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FOR ENLISTMENT AND RATE CONTRACT FROM WB PSU PRINTING PRESSES WHO ARE EXPERIENCED IN PRINTING, BINDING AND DISTRIBUTION OF SCHOOL TEXT BOOKS, KHATAS, HOLISTIC PROGRESS REPORT CARDS, SCHOOL DIARIES. FOR THE ACADEMIC SESSION 2027-2028
Department of School Education · Kolkata, West Bengal2026_DSE_5018239_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
10 Aug 2026
14 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
NIT published/uploaded online on 10.08.2026 at 11 A.M.; document download/sell start 10.08.2026 at 2 P.M. (Bidding document No. 88-TBC dated 10.08.2026).
Pre-bid meeting on 14.08.2026 at 11 A.M. at Directorate of School Education, Bikash Bhawan, 7th Floor (Text Book Section), Salt Lake, Kolkata - 700091.
Written/e-mail clarification requests must reach the purchaser’s official mail not later than 7 days prior to the bid submission deadline.
Bid submission starts 17.08.2026 at 11 A.M. and closes 31.08.2026 at 5 P.M.
Technical proposals open on 02.09.2026 at 5 P.M.; financial bid opens after finalization of technical evaluation, on a date to be intimated later if not already specified.
Bids remain valid for One Year from either the last date for Bid submission or from finalization of the Printing Order, as decided by the Directorate; shorter validity is non-responsive.
Successful bidder must accept LoO within 2 days of issue and sign the agreement within 7 working days of LoO (or further time allowed by DSE).
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No lump-sum estimated cost or tender value is stated; this is an enlistment and rate-contract for large approximate volumes, with BOQ unit quantities set as 1 nos for rate quoting.
Documents do not prescribe any Earnest Money Deposit/bid security amount or form, and do not state any tender document fee.
Quoted price is in INR (2 decimals), firm for the contract period, includes all costs except GST; payment is made including GST as applicable; statutory levy increases/decreases pass through to purchaser credit/debit.
Bills in three stages after delivery of minimum 30%, then 60%, then final after full tender obligation; purchaser pays after verification within 60 days.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Only West Bengal Government PSU Printing Presses located in West Bengal with the stipulated infrastructure may participate; consortium/JV is barred and only one bid per bidder is allowed.
Minimum 3 years’ experience in printing and delivery of school text books and khatas; similar work with any Government of West Bengal Department for FY 2022-23, 2023-24 and 2024-25.
Average Annual Turnover must be at least Rs. 100 Crore over FY 2022-23, 2023-24 and 2024-25, with positive Net Worth in all three years, certified by statutory auditor.
Valid GST, PAN, ESI, PF, Trade License; legal entity constitution documents; GST returns for 3 years (GSTR-9) and latest GSTR-3B; IT returns for AY 2023-24 to 2025-26; Factories Act licence(s); Pollution NOC; owned/leased plant in West Bengal.
Bidder must own/offer minimum pre-press, web/sheet-fed printing, binding/finishing and khata online machinery quantities listed in Clause 3.3, certified by Chartered Engineer; machines may be owned or leased and installed at tenderer’s premises.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Enlistment and rate contract for printing, binding and school-level distribution of school text books, khatas, Holistic Progress Report Cards and School Diaries for Academic Session 2027-28.
Successful bidder produces materials to Section-7 quality specs and delivers to school/SSK and other distribution points across West Bengal as per Distribution List issued with the work order.
Complete printing and delivery by 15.12.2026 so materials are available in schools by 31.12.2026, with intermediate production/despatch milestones through day 100 from soft/hard copy issue; quality per Section-7 (paper/board/ink/binding/packing).
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Bid comprises (a) eligibility documents as in Appendix-7 and (b) Price Schedule; Clause 2.13 requires Hard Copy submission, while the Bid Schedule/BOQ also refer to online e-tender processes — resolve this conflict before filing.
All eligibility documents must be self-attested; non-English certificates need English translation; Power of Attorney on stamp paper of appropriate value.
Paper and board samples (min. 25 A4 sheets from at least two mills for text paper and cover boards), packed separately with mill name/brand/GSM/brightness and Mill Test Report, must be submitted physically at DSE Text Book Section.
After LoO, return acceptance and execute Contract Form (Appendix-8) within the prescribed days; unsuccessful bidders notified within four weeks of successful-bidder announcement.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Amends only the third and fourth bullets of Limited Tender Notice No. 88-TBC dated 10.08.2026; no bid-date changes.
Bid schedule dates are unchanged; only scope volumes in notice bullets 3–4 are superseded as above.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Clause 2.13 mandates Hard Copy only, but Bid Schedule and BOQ describe online publishing, download, technical opening and BOQ upload — unresolved conflict on submission mode.
Original notice stated ~12 crore books + 3.5 crore khatas for both Pre-Primary–X and XI–XII bands; Corrigendum 1 reduces Pre-Primary–X khatas to 3.25 crore and XI–XII to 80 lakh books + 1 crore khatas — corrigendum prevails.
Page 5 brief description cites approx. 65,000 schools in 23 districts, while notification/corrigendum cite ~80,000 schools (Pre-Primary–X) and ~6,300 schools (XI–XII) in 24 districts.
Clauses 5.18/5.26 fix completion by 15.12.2026 and school availability by 31.12.2026, while Appendix-8 states 100 days from next date of Purchase Order and Clause 5.18 milestones run 100 days from soft/hard copy issue.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Is the bid to be filed only as Hard Copy at Bikash Bhawan, only online on the e-procurement portal, or both (eligibility hard copy + BOQ upload)?
If Purchase Order/soft copy is issued after mid-September 2026, which controls—15/31 December 2026 absolute dates or 100 days from PO/soft copy—and will LD be waived for purchaser-side delay in issuing soft copy?
What is the performance guarantee/security amount, form, validity and claim period? Clause 3.3 Note d assumes a PG period for lease tenure but no amount is stated, and no EMD/tender fee appears anywhere.
What is the exact last date/time for physical sample paper/board submission (NIT leaves blanks), and is brand approval a pass/fail gate before price opening?
On what objective basis will residual volume after L1 be split among L2/L3/… at L1 rates, and what is the maximum upward/downward variation of total quantities during the contract?
At the 30% and 60% delivery bill stages, is 30%/60% of contract value paid, or only a progressive claim of delivered quantity, and are any retention monies withheld until final bill?
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delay penalty 2%/week (first 2 weeks), 5%/week (next 2), then 8%/week, capped at 10% of total contract price; purchaser may cancel after scheduled delivery period.
Paper GSM shortfalls attract escalating lot-value penalties; cover GSM penalties; mismanaged printer details 1% of ordered title value; undefined defects penalized at technical committee/purchaser discretion.
Supplier funds paper, printing, transport and insurance entirely; payment only after delivery acknowledgements, in stages, within 60 days of verified invoice—no advance stated.
Limited to WB PSU presses with Rs.100 Cr average turnover, heavy owned infrastructure and statewide last-mile delivery to tens of thousands of schools—high barrier and operational complexity.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Directorate of School Education, Government of West Bengal (Text Book Section), Bikash Bhaban/Bhawan, 7th Floor, Salt Lake, Kolkata-700091.
Pre-bid meeting, bid opening and physical sample/document interface are at Bikash Bhawan, 7th Floor (Text Book Section), Salt Lake, Kolkata-700091.