Polythene Liner for packing examination question papers

Bid publication date

Bid document dated 21-07-2026 (Bid Number GEM/2026/B/7813058).

• No corrigendum has amended the publication date.

Bid End Date/Time (submission deadline)

Bid End Date/Time is 31-07-2026 11:00:00.

• Automatic bid extension settings: minimum 1 bid required to disable auto-extension; if triggered, bid end may auto-extend by 3 days for a maximum of 1 auto-extension.
• No pre-bid meeting or separate clarification deadline is stated in the bid document.

Bid Opening Date/Time

Bid Opening Date/Time is 31-07-2026 11:30:00.

• Buyer ATC requires physical polythene cover samples to reach the Assistant Director, Government Central Press, Thattanchavady, Puducherry-605009 within this Bid Opening Date/Time.

Bid offer validity

Bid Offer Validity is 180 days from the Bid End Date.

Technical clarification window during evaluation

Time allowed for Technical Clarifications during technical evaluation is 2 Days.

Delivery period

Delivery period is 180 days for the full quantity to the consignee at Puducherry.

• Consignee table: Quantity 1000; Delivery Days 180.

Estimated bid value

Estimated Bid Value is 400000 (INR).

• The bid states this value is only for guidance on EMD and for eligibility related to turnover/past performance/experience, and has no bearing on the price to be quoted.

EMD / Bid Security

EMD is not required for this bid.

• Bid document EMD Detail: Required — No.
• GeM GTC also provides that there shall be no Bid Security for Bids/RA having estimated value less than ₹5 lakh (this bid estimate is ₹4 lakh).

Performance security / ePBG

ePBG / performance bank guarantee is not required under this bid.

• Bid document ePBG Detail: Required — No.
• Generic GeM GTC Clause 7 allows buyers to take Performance Security up to 5% (GFR guidance 3%–5%) for e-Bidding contracts, valid for 2 months beyond completion of all contractual obligations including warranty, to be submitted within 15 days of award — but this bid specifically sets ePBG as not required.

Tender / bid document fee

No tender fee or bid participation fee is prescribed in the bid document.

• GeM disclaimer lists asking for any Tender fee / Bid Participation fee among ATC practices that can render a bid null and void.

Pricing basis and payment terms

Quoted rate must be inclusive of freight and delivery to office premises; GeM goods payment is 100% within 10 days of CRAC and online bill submission.

• ATC: Rate should be inclusive of freight charges and delivery charges etc., to the office premises.
• GeM GTC: Offer prices are all-inclusive (taxes, duties, local levies, transportation, loading/unloading).
• GeM GTC for Goods: 100% payment within ten (10) days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills, unless otherwise specified in STC/ATC (this bid does not specify a different payment schedule).
• Evaluation method: Total value wise evaluation.
• MSE Purchase Preference: No; MII Purchase Preference: No; Bid splitting not applied.

No turnover / experience thresholds stated

The bid does not prescribe numerical years-of-experience, turnover, net-worth or past-performance eligibility criteria.

• MSE Relaxation for Years of Experience and Turnover: No.
• Startup Relaxation for Years of Experience and Turnover: No.
• Estimated Bid Value is stated only as guidance for such criteria if applied; no actual turnover/past-performance filter is set out in this bid document.

Mandatory sample qualification gate

Sellers must submit polythene cover samples before Bid Opening Date/Time; participation without samples leads to disqualification, and only selected samples proceed to financial bid.

• Samples to be submitted to the Assistant Director, Government Central Press, Thattanchavady, Puducherry-605009 within Bid Opening Date/Time.
• Sellers participating without samples will be disqualified.
• Only sellers whose samples are selected are allowed to participate in the Financial Bid.

Land-border registration restriction

Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration/non-compliance can lead to immediate contract termination and legal action.

• Bid expressly invokes GeM GTC clause 26 on this restriction.

Product / bid compliance eligibility

Offer must meet GeM category technical parameters and buyer ATC specification; bid is Two Packet with total-value evaluation.

• Type of Bid: Two Packet Bid.
• Technical specifications stated as per GeM Category Specification, with bid-allowed values including Thickness 75 micron and Color Black.
• ATC further specifies polythene cover for packing examination question papers, size 12" x 16", 75 microns, black colour.
• Nil charges/consideration bids are non-responsive under GeM GTC.

Item being procured

Supply of Polythene Liner (V2) (Q3) / polythene covers for packing examination question papers.

• Item Category: Polythene Liner (V2) (Q3).
• ATC purpose: exclusively for sealing/packing exam question papers.
• Buyer option clause: ordered quantity may be increased or decreased up to 25% at placement and during currency of contract at contracted rates, with calculated additional delivery time (minimum 30 days if original DP ≥ 30 days).

Quantity and unit

Consignee table shows Total Quantity 1000 with delivery unit shown as meter in the category line, while ATC states 1000 kgs — both values appear in the same bid document.

• Header/Total Quantity: 1000.
• Category line: Polythene Liner (V2) (1000 meter).
• ATC: Polythene cover ... 1000 kgs.
• See contradictions for the unit conflict (meter vs kg).

Technical specifications

75 micron black polythene; GeM category lists multiple material/width/length options, while ATC fixes cover size 12" x 16".

• GeM category allowed Material Type: LDPE, HDPE, LLDPE, Recycled PE.
• Thickness: 75 micron (both category table and ATC).
• Colour: Black (both category table and ATC).
• Category Width options include 500–3000 mm and 1117 mm; Length of Roll options are multi-valued (includes m and mm entries as printed).
• Tensile Strength allowed values: 15–40 MPa; Elongation at Break: 300%–500%.
• ATC fixed size: 12" x 16".
• Inspection Required (By Empanelled Inspection Authority / Agencies pre-registered with GeM): No.

Delivery location and timeline

Deliver 1000 units within 180 days to Directorate of Stationery and Printing, Industrial Estate, Thattanchavady, Puducherry-605009.

• Consignee/Reporting Officer: Vijayakumar.
• ATC Delivery contact: M. Vijayakumar, Assistant Director, Directorate of Stationery and Printing, Thattanchavady, Puducherry-605009.
• Rates inclusive of freight and delivery to office premises; GeM default delivery basis is Free Delivery at Site including loading/unloading.

Online GeM two-packet bid submission

Bids are submitted on GeM as a Two Packet Bid; technical and financial packets are online.

• Type of Bid: Two Packet Bid.
• Bid to RA enabled: No.
• This Bid is governed by the General Terms and Conditions and conditions stipulated in the Bid on the Marketplace.
• No separate physical bid-cover structure (other than sample submission) is prescribed in the bid document.

Physical sample submission mechanics

Physical polythene cover samples must be delivered to the Assistant Director, Government Central Press, Thattanchavady, Puducherry-605009 within Bid Opening Date/Time (31-07-2026 11:30:00).

• Sellers without samples will be disqualified.
• Only selected samples proceed to financial bid participation.
• No prescribed sample packing/proforma format is printed in the tender documents.

Seller grievance / representation channel

Objections to ATC/bid conditions may be raised via the Representation window in the Seller dashboard; buyer must reply before bid opening.

No corrigendum / addendum issued

The available tender documents contain no corrigendum or addendum; all dates, quantities and conditions stand as in the original Bid Document dated 21-07-2026 and GeM GTC.

• Document set comprises bid_9636678.pdf (Bid Document) and gtc.pdf (GeM General Terms and Conditions) only.
• Final applicable key values: Bid End 31-07-2026 11:00:00; Bid Opening 31-07-2026 11:30:00; Offer validity 180 days; Estimated value 400000; EMD not required; ePBG not required; Delivery 180 days; sample submission mandatory under ATC.

Quantity unit: meter vs kg

The GeM category line states 1000 meter, while buyer ATC states 1000 kgs for the same procurement.

• Bid header/consignee quantity is simply '1000' without unit.
• Category caption: Polythene Liner (V2) (1000 meter).
• ATC: Polythene cover for packing examination question papers - 1000 kgs.
• Impact: pricing unit and supply obligation are ambiguous; bidder should seek clarification/representation before quoting.
• No corrigendum resolves the conflict; ATC is buyer-specific and more descriptive of the end-use item, but GeM category quantity remains 1000 meter.

Product form and dimensions: liner roll options vs fixed 12" x 16" cover

GeM category specifications allow multiple widths/lengths and material types for a polythene liner, while ATC fixes a black polythene cover of size 12" x 16".

• Category width options include 500 mm to 3000 mm and 1117 mm; length-of-roll has many allowed values.
• ATC size is 12" x 16" cover for sealing/packing exam question papers.
• Thickness 75 micron and colour Black are consistent across both.
• Bidders should offer/match the ATC finished cover size for sample and supply, while ensuring the GeM catalogue parameters selected in the bid remain compliant.

Mandatory physical sample ATC vs GeM disclaimer on samples/physical documents

Buyer ATC mandates physical samples before bid opening, while the same bid’s GeM disclaimer warns that mandating physical documents as a pre-requisite, or seeking sample with bid (outside approved policy), can render the bid and resultant contract null and void.

• ATC: samples mandatory within Bid Opening Date/Time; no sample = disqualification; only selected samples go to financial bid.
• Disclaimer point 4: Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
• Disclaimer point 7: Seeking sample with bid or approval of samples during bid evaluation process — permitted only where trial/sample is allowed as per approved procurement policy of buyer’s controlling authority; violations to be redressed by buyer organisation.
• Practical impact: sellers still face a hard ATC sample gate, but GeM’s own disclaimer flags legal/process risk around that ATC; representations can be raised via Seller dashboard.

ePBG not required in bid vs GTC default performance-security framework

This bid sets ePBG Required = No, while GeM GTC Clause 7 contemplates Performance Security for e-Bidding contracts when selected by the buyer.

• Bid-specific ePBG setting is 'Required No' and should be treated as the applied requirement for this procurement.
• GTC remains background framework if buyer later demands security contrary to the bid setting; currently the bid says not required.

Confirm supply unit and quantity basis (meter vs kg)

Ask buyer to confirm whether the contract quantity is 1000 meter of liner or 1000 kg of finished 12" x 16" covers, and the unit of quote on GeM.

• Material commercial impact is high because meter and kg are not interchangeable without GSM/thickness/density conversion.
• Also confirm how GeM price bid unit will be evaluated against ATC 1000 kgs.

Confirm exact finished product and acceptable material grade

Seek confirmation that supply is finished black polythene covers 12" x 16" x 75 micron (not open liner rolls), and which material type (LDPE/HDPE/LLDPE/Recycled PE) is acceptable for exam-paper packing.

• Category allows multiple materials and roll dimensions; ATC describes a finished cover for sealing/packing exam question papers.
• Also ask whether printed markings, sealing type (open-end/gusset/self-seal), and packing/count per bundle are required.

Sample quantity, labelling and selection criteria

Ask how many sample pieces/kg are required, labelling instructions, whether samples are returnable, and objective criteria/timeline for sample selection before financial bid.

• ATC only says submit samples within Bid Opening Date/Time and that only selected samples participate in financial bid; selection standards are not defined.

Whether physical-sample ATC is backed by approved buyer policy

Seek written confirmation that sample-with-bid is permitted under the buyer’s approved procurement policy, given GeM disclaimer risks of nullity for sample/physical-document ATCs.

• Useful for bid/no-bid and for protecting against later cancellation risk under Disclaimer points 4 and 7.

Hard sample gate and disqualification risk

Failure to deliver physical samples by Bid Opening Date/Time causes disqualification; only selected samples reach financial bid.

• Very short timeline from bid date 21-07-2026 to opening 31-07-2026 for manufacturing/courier of samples to Puducherry.
• Sample selection criteria are undefined, creating subjective technical shortlisting risk.

Specification / quantity ambiguity pricing risk

Conflict between 1000 meter liner and 1000 kg covers, and between multi-option GeM specs and fixed 12"x16" ATC, can cause wrong unit pricing or post-award rejection.

• If bidder prices as meter but buyer expects kg of finished covers (or vice versa), margin and compliance risk is material on a ₹4 lakh estimate.

Liquidated damages on delayed delivery

Under GeM GTC, delay LD is 0.5% of contract value of delayed quantity per week (or part), capped at 5% normally and 10% for inordinate delay (>25% of completion period).

• Delivery period is 180 days; delivery is essence of contract under GTC.
• No price increase allowed during LD-extended delivery period; buyer gets benefit of GST reduction.

Quantity variation (+/- 25%) at contracted rates

Buyer may increase or decrease order quantity up to 25% at award and during contract currency at the same rates.

• Additional delivery time formula applies; bidders must capacity-plan for up to 125% quantity.

Rejection, warranty and payment hold risks

Buyer/consignee may reject non-conforming goods; standard GeM warranty is 1 year from final acceptance unless otherwise specified; payment only after CRAC.

• No payment for rejected goods; seller must lift rejected goods within 10 days or face ground rent/disposal risk.
• Warranty: brand-new goods with standard Guarantee/Warrantee one year from final acceptance unless category/bid specifies otherwise; defective goods to be rectified/replaced within 7 days on buyer call.
• Arbitration Clause: No; Mediation Clause: No — dispute route follows buyer-selected option under DoE guidelines per GTC for bid contracts.

ATC validity / bid-nullification risk under GeM disclaimer

GeM disclaimer states that certain buyer ATC practices (including physical-document pre-requisites and sample-with-bid outside approved policy) can make the bid and resultant contract null and void and allow GeM to cancel the bid.

• Sellers investing in samples/production face process risk if ATC is later challenged or bid cancelled.
• Representations must be raised with buyer organisation / GeM representation window.

Land-border and labour-law compliance exposure

False land-border declaration can trigger immediate termination; sellers must comply with applicable labour codes/laws, with non-compliance treated as contractual breach.

Inviting authority / buyer organisation

Directorate of Stationery and Printing, Stationery And Printing Department, Puducherry — office: Government Central Press, Puducherry.

• Ministry/State Name: Puducherry.
• Department Name: Stationery And Printing Department Puducherry.
• Organisation Name: Directorate Of Stationery And Printing.
• Office Name: Government Central Press, Puducherry.

Email contacts for grievance / buyer

HOD grievance email: [email protected]; Buyer email: [email protected].

Consignee / sample & delivery address

Physical samples and supplies go to Directorate of Stationery and Printing / Government Central Press, Thattanchavady, Puducherry-605009, marked to M. Vijayakumar, Assistant Director.

• Consignee/Reporting Officer named Vijayakumar; address 605009, Directorate of Stationery and Printing, Industrial Estate, Thattanchavady.
• ATC sample submission: Assistant Director, Government Central Press, Thattanchavady, Puducherry-605009.
• ATC Delivery: M. Vijayakumar, Assistant Director, Directorate of Stationery and Printing, Thattanchavady, Puducherry-605009.
• No phone number is printed in the bid document.