Publication / bid document date
24-07-2026.
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Indian Air Force · Kamrup, Assam9447841
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
24 Jul 2026
14 Aug 2026
₹60,000
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
24-07-2026.
07-08-2026 at 10:00:00, at Air Force Station Borjhar, Guwahati. No separate clarification-submission deadline is stated.
14-08-2026 at 12:00:00.
14-08-2026 at 12:30:00.
180 days from the bid end date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value/estimated cost is expressly stated. The buyer ATC describes the EMD as ₹60,000 at 3% of the total amount, which arithmetically implies ₹20,00,000 but is not labelled as the estimated tender value.
₹60,000 in favour of Air Force Public Fund Account 19 Wing, Air Force Station, Borjhar. The bid-specific ATC states bank guarantee in DPM-13; the bid also expressly permits a surety bond, while the GTC definition includes insurance surety bond, account-payee demand draft, fixed deposit receipt, banker’s cheque, bank guarantee/e-BG, or acceptable online payment. Bid security must remain valid for 45 days beyond the 180-day bid validity.
3% of the supply-order value, furnished as e-PBG on GeM in favour of Air Force Public Fund Account 19 Wing, Air Force Station, Borjhar, with hard copy to Station Security Section. Validity is 60 days beyond warranty; submit within 15 days of award. GTC permits insurance surety bond, account-payee demand draft, fixed deposit receipt, bank guarantee/e-BG, or acceptable online payment.
No advance. 100% payment after completion of the project/supply, through ECS/EFT, against the prescribed bill and acceptance/supporting documents. The GTC says goods payment is released within 10 days of CRAC and online bill submission unless ATC states otherwise.
No tender document fee is specified in the tender documents reviewed.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum average annual turnover: ₹5 lakh over the last three years ending 31 March of the previous financial year. Upload certified audited balance sheets or a CA/Cost Accountant turnover certificate. No MSE or startup relaxation applies for experience/turnover.
OEM minimum average annual turnover: ₹50 lakh for the last three years ending 31 March of the previous financial year, evidenced by certified audited balance sheets or a CA/Cost Accountant certificate.
Bidder or OEM must have regularly manufactured and supplied same/similar category products to a Central/State Government organisation or PSU for 3 financial years before bid opening. Submit contracts and delivery-acceptance certificates such as CRAC for each year. The OEM must also evidence experience manufacturing/construction or supply of porta cabins.
Bidder or OEM must have supplied same/similar products equal to 50% of bid quantity in at least one of the last three financial years before bid opening to a Central/State Government organisation or PSU; submit contracts proving cumulative quantity in the relevant year.
Only Class-I and Class-II local suppliers are eligible; minimum local content is 50% and 20% respectively. Non-local suppliers are ineligible. Upload OEM local-content certification when claiming preference; for bid value above ₹10 crore it must have the specified auditor/accountant certification.
Bidder must have a registered office and upload shop/establishment registration or equivalent proof; upload PAN and GST registration; bidder must be an authorised dealer/distributor/supplier and furnish supporting authorization.
Attendance at the pre-bid meeting and site survey is mandatory; a site-survey certificate must be uploaded to avoid disqualification. The valid event date shown in the bid is 07-08-2026 at 10:00 at Air Force Station Borjhar; the ATC’s printed 17 Jun 2026 date predates publication and is contradictory.
Manufacturing certificate, MII compliance, and OEM ISO certificates are mandatory. Both buyer attachments require ISO 9001, 14001 and 45001, but one requires ISO 27001 while the other requires ISO 50001; bidders should obtain written clarification and, absent clarification, submit both 27001 and 50001 to avoid rejection.
OEM must not be blacklisted or banned by any Central or State Government department, and no cheating/fraud case should be filed against the company for the products. Submit the non-blacklisting declaration on ₹1,000 non-judicial stamp paper, notarised or signed before a First Class Magistrate.
A bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration/non-compliance permits immediate termination and legal action.
No consortium or joint-venture eligibility provision is stated in the tender documents reviewed.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Turnkey supply, installation, testing, commissioning and operator training for 3 pre-fabricated porta cabins of 6 ft × 6 ft × 8 ft, 3 cabins of 15 ft × 10 ft × 8 ft, 6 split ACs (1.5 ton, 3-star, copper), 6 silent wall-mounted exhaust fans, 6 cabin GRC fans with safety grills, and 6 LED tube lights (20 W, 240 V). The GeM BOQ/CSV quantities are used; conflicting attachment quantities are flagged under contradictions.
Deliver to and complete the turnkey work at Air Force Station Borjhar, Guwahati, Assam / Kamrup within 90 calendar days from order placement, including materials, installation, commissioning and user training.
Cabins use a welded mild-steel shell/base and structural frame, anti-corrosion treatment, corrugated MS external cladding, internal MDF lining, cement-fibre-board floor with anti-skid vinyl, sloped MS roof, glass-wool insulation, concealed ISI-marked copper wiring, external door and prescribed electrical fittings. Standard-feature tables also specify two 3 ft × 3 ft aluminium sliding windows with security grill and clear glass per cabin, though the narrative says no windows.
Seller must survey/list locations, perform quality checks and daily supply reports; install, wire, integrate and configure; complete functional, performance and user-acceptance tests; train users; and hand over user manuals, system configuration, wiring schematics, test/acceptance records, support contacts and issue-resolution procedures.
Installation and testing must be completed within 15 days of receipt at consignee location; joint receipt inspection then starts promptly and is to finish within a maximum of 14 days.
The later specific requirement calls for 2 years’ warranty from final acceptance after installation, OEM support/service for at least 2 years from bid date, and a 5-year normal-life guarantee under −10°C to +60°C and 80% average humidity. Warranty conflicts elsewhere are recorded under contradictions.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit through the GeM e-bidding module as a Two Packet Bid. Technical eligibility/compliance documents belong in the technical packet; the commercial offer/BOQ price is the financial packet. Evaluation is total-value-wise and bid-to-reverse-auction is enabled.
Complete bid documents must be signed and stamped. GeM applies Aadhaar-based e-signing, which the GTC states is legally at par with digital signatures.
Upload the EMD copy with the GeM bid and submit its hard copy to Station Security Section before bid opening (before 14-08-2026 12:30). The successful bidder must also submit the PBG hard copy there. No other bid-stage physical originals are specified.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The detailed GeM BOQ/CSV requires 6 ACs; the scope/ATC BOQ table says 2, and the additional-requirement page says 1. The GeM bid total and CSV support 6, but obtain written confirmation before pricing.
The BOQ/CSV requires 6 ft × 6 ft × 8 ft; the security ATC schedule states 6 × 8 × 8. The itemised BOQ/CSV is more specific and should prevail for bid entry, subject to buyer confirmation.
The standard-feature tables require two aluminium sliding windows per cabin, while the construction narrative says no windows. Neither is expressly stated to override the other; seek clarification before fabrication.
The scope attachment gives zero 1.5-ton split-AC provisions in each 15×10 cabin, while the security attachment’s standard-feature table gives one. The standalone BOQ separately buys six ACs, so the installed allocation/provision must be clarified.
The ATC first states 14 months from supply, but later requires 2 years from final acceptance after installation; a further specification says all cabins have a two-year warranty. The later, more specific two-year-from-final-acceptance requirement should apply.
One buyer attachment requires ISO 9001, 14001, 27001 and 45001; another requires ISO 9001, 14001, 45001 and 50001. No precedence is stated. Submit both 27001 and 50001 or obtain written clarification.
The live bid schedules pre-bid for 07-08-2026, while the attached ATC says 17 Jun 2026, before the 24-07-2026 bid date. The live bid schedule is later and should prevail; bidder should still secure the required site-survey certificate.
The generic GTC allows hard-copy EMD within 5 working days after bid opening, but the bid-specific ATC requires it before bid opening. The specific ATC deadline prevails: submit before 14-08-2026 12:30.
The security ATC adds one file-storage cabinet, but it does not appear in the GeM BOQ/CSV or scope BOQ table. Clarify whether it is included in lump-sum pricing and acceptance.
The ATC mandates authorization/MAF for authorised distributors, while GTC clause 28 says buyers need not seek OEM authorization for OEM-verified catalogues/resellers or Q1/Q2 products. Because the ATC explicitly makes it a bid document, submit it unless the buyer confirms the GTC exemption applies.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Confirm the final payable quantities: 6 vs 2 vs 1 split ACs; whether the file-storage cabinet is included; and whether the small cabin is 6×6×8 or 6×8×8. Request a corrected consolidated BOQ.
For each cabin size, confirm whether two windows are mandatory, whether “no windows” applies to any model, and whether the 15×10 cabin needs an AC provision. Ask for approved drawings/configuration before manufacture.
Confirm that the mandatory pre-bid/site survey will occur on 07-08-2026, identify the official who will issue the site-survey certificate, and confirm that the stale 17 Jun 2026 date is withdrawn.
Confirm whether ISO 27001, ISO 50001, or both are mandatory and whether “or latest ISO certification” allows equivalent/current editions. This directly affects technical eligibility.
Confirm acceptable EMD forms beyond DPM-13 BG/surety bond, precise recipient/contact and deadline for the original, and whether physical PBG is due with the e-PBG within 15 days. Also confirm that the 2-year-from-final-acceptance warranty governs PBG validity.
Define whether Chinese-origin components are prohibited or merely excluded from malware-testing wording, identify which porta-cabin/AC components are “sensitive and critical,” and specify the accepted test lab and cyber self-certification format.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Buyer may unilaterally cancel if supply/installation misses the 90-day period. Extensions are at buyer discretion with LD. GTC LD is 0.5% of delayed-quantity contract value per week/part, ordinarily capped at 5% of total contract value and up to 10% for inordinate delay (more than 25% of completion period).
No advance; 100% is payable only on project completion/supply and acceptance documentation. A 3% PBG is required and payment does not become due until performance security is received and verified.
Conflicting AC quantities, cabin size, windows, AC provision, and an extra cabinet outside the BOQ create material underpricing and acceptance risk. Do not rely on assumptions; obtain a corrected BOQ/drawing.
Buyer may increase or decrease ordered quantity by up to 25% at contract placement and may further increase ordered quantity by up to 25% of contracted quantity during the contract at contracted rates; plan material and price capacity accordingly.
Response must be within 48 hours; rectify/replace within 2 days of notice; repeated/chronic failure requires replacement within 7 days, and buyer may invoke the BG for failure to rectify within 7 days. Seller bears visit, repair/replacement and freight costs.
For carry-in warranty, bidder/OEM must have a functional service centre in Assam or establish one within 30 days of award; payment is withheld until documentary proof is submitted.
Bid converts to reverse auction; the highest technically qualified bidder is normally eliminated from RA unless an exception applies. This increases pricing-strategy risk.
The bid expressly marks arbitration and mediation clauses “No,” leaving the general GeM dispute route rather than contract arbitration/mediation.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Indian Air Force, Department of Military Affairs, Ministry of Defence; Air Force Station Borjhar, Guwahati, Assam (19 Wing).
[email protected]. No buyer phone number is printed.
Hitesh Panwar, Wing Commander, Station Security Officer.
Station Security Section, Air Force Station Borjhar, Guwahati, receives the EMD hard copy before bid opening and the PBG hard copy. No street/postal address, phone or named receiving clerk is printed.