Practical Artificial Intelligence & Generative AI Training

Issue/publication date

17-09-2026.

Bid submission and opening

Bid submission closes 28-09-2026 10:00:00; bid opening is 29-09-2026 10:00:00.

• No pre-bid meeting or pre-bid/clarification deadline is printed in the supplied tender documents.
• If fewer than 3 bids are received, the system is configured for one automatic extension of 3 days.

Bid validity

90 days from the bid end date.

Bid and performance security

No EMD/bid security and no ePBG/performance security are required.

• Because both are expressly marked not required, no amount, instrument form or security-validity period applies to this bid.

Payment terms

The buyer's technical attachment states 100% payment after receipt of serviceable parts; this wording is unclear for an AI training service.

• The GeM GTC default for services is 100% payment against monthly bills within 10 days after SDAC and online bill submission, unless superseded by STC/ATC.
• The bidder should price on the basis that payment follows acceptance, but obtain clarification on whether the intended trigger is completion/acceptance of training rather than receipt of parts.

Price basis

Offer price must include free delivery at site, including loading/unloading and any included installation, commissioning or other services.

Past performance

The bidder or its OEM must have supplied same or similar category products equal to 50% of the bid quantity in any one of the last three financial years before bid opening to a Central/State Government organisation or PSU.

• Relevant contracts proving the cumulative quantity supplied in the qualifying financial year must accompany the bid.
• A separate buyer clause also asks for a copy of purchase of similar items to defence units.

Experience, turnover and OEM credentials

Experience criteria, bidder turnover, OEM authorisation, OEM annual turnover, and specification compliance are required evaluation heads.

• The supplied documents do not print numerical thresholds for years of experience, bidder turnover or OEM annual turnover.
• MSE and Startup relaxation from years-of-experience and turnover criteria is expressly set to No.

GeM seller authorisation and validated data

The participating GeM user must have authority to contract for the seller, and turnover/past-performance eligibility is determined from externally validated data.

Land-border restriction

A bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; the GTC also applies registration to bidders with a specified ToT arrangement with such an entity.

• The registration must be valid both at bid submission and bid acceptance.
• False declaration or non-compliance permits immediate termination and legal action.

Debarment status

A seller debarred from GeM, and its authorised sellers, cannot participate in GeM bids or reverse auctions.

Procurement

Practical Artificial Intelligence & Generative AI Training for the Indian Army.

• The main bid shows total quantity 20, while the technical specification shows quantity 01; bidders need written confirmation of the priced unit and participant/batch count.
• No curriculum, learning outcomes, session duration, trainer profile, infrastructure, software/licence deliverables, assessment method or completion certificate requirement is defined.

Location and delivery period

Delivery/performance is at Rangapahar Military Station, Dimapur, with a 15-day delivery period.

• Delivery is free through the last location.
• The buyer may vary the ordered quantity by up to 25% at contract placement and may increase contracted quantity by up to 25% during the contract at contracted rates.

Quality and warranty obligations

Defective product is to be replaced at the seller's expense; absent a more specific period, the GeM standard warranty is one year from final acceptance.

• Under the GTC, defective goods must be rectified or replaced within 7 days when called upon by the buyer.

Submission mode and cover

Submit the bid online on the GeM portal as a Single Packet Bid; evaluation is on total value.

• The tender does not prescribe a separate technical/financial cover split.
• GeM e-sign is treated at par with a digital signature; no specific DSC class is prescribed in the supplied documents.
• No physical original document is required by this bid because EMD and ePBG are both not required; the disputed advance sample is addressed separately.

Advance sample conflict

The technical attachment directs every bidder to submit an advance sample before technical bid opening, but gives no recipient, address, sample definition or submission time.

• The bid's own GeM disclaimer says seeking a sample with the bid or sample approval during evaluation makes the bid/resultant contract null and void.
• Raise a representation and obtain written instructions before incurring sample cost or relying on non-submission.

Signing and visibility

The authorised GeM seller user is responsible for the online submission; clarification/representation documents may be shown to other participating bidders after login.

Quantity conflict

The main bid states total quantity 20, but the attached technical specification states quantity 01.

• The GeM bid quantity of 20 is the structured commercial requirement and should be used only provisionally; the buyer must clarify whether this means 20 trainees, 20 training units, or one batch before pricing.
• Impact: evaluation, price, staffing and the 50% past-performance threshold all depend on the intended unit and quantity.

Advance sample clause conflicts with GeM disclaimer

Technical Clause 2.7 makes an advance sample a condition of technical evaluation, while the bid disclaimer says a sample-with-bid/evaluation clause makes the bid and contract null and void.

• The GeM platform restriction should prevail over the buyer-added sample clause, but the buyer simultaneously threatens rejection for non-compliance; obtain a written representation response before bid opening.

Payment trigger is inconsistent with training

The buyer attachment ties 100% payment to receipt of 'serviceable parts', whereas the procurement item is AI/Generative AI training and the GTC service trigger is SDAC plus online bills.

• The buyer attachment is more bid-specific than the GTC, but its trigger cannot be applied coherently to training; written correction is needed to define acceptance and payment timing.

Confirm quantity and unit of measure

Does the requirement cover 20 trainees/training seats, 20 training units, or one training batch? Please issue a corrected schedule reconciling main-bid quantity 20 with technical quantity 01.

• Also confirm how the 50% past-performance quantity test will be measured.

Issue a complete training scope

Please define curriculum/modules, total training hours and schedule, participant profile, trainer qualifications, batch size, delivery mode, infrastructure/software/licences, hands-on labs, assessments, completion certificates, and objective acceptance criteria.

• Without these inputs, bidders cannot price comparable solutions or determine whether the 15-day delivery period is feasible.

Withdraw or define the advance sample requirement

Please confirm that Clause 2.7 is withdrawn because it conflicts with the GeM disclaimer; otherwise define what physical/digital sample is expected, quantity, recipient, full address, deadline/time and return/disposal terms.

Clarify qualification thresholds

Please state the missing minimum years of experience, bidder-turnover threshold, OEM annual-turnover threshold, acceptable proof, and whether an OEM authorisation concept applies to a training service.

• Also clarify whether 'copy of purchase of similar items to defence units' is an additional mandatory defence-only experience condition and what constitutes a similar item.

Correct payment and acceptance terms

Please replace the inapplicable 'receipt of serviceable parts' trigger with training-specific milestones, acceptance documentation and the exact payment timeline.

Undefined scope under a 15-day deadline

The tender sets a 15-day delivery period but provides only a one-line training description, creating material staffing, content, infrastructure and acceptance risk.

Liquidated damages and termination

Delay attracts LD at 0.5% of the contract value of delayed quantity per week or part, ordinarily capped at 5% of total contract value; an inordinate delay can raise the maximum deduction to 10%.

• An inexcusable delay exceeding 25% of the completion period is treated as inordinate.
• Non-performance by the delivery deadline permits cancellation of the unsupplied portion and can lead to rating downgrade or GeM debarment.

Quantity variation at fixed rates

The buyer can vary bid quantity by up to 25% at award and can add up to 25% of contracted quantity during the contract at the same rates.

• The bidder bears capacity and pricing risk because the base quantity itself is internally inconsistent between 20 and 01.

Payment and acceptance uncertainty

The payment trigger refers to 'serviceable parts' although the purchase is training, leaving completion evidence and the point at which 100% payment becomes due undefined.

• GeM makes acceptance certification the basis for payment and pays nothing for rejected services, increasing cash-flow risk where acceptance criteria are absent.

Sample compliance and logistics risk

A mandatory advance sample is threatened as a technical rejection condition without defining the sample or delivery address, and the requirement conflicts with the GeM disclaimer.

Warranty and replacement exposure

The attachment requires defective-product replacement at seller cost, while the GTC defaults to a one-year warranty and a 7-day rectification/replacement call-out even though the procurement is training.

No contractual ADR selection

The bid marks both arbitration and mediation clauses as No, so the bidder should expect ordinary contract/legal remedies rather than a selected tender ADR mechanism.

Inviting organisation and disclosed email contacts

Indian Army, Department of Military Affairs, Ministry of Defence.

• HOD grievance email: [email protected]
• Buyer email: [email protected]
• The office name, consignee/reporting officer, street address and phone number are masked/not disclosed in the supplied documents; no physical-document submission address is specified.