLASSER/DUNCAN equivalence is acceptable and how fitment-without-modification will be verified/rejected at consignee end.

• Description says 'Equivalent to Part No.' while eligibility says 'Mentioned Make Only' and RDSO annexure lists PLASSER/DUNCAN — bidders need clarity if only those brands are acceptable or true functional equivalents are allowed.
• Rejection after destination delivery on fitment/port/mounting mismatch is a major commercial risk on a 30-day DP.

Inspection location for agent/trader offers

Clarify whether inspection is only by consignee after delivery at Bhusawal, or pre-dispatch at manufacturer works for trader supplies as per bid-document Clause 20.

• Affects logistics cost, delivery planning and who bears rejection risk.

Security Deposit applicability threshold for this order

Request confirmation whether SD @5% will be taken on this contract or exempted under the Rs 25 lakh store-contract exemption, since no estimated tender value is published.

• Also confirm whether Clause 24.7 damages equal to notional SD will apply if SD is exempted and supply fails.

Tight 30-day delivery with LD and cancellation/GD exposure

Completion within 30 days; delay attracts LD; non-supply within original/extended DP leads to PO cancellation with General Damages under IRS conditions.

• LD under bid document Clause 15 / IRS 7.5: 1/2% of price of delayed goods (incl. taxes, duties, freight) per week or part week; upper limit 10% of value of delayed supplies.
• Denial clause on DP extension: no post-original-DP statutory/price increases admissible; purchaser still gets benefit of decreases.
• Time is essence of contract (IRS 7.4).
• PO mistakes must be intimated quickly (7/10 days) or cannot be used to seek DP extension without LD.

Fitment / form-fit-function rejection risk

Supply must match existing ports/mounting and work without modification; consignee inspection after delivery can reject non-fitting parts.

• Authorized dealer certificate and test certificate required with supply.
• Past failure/regular failure of material on POs will be considered in tender evaluation.

Long warranty (30 months) and SD tail

Warranty is 30 months after delivery; where SD applies it must remain valid 60 days beyond all obligations including warranty.

• Ties up bank guarantees/working capital significantly relative to a small goods order.

Payment only after destination acceptance

100% payment only after receipt, inspection and acceptance by consignee at destination — no advance/stage payment.

• Cash-flow risk if inspection/acceptance is delayed or material is rejected at destination.

SD-equivalent damages even when SD is exempted

If SD is exempted and supplier fails to supply as per contract, purchaser may recover damages equal to the SD amount that would have applied (Clause 24.7).

• These damages are treated as recoveries outstanding against the vendor.

False declaration / integrity / debarment exposure

False or forged certificates can cause summary rejection, EMD/SD forfeiture, termination and business banning up to two years; EMD-exemption misuse can attract 6-month debarment from EMD/SD exemptions across Indian Railways.

• Code of Integrity undertaking places responsibility on bidder; Railway need not verify sister-concern declarations proactively.

Vague delivery schedule quotes overridden by purchaser

Offers with vague/indefinite delivery ranges may have DP fixed by the office within the quoted range with no further bidder claim.

Agent dual-bidding and multi-authorization traps

Simultaneous OEM+agent bids, one OEM authorizing multiple agents, or one agent bidding for multiple OEMs for the same item lead to summary rejection / ambiguous-offer treatment.

Tender inviting authority

DY.CMM/ACL/BHUSAWAL acting for and on behalf of The President of India; digitally signed by Dy.CMM[ACL]BSL (PRAVINKUMAR SURYAKANT KORE).

• Organisation on NIT: STORES/BHUSAWAL/ACL/CENTRAL RLY.
• Tendering Section: 56.

Consignee / site contact

Consignee SR. S.E. [TMD] BHUSAWAL, CR, Maharashtra; office address (SSE/TMD/BSL), Diesel Loco Shed, Bhusawal - 425201; contact person Chandrakant Chaudhari, Mob. 9503114858.

• This is the destination/consignee contact for supply and PO modification advice issues, not a separate physical bid-submission address.
• No email address is printed for this contact in the NIT.

Bid submission address

Bids are to be submitted electronically on IREPS only; no physical bid submission address is prescribed.

• Tender documents are to be downloaded from www.ireps.gov.in.
• Post-award SD instruments (if any) go to Chief Cashier, Central Railway, Mumbai CSMT / related PCMM channels under Clause 24 — not a bid-receipt address.

Central Railway PCMM office (governing bid document issuer)

Principal Chief Materials Manager office address on the attached bid-document circular: New Administrative Building, 1st Floor, CSMT, Mumbai - 01.

• Also referenced for certain post-award SD receipt routing: Principal Chief Materials Manager, Central Railway, 1st Floor, N A Bldg, D N Road, Mumbai CSMT–400001 (Clause 24.8).