Publication / issue
The supplied tender documents do not state a publication timestamp; the RFP cover identifies the NIT as dated 07/09/2026.
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Request for Proposal (RFP) for Selection of Project Management Consultant (PMC) For Bihar e-Procurement 2.0
Bihar State Electronic Development Corporation · Patna, Bihar139461
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
8 Sept 2026
29 Sept 2026
₹3.0 Cr
₹5 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
The supplied tender documents do not state a publication timestamp; the RFP cover identifies the NIT as dated 07/09/2026.
Queries are due by 14-09-2026 at 05:00 PM by email in editable Excel format; the pre-bid meeting is 15-09-2026 at 12:00 PM.
Online bids close on 29-09-2026 at 05:00 PM.
General and Technical Bids open on 01-10-2026 at 11:00 AM; financial opening and technical presentation dates will be intimated later.
The bid must remain valid for 180 days from the bid-submission deadline.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated tender value is stated in the supplied RFP or price sheet; bidders must quote man-month base rates and GST for four resources over 36 months.
Rs. 5,00,000.00 (Five Lakhs Only), payable online or by bank guarantee. If BG is used, its date must be no later than the bid-submission date and the original must reach the tendering authority office on the next working day after tender closing.
Non-refundable tender document fee: INR. 5,000/- only; non-refundable Tender Processing Fee: INR. 11,800/- only. Both are payable online through e-Procurement.
The successful bidder must submit, within 15 days of LOI, a Demand Draft or PBG equal to 10% of total work-order value. Clause 9.5 requires 39 months' validity, extension with any project extension, and refund within six months after successful completion.
Quoted prices must be fixed and final, in INR, inclusive of taxes/duties/fees/levies, and uploaded in the BOQ Excel. Approved boarding, lodging and travel outside Patna are reimbursed at actuals and must not be included; all other out-of-pocket expenses must be included.
No advance is payable. Quarterly payment is released only after acceptance of all monthly and quarterly deliverables due in that quarter, against invoice/milestone accomplishment, subject to deductions, TDS and other taxes.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be an Indian company under the Companies Act, 1956 or an LLP under the LLP Act, 2008 (and amendments), registered for GST and PAN, and operating in India for the last ten financial years ending 2024-25.
Positive net worth and average annual turnover of Rs. 15 crores from Consultancy services in India during FY 2022-23, FY 2023-24 and FY 2024-25, based on audited balance sheets.
At least one consulting/project-monitoring engagement for an e-Tendering/e-auction/e-Procurement system for a state government, central government or PSU in the last 10 years.
At least 100 qualified resources on the bidder's payroll in India as on the bid-submission date.
Neither the bidder nor its directors/partners may be blacklisted by the Government of India, a State Government or Central PSU as on bid submission. The prescribed declaration also requires no insolvency order or court/quasi-judicial punishment and declarations against corrupt, fraudulent, coercive, undesirable or restrictive practices.
Consortium bidding is not allowed. The selected consultant must deploy resources on its own payroll and may not subcontract any part of the scope.
Four full-time resources are required: one Project Manager cum Techno-marketing expert, one Technology Consultant (Application & Network Security), one Infrastructure Specialist, and one AI Expert.
Only technically qualifying bidders proceed, but the RFP conflicts between a 75-mark threshold in Clause 7.2 and 70 marks after the scoring table. Treat this as unresolved and seek written clarification.
Technical scoring rewards 4 or more Indian state/central-government/PSU e-Governance consulting/project-monitoring projects in the last 10 financial years, each at least Rs. 2 Crores inclusive of GST; ongoing projects count. Technical score also depends on similar-project count, payroll strength, individual resource experience/certifications, and presentation.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Selection of a PMC to independently assess Bihar e-Procurement 2.0, monitor SI conformance, verify payment flows and calculations, vet SI documentation/change requests, and improve project operations.
Monitor infrastructure utilisation, availability, integrations, registrations, helpdesk/PMU, operations and SI SLA; compute SI/DSC/NSDL payments and penalties; assess application/network security, DR/BCP, VAPT closure and compliance with CERT-In advisories, State Cyber Security Policy, ISO 27001 controls, OWASP Top 10 and MeitY guidelines.
Review 5%-10% of tenders per review period, minimum 50 and at least two from each participating department/organisation, against procurement rules, workflow, audit trail and controls; monthly tender reports. Review gateway receipts/refunds, double/partial payments, chargebacks and reconciliation.
Support marketing/adoption, workshops and outreach; prepare/review DPRs, RFPs, specifications, eligibility, evaluation, SLA and roadmaps; assist bid evaluation, implementation/UAT/go-live and exit transition; define and monitor AI analytics, fraud/collusion/anomaly detection, document automation, dashboards and intelligent helpdesk capabilities.
One-time Assessment Framework & Project Plan is due within 30 days of LOI. Reports are then monthly, quarterly, half-yearly or as required: adoption/stakeholder, business development, operations, registrations, payment calculations, SLA, helpdesk/PMU, O&M, network security, tender-wise, payment-flow, and exit/transition reports.
Deploy one of each of four named experts within 15 days of LOI, all on the consultant's payroll. They work at BSEDC's Patna premises throughout a 3-year/36-month contract, with travel to other offices as instructed; extension up to 24 months is contemplated.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit online only at https://www.eproc2.bihar.gov.in/. Upload supporting documents only in the Technical Bid and financial documents only in the Financial Bid; cross-placement causes rejection. Upload the BOQ summary in the provided Excel format.
Portal enrolment and a registered Class II or Class III DSC with signing-key usage from a CCA-recognised certifying authority are prerequisites. Digitally sign and upload each required file; all tender pages, annexures, schedules and filled formats must also be signed, with bidder date/stamp where shown.
Only a manually paid EMD bank guarantee is expressly required in original hard copy: submit it to the Managing Director, BSEDC Ltd., BELTRON Bhawan, Shastri Nagar, Patna, Bihar, within the next working day after tender closing. Its issue date must not be later than the bid-submission deadline.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Clause 7.2 requires 75/100, while the conclusion after Clause 7.7 requires 70/100. No corrigendum resolves this. The bidder should assume 75 for bid planning but obtain a written ruling before submission.
Clause 9.5 requires 39 months, but the printed Annexure-VIII states the expiry date will be three months after commencement of services. These cannot both apply. The substantive contract clause's 39 months should govern unless BSEDC amends the form.
Clause 9.5 permits a PBG from a Nationalized/Scheduled Bank in India; Annexure-VIII says only a Scheduled Commercial Bank in India having its office in Bihar will be accepted. Follow the stricter Bihar-office condition pending clarification.
Clause 7.8 measures 36 months from effectiveness, while Clause 9.1 measures three years from agreement signing. The effective date is defined only as when the contract comes into force; the documents do not confirm that it equals signing. Clarify the billing and end-date trigger.
Eligibility expressly prohibits consortium bids, but the conflict-of-interest clause refers to 'consortium partners (if any)'. The specific eligibility rule prevails: bid as a single entity.
The Bid Cover Letter says BSEDC bears no financial liability if the PMU project is closed/abandoned for reasons beyond its control, while Clause 9.20 entitles the bidder on termination to payment for services, work in progress and expenses incurred. Clause 9.20 is the specific contract term, but the bidder is required to sign the conflicting waiver.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether the minimum qualifying technical score is 75 or 70 and issue a corrigendum aligning Clauses 7.2 and 7.7.
Please confirm the required PBG expiry (39 months versus three months after service commencement), whether a claim period is additional, and whether the issuing bank must have an office in Bihar; please replace Annexure-VIII accordingly.
Please state whether the 36-month term, staffing obligation and quarterly billing begin on LOI, agreement signing or the separately defined Effective Date, and identify the first-quarter proration rule.
Please reconcile the no-liability closure waiver in Annexure-II with payment for services, work in progress and expenses under Clause 9.20, and confirm payment for committed payroll during the 30-day notice period.
Please define the exact start/end dates for 'last 10 years' versus 'last 10 financial year', and confirm whether ongoing projects count for the mandatory e-Procurement criterion as they do for scored e-Governance experience.
Please quantify expected tender volume, departments, sites and travel, and confirm that added resources/scope will always use the quoted man-month rates through an approved change request rather than the no-additional-cost provision.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
There is no advance; payment is quarterly only after acceptance of every due monthly and quarterly deliverable. One delayed or disputed report can therefore hold the full quarter's cash flow, with deductions and TDS also applicable.
PMC-caused delay attracts LD of 0.25% of the applicable quarterly payment for each week or part, capped at 5% per deliverable, 10% per quarter and 10% of total contract value overall; LD does not excuse completion.
The 10% PG is tied up through completion and refundable only within six months thereafter. It can be forfeited for any contract breach, failure to commence or failure to deliver after partial execution; the PBG form is payable on first demand and its validity text conflicts with Clause 9.5.
BSEDC may alter scope, deliverables, timelines and manpower. Changes deemed to add no effort/cost must be absorbed free, while additional headcount may be ordered at tendered man-month rates. All four personnel must deploy within 15 days of LOI and replacements within 15 calendar days; repeated replacement may trigger unspecified penalties/material breach.
Either party may terminate on 30 days' notice; BSEDC may also terminate for performance failure and procure at the vendor's risk and expense. Annexure-II's project-closure no-liability waiver conflicts with payment rights for completed/WIP services and expenses.
All deliverables, methods, templates, working papers and derivative rights created under the contract become BSEDC's exclusive property and cannot be reused without approval. The PMC and affiliates cannot take implementation, SI, software, O&M, managed-service or audit-remediation work related to Bihar e-Procurement 2.0 that creates conflict.
Rates are fixed/final through the base contract. The team works at BSEDC Patna throughout; only approved travel/stay outside Patna is reimbursed at actuals, so local travel and ordinary OPE must be priced in. BSEDC may extend up to two years, with extension pricing language differing between the RFP notice and financial-note wording.
Aggregate liability is capped at total contract value and consequential damages are excluded, but the cap does not apply to fraud/wilful misconduct, confidentiality breach, IP infringement, gross-negligence/wilful-misconduct third-party claims, or non-excludable liabilities.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Bihar State Electronics Development Corporation Limited (BSEDC/BELTRON), BSEDC/BELTRON Bhawan, Shastri Nagar, Patna, Bihar 800023. RFP cover telephone: 0612-2281857.
Mr. Vivek Nirala, BELTRON Bhawan, Shastri Nagar, Patna, Bihar; email [email protected].
Managing Director, BSEDC Ltd., BELTRON Bhawan, Shastri Nagar, Patna, Bihar. Phones: 0612-2281242 and 0612-2281857. This address receives supporting/original bank guarantees, including the original EMD BG.
Toll-free 1800 572 6571; email [email protected].