Publication
18/09/2026 at 17:00 portal/server time (the schedule prints the internally inconsistent notation ‘17:00 AM’).
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EMPANELMENT OF AGENCIES FOR PRINTING, FABRICATION, SUPPLY, INSTALLATION AND MAINTENANCE OF IEC / BCC MATERIALS, MERCHANDISING ITEMS, OUTDOOR MEDIA AND PUBLIC AWARENESS ASSETS UNDER SWACHH BHARAT MISSION (URBAN) 2.0, HARYANA OR ANY OTHER SCHEME on sta
Urban Local Bodies, Haryana · Panchkula, Haryana2026_HRY_549008_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
18 Sept 2026
25 Sept 2026
₹4 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
18/09/2026 at 17:00 portal/server time (the schedule prints the internally inconsistent notation ‘17:00 AM’).
Pre-bid meeting: 21/09/2026 at 11:00 AM at the SMD Office, Panchkula; attendance is recommended, not mandatory. Written queries are due by 21/09/2026 at 05:00 PM to [email protected].
Online bid submission closes 25/09/2026 at 12:00 PM; NIC server time is the reference.
Technical bids open 25/09/2026 at 01:00 PM. The financial-bid opening date/time will be intimated only to technically qualified bidders.
Apply the detailed Clause 2.8.1: bids remain valid for 180 days from the bid due date, while quoted rates remain valid for 180 days from financial-bid opening. The Key Data Sheet instead says bid validity runs from financial-bid opening; this conflict should be clarified.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated tender value or committed contract value is stated. This is an as-required rate contract with no guaranteed minimum quantity, value or off-take.
₹4,00,000, payable online on the NIC portal; Demand Draft is not accepted. Haryana-registered MSEs are exempt under ULB policy on valid documentary proof. Unsuccessful/technically disqualified bidders are refunded after empanelment, without interest. The RFP does not state an EMD validity or claim period.
Non-refundable tender document fee: ₹10,000, plus applicable NIC e-service/processing fee, both payable online at bid submission. Non-payment makes the bid liable to rejection.
₹4,00,000 within 7 working days of empanelment, by unconditional BG (Annexure-D), DD or FDR; refundable one month after empanelment ends, without interest. Annexure-D requires BG validity through the empanelment period plus one month and a further 3-month claim period. The beneficiary wording conflicts between Clause 4.3 and Annexure-D.
No advance. The Work-Order issuing authority pays 100% within 30 days of an undisputed invoice supported by delivery challan and, where applicable, a geo-tag report. Rates exclude GST but include fabrication, transport, installation and all other taxes/incidentals; TDS/statutory deductions apply.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be an India-registered Company, LLP, Partnership or Proprietorship with valid PAN and GST registration. No consortium/JV eligibility or submission mechanism is stated.
Minimum average annual turnover is ₹3.00 Crore across audited FY 2022-23, 2023-24 and 2024-25, certified by a CA with UDIN.
At least five completed Government or private Work Orders, each ₹1.00 Lakh or above, within the tender scope and in the last 3 years; each must be evidenced by the Work Order plus invoice or completion certificate.
Bidder must declare capacity and infrastructure for the full scope, including an own or tied-up printing press. Clause 2.2 calls this an affidavit, while Clause 2.7.7 calls for a self-attested press-registration/capability declaration.
As of bid submission, the bidder must not be blacklisted/debarred/terminated for default by any Central/State Government, PSU, ULB or autonomous body; Annexure-F also requires no pending criminal or vigilance case against the firm/partners/directors. The Integrity Pact declares no transgression in the last 3 years with any entity in any country.
PAN, ITR and GSTR-3B must be furnished for FY 2022-23, 2023-24 and 2024-25.
Technical evaluation is out of 100 and at least 50 marks is mandatory for financial-bid opening. Experience earns 5 marks per qualifying completed Work Order (maximum 14 works / 70 marks); average turnover earns 10 marks for each complete ₹3.00 Crore (maximum 30). Meeting only the stated minima yields 35 marks, so bidders need additional scored experience and/or turnover to reach 50.
A bidder must quote every one of the 37 items; eligibility, EMD and evaluation apply to the schedule as a whole. Conditional or incomplete bids are summarily rejected.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Empanelment and State rate discovery for one combined schedule of 37 IEC/BCC items: 29 printing/outdoor-publicity items, 6 merchandise/promotional giveaway items and 2 wall-painting/graffiti items. Bidders must price the entire schedule.
Deliverables span printed publications/kits, flex/vinyl/signage/boards/outdoor structures, vehicle branding, merchandise, wall painting/graffiti and wall-wrap execution, to Annexure-A specifications and units. No quantities are committed; call-offs are issued through individual Work Orders, and additional quantities within a defined unit are paid pro-rata at the same rate.
Execution covers all Municipal Corporations, Councils and Committees across Haryana’s 23 districts. Work Orders may be issued by the State Mission Director, MC Commissioner, District Municipal Commissioner, or EO/Secretary.
From each Work Order: printing and merchandise—7 days; flex/signage/vehicle-branding installation—7 days; wall painting/graffiti—as per the site programme, in every case as specified in the Work Order.
Creatives, logos, taglines, colours and messages must comply with MoHUA SBM-U 2.0 IEC/BCC and Branding Guidelines and SMD approval. Eco-solvent/UV inks are mandatory; PVC/single-use-plastic flex is banned. Sample/proof approval precedes bulk production, and geo-tagged before/during/after photos are mandatory for wall, outdoor and vehicle-branding work and accompany invoices.
The operative contract clauses state a period up to 31.03.2027, extendable for one further year subject to satisfactory performance and SMD approval. Annexure-E contains inconsistent ‘18 months’ and ‘1 + 1 year’ wording; bidders should have the executed agreement aligned to Clauses 4.1–4.2.
Design/creative adaptation is included in rates. Removed old IEC/structural material belongs to the concerned ULB and must be transported to its specified place. All creatives, designs, footage, photographs and data produced become Government of Haryana property; the agency bears transit/installation insurance where applicable.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit online only through https://etenders.hry.nic.in in two covers: Cover-1 contains all Clause 2.7 technical documents; Cover-2 contains only the BOQ for all 37 items. Offline bids are not accepted and no hard copy of the financial bid is permitted.
Every online bid must be digitally signed with a valid Digital Signature; the RFP does not prescribe a DSC class. Upload readable PDF/XLS files, and do not modify or replace the portal BOQ template.
Annexure-G requires bidder/constituted-attorney signature and official seal; Annexure-C has bidder signature and two witness fields; Annexure-F must be on ₹100 non-judicial stamp paper and notarised. The RFP gives no requirement or deadline for delivering physical originals of the stamp-paper documents, so the stated bid mechanism is upload-only unless the authority clarifies otherwise.
The empanelled agency must furnish performance security within 7 working days of empanelment and sign the rate-contract agreement within 15 days of the Letter of Award.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The Key Data Sheet says 180 days from financial-bid opening, while Clause 2.8.1 says the bid runs 180 days from bid due date and only the rates run from financial opening. The detailed validity clause should govern for bid preparation, but obtain confirmation because the two dates may diverge.
Clauses 4.1–4.2 set expiry at 31.03.2027 with one further year, but the draft agreement says 18 months (or programme deadline, whichever earlier) and ‘1 + 1 year’. The expressly cross-referenced Clauses 4.1–4.2 should prevail; the draft agreement must be aligned before signature.
Annexure-A item titles say Coffee-Table Book ‘up to 200 pp’, Compendium ‘up to 300 pp’, and Newsletter ‘up to 20 pp’, while their detailed specifications narrow them to 25–30, 50–70 and 1–5 pages. Annexure-B prices the narrowed page bands, so those specific BOQ descriptions should prevail for quoting, subject to written clarification.
Eligibility criterion 4 calls the capability evidence an affidavit, but the submission checklist requires only a self-attested press-registration/capability declaration. The more specific Clause 2.7.7 describes the bid-stage submission, but bidders should seek confirmation on whether stamp paper/notarisation is expected.
Clause 4.3 requires BG/DD/FDR in favour of the Work-Order issuing authority, while prescribed Annexure-D is addressed to and demands payment to the State Mission Director. For a BG, the specific prescribed Annexure-D form is the usable format; obtain written confirmation of beneficiary, especially for DD/FDR.
The RFP names the State Mission Director as awarding authority, whereas the XLS identifies ‘Municipal Corporation Panchkula’ as Tender Inviting Authority. The signed RFP should prevail for authority/contract administration, but the department should confirm that the XLS is the intended tender-specific template.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether bid validity expires 180 days from 25/09/2026 (bid due date) or 180 days from the yet-unannounced financial-bid opening, and separately confirm the rate-validity end date.
For items 3–5, confirm that bidders must quote only the Annexure-B bands (25–30, 50–70 and 1–5 pages), and specify the payable mechanism/rate adjustment if a Work Order requests the much higher ‘up to 200/300/20 pp’ title limits.
Provide indicative annual quantities, district/ULB delivery splits, minimum lot sizes and typical installation locations. With zero committed off-take but statewide rates inclusive of transport/installation, these assumptions materially affect unit pricing.
Confirm the beneficiary for BG/DD/FDR, issue acceptable bank/FDR/DD wording, and confirm that Annexure-D’s validity plus one month and 3-month claim period apply only to BG or equivalently to all instruments.
Confirm whether originals of Annexure-C and Annexure-F must be physically delivered, to whom and by what deadline, and whether the capability document must be an affidavit or merely self-attested.
Confirm that the executed agreement will use expiry 31.03.2027 plus at most one one-year extension, rather than Annexure-E’s 18-month / ‘1 + 1 year’ language.
Confirm that BOQ_628726.xls is the final tender-specific upload despite naming Municipal Corporation Panchkula as inviting authority, and that evaluation reads only the 37 tender-item rates and fixed weights, not unrelated legacy/template fields visible in the workbook extraction.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
There is no minimum quantity, value or off-take. Statewide mobilisation, creative adaptation and pricing effort may produce little or no work, while up to three vendors share work on rotation and declined opportunities are redistributed.
Most printing, merchandise, flex, signage and vehicle-branding orders must be completed within 7 days, potentially anywhere across 23 districts; transport and installation cannot be charged extra.
LD is 1% of Work Order value per week, capped at 10%; further delay can trigger termination and risk-and-cost execution through another empanelled agency. Sub-standard items are rejected with no payment.
No advance is available; payment is due only against an undisputed invoice, delivery challan and applicable geo-tag report, and comes from the relevant Work-Order issuing authority. The bidder must also fund ₹4,00,000 performance security and insurance.
Rates remain firm through 31.03.2027 and may continue for a one-year extension; WPI adjustment is contemplated only thereafter with prior SMD approval. Ambiguous publication page bands and uncommitted lot sizes increase underpricing risk.
SMD may terminate for convenience on 30 days’ notice. Default termination for poor quality, repeated delay or breach can be immediate after due process, with performance-security forfeiture and blacklisting; false Annexure-F declarations can also trigger termination, forfeiture and 3-year blacklisting.
SMD reserves the right to reject any/all bids or annul the process at any stage without reasons or liability. Disputes go to a sole arbitrator appointed by Director ULB Haryana, seated in Chandigarh, with Panchkula courts having exclusive jurisdiction.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
State Mission Director, Swachh Bharat Mission (Urban) 2.0, Haryana, Department of Urban Local Bodies / State Mission Directorate.
State Mission Directorate, SBM(U) 2.0, Haryana, Department of Urban Local Bodies, Bays No. 11–14, Sector-4, Panchkula, Haryana – 134112. The pre-bid meeting is at this SMD Office. No physical bid-original submission address/deadline is specified because bids are online-only.
Email: [email protected]. Department website: https://ulbharyana.gov.in. Tender portal: https://etenders.hry.nic.in. No named individual or clearly labelled phone number is provided in the signed RFP.
The uploaded XLS says ‘Tender Inviting Authority: Municipal Corporation Panchkula’ and labels 0172-2583695 as ‘Contract No’; because this conflicts with the RFP authority and does not label the number as a phone, bidders should not rely on it as the official contact without portal clarification.