Providing and Laying Interlocking Tile near Devigarh

Publication / digital signature date

NIT digitally signed on 18 Aug 2026 (IST); no separate press publication date is printed beyond the signed NIT.

• Digitally signed by LAKHBIR SINGH on 2026.08.18 11:22:09 IST, Location: Punjab-PB.

Online sale and bid submission deadline

Last date for online sale and submission of bidding document is 28/8/26 at 12.00 pm.

• No corrigendum extends or changes this date.
• If any tender date is a holiday, tenders are received and opened on the next working day (NIT terms cl. 9).

Opening of bidding documents

Opening of bidding documents is 28/8/26 at 2.00 pm at the office of Nagar Panchayat Devigarh.

• Electronic tender forms are opened in the presence of contractors or authorised representatives if they wish (cl. 8).
• Opening of technical/financial bid may be delayed due to technical/internet/administrative issues (cl. 55).

Opening of price bid

Opening of bidding price bid is 28/8/26 at 9.00 pm.

Bid validity

Tender validity is 90 days; no bidder condition on validity period or time limit will be accepted.

• Clause 24: No condition regarding Validity Period and Time Limit will be accepted.

Pre-bid / clarification deadline

No pre-bid meeting date or clarification submission deadline is stated in the tender documents.

• NIT only provides that inadequate bids may draw requests for modifications/clarifications during evaluation (cl. 61), not a pre-bid window.

Completion time limit

Time limit for the interlocking-tile work is 2 months.

Estimated / DNIT cost

Estimated cost for this work is Rs 24,24,527 (BOQ and estimate; NIT table shows 2424527).

• Estimate abstract total amount: 24,24,527.7467; work total cost stated as Twenty Four Lac Twenty Four Thousand Five Hundred Twenty Seven And Paisa Seventy Five Only.
• BOQ percentage schedule total amount without/with taxes: 2424527.
• NIT invites percentage-rate tenders below or at par the DNIT amount (not above).
• Estimate amounts and quantities may differ after vetting (cl. 59).

Earnest money (EMD)

Earnest money for this work is Rs 48,490; MSME/Udyog certificate holders must still deposit EMD or the tender will not be considered.

• Acceptable instrument forms and EMD validity/claim period are not specified in the uploaded NIT/estimate/BOQ.
• False bid-capacity information or works beyond L&C capacity certificate attract cancellation and EMD forfeiture (cl. 2, 3, 7).

Tender document fee

Tender documents are to be purchased online from eproc.punjab.gov.in; no fee amount is printed in the NIT, estimate or BOQ.

• Portal purchase is mandatory for participation, but the rupee fee is not stated in these documents.

Performance / retention security

10% security is deducted from each contractor bill; for works of Rs 10 lakh and above, security is refunded only after third-party final inspection.

• Deduction is stated as per PIDB/PMIDC/Accounts Manual 2017 (cl. 36).
• If financial bid quotes more than 25% saving from estimated cost, after price analysis the bidder must give an additional bank guarantee at 5% of the estimate amount, valid till refund of security (cl. 49 / Pb LG notification 02-08-2018 cl. 6.2).
• Defect liability continues up to one year from completion irrespective of security release (cl. 21).

Payment terms and taxes

Running payments are advances subject to sample/QC success; final payment only after technical/financial approval and audit; GST/IT and other levies are deducted from bills.

• Payments for work done are subject to quality/quantity sample approvals from Govt./Engineering Colleges/NABL labs or designated agency (cl. 6).
• Payments after successful sample results from site (cl. 42).
• Running payments treated as advances; excess recovered from final bill (cl. 37/41).
• Final payment after technical and financial approval (cl. 44) and after technical and financial audit (cl. 46).
• GST, Income Tax and other levies deducted as per rules (cl. 15); any other tax imposed by Govt. borne by agency (cl. 38).
• Payment as per estimate rates uploaded on website for percentage CSR items and specified INR rates for NS items (cl. 22).
• FOC items if quoted adjusted first or proportionally as desired by Engineer-in-Charge / Executive Officer (cl. 13, 43).
• Extra non-NIT items paid after overall less/above on CSR items and NS rates approved by Engineer-in-Charge (cl. 57).

Who may bid / enlistment

Open to L&C Societies enlisted with PWD (B&R) under Pb. Govt. Notification 76/52/79-C-1(5)4342 dated 02.10.2014, and eligible contractors enlisted in PUDA/Central/State Govt. Departments/PSUs/Local Government for the appropriate class and category.

• Quoted tender must be as per approved class of the individual contractor, otherwise invalid (cl. 18).
• Preference to co-operative L&C societies enlisted from their principal department as per Govt. instructions (cl. 34).

Bid capacity / capacity certificate

Bidder must furnish undertaking of available bid capacity; L&C societies must furnish capacity certificate; works beyond capacity cancel the tender and forfeit EMD.

• Bid capacity undertaking: sum total of works being bid must not exceed bid capacity after deducting value of all works in hand in all departments (cl. 2).
• False or mis-representative information: tender cancellation including EMD forfeiture (cl. 2–3).

Registrations and statutory numbers

Upload PAN, GST, ESI and EPF numbers/documents; GST registration mandatory for works more than Rs 5 lakh; latest EPF & ESI challans required.

• Also upload Nakal Mata, Capacity Enlistment record and capacity certificate etc. if applicable (cl. 11).
• MSME/Udyog does not waive EMD (cl. 63).

Non-blacklist / debarment

Self-attested non-blacklist affidavit from any government organization is required; attested non-blacklist affidavit must be uploaded after the tender publish date.

Equipment / QC capability and service centre

Contractor must have own core-cutter and site QC laboratory; NIT also requires a full-fledged service centre in the bidder's own name within Punjab within 120 km of MC Office Devigarh.

• Outside lab testing cost borne by contractor if department so directs (cl. 28, 33).
• Service-centre clause (cl. 62) appears as a general NIT condition; no JV/consortium rules are stated.

Portal registration and DSC

Bidders must be registered on eproc.punjab.gov.in with user ID/password; Class-3 digital signature is mandatory.

Turnover / net worth / past-work quantum

No minimum average turnover, net worth, or specific past-work value/quantity thresholds are stated beyond enlistment class, bid capacity and document uploads.

Work title and location

Providing and laying interlocking tile near Bhambuan main road, Sua Pully, MRF Shed (STP), Devigarh under Nagar Panchayat Devigarh, Distt. Patiala.

• NIT reference: EPROC.NP DEVIGARH/2026-27/04; work listed as Sr. No. 2.
• Estimate work no.: LG/NP DVGH/25-26/OriginalWork/0032.
• NIT also lists a separate work (Sr.1 room & toilet at MRF shed); the BOQ attached to this package is only for the interlocking-tile work.

Principal deliverables and quantities

Civil road/paving works over about 500 m length and 4.11 m width: earthwork, subgrade compaction, toe-wall brickwork, CC base, M-35 60 mm interlocking pavers, and related sand/gattka extras.

• Earthwork in foundation trenches: 46.45152 cum.
• Compacting original ground below road crust (to 500 mm below crust / MORT&H cl. 305): 312.36000 cum (500 x 4.11 x 0.152 m).
• First-class burnt brick work 1:4 in foundation/plinth (toe wall Ghagar side): 25.99200 cum.
• CC 1:8:16 with 40 mm stone aggregate under tile and brick work: 205.50000 cum.
• CC 1:2:4 for locking and brick work: 34.27600 cum.
• 60 mm thick factory-made CC interlocking paver blocks M-35, IS 15658(2006), ordinary grey, over 40 mm coarse sand bed: 1,826.50000 sqm (gross 500 x 4.11 less brickwork).
• Extra c/o gattka 1:8:16: 205.50000 cum; extra c/o sand: 118.17150 cum.
• Work total cost Rs 24,24,527.75 (rounded).

Standards, materials and method constraints

Only ISI-marked interlocking tiles; pavers per IS 15658; cement JP/Ambuja/ACC; steel Tata/Sali/Jindal or ISO-approved; execution per estimate, MW4, Punjab PWD/MORTH specs and EIC LG paver letter 03-04-2013.

• Manufacturer certificate required that interlocking paver blocks for the allotted work were supplied by him and grade is per IS 15658 (cl. 51).
• Paver laying instructions as per Engineer-in-Chief Local Govt. Punjab letter No. E.I.C/13/389-403 dated 3-04-2013 (cl. 31).
• DNIT and form MW4 form part of agreement (cl. 16).
• Informatory board compulsory on site with work name, estimated cost, specifications, time limit, contractor and field engineer contacts (cl. 52).
• A.C.C slips / CSR amendments issued from time to time apply (cl. 73).

Timeline and exclusions / boundaries

Completion time limit is 2 months; paver item is specified for non-traffic areas and streets less than 3.05 m width and not over footpaths; quantities/amounts may change after vetting.

• Traffic diversion, barricading, warning lamps and safety measures are contractor's cost with nothing extra payable (cl. 35, 47, 50, 58).
• Work order only after necessary Govt./higher-authority approvals (cl. 32, 72).
• If complaint of work in unauthorised colony, work order only after CTP(LG) Chandigarh advice (cl. 64).

Submission mode and portal

Fully electronic submission on www.eproc.punjab.gov.in after online purchase; Class-3 DSC mandatory; no physical hard-copy submission deadline is stated.

• Bidders access, fill and submit completed tender documents into Electronic Tender on the website itself and attach scanned copies of required papers (cl. 11).
• Registration on eproc.punjab.gov.in with user ID and password required.
• BOQ template must not be modified/replaced; upload after filling relevant columns only, else liable to rejection.

Bid structure and opening

Electronic forms open at Nagar Panchayat Devigarh office on prescribed date/time; separate schedule lines exist for opening of bidding documents and later price bid.

• Opening of bidding documents 28/8/26 2.00 pm; price bid 28/8/26 9.00 pm.
• Contractors/authorised representatives may attend opening (cl. 8).

Signing / attestation rules

Non-blacklist affidavit must be self-attested (cl. 40) and an attested non-blacklist affidavit dated after tender publish must be uploaded (cl. 71); other papers are uploaded as scanned copies.

• No separate notarisation proforma pack is printed in the tender set.

No corrigendum / addendum in the document set

The downloaded tender folder contains only the NIT, estimate and BOQ; no corrigendum or addendum file is present, so original NIT dates, amounts and conditions apply as printed.

• NIT states any corrigendum regarding estimate amount, design or specifications will be issued only through the online portal (cl. 39) — none is included here.
• Final applicable snapshot: submission 28/8/26 12.00 pm; document opening 28/8/26 2.00 pm; price bid 28/8/26 9.00 pm; validity 90 days; est. cost Rs 24,24,527; EMD Rs 48,490; time limit 2 months.

Tender inviting authority name mismatch (BOQ vs NIT)

BOQ header names 'MC SANAUR' as Tender Inviting Authority, while NIT and estimate are of Nagar Panchayat Devigarh / Department of Local Government for Devigarh work.

• NIT and estimate clearly relate to Nagar Panchayat Devigarh and the Devigarh interlocking work; BOQ work name matches Devigarh but authority line appears to be an unedited template leftover.
• Bidder should treat NIT/authority of Nagar Panchayat Devigarh as the inviting body and seek portal clarification if BOQ validation depends on authority field.

NIT cost column labelled 'lakh' but values are full rupees

Work table header says 'Est. Cost in lakh' but the interlocking work value is printed as 2424527, which matches the estimate/BOQ rupee total (~Rs 24.25 lakh), not 24.24527 lakh units inconsistently scaled.

• Estimate/BOQ confirm Rs 24,24,527 as the monetary DNIT amount to use for bidding.

Estimate work-year code vs NIT year

Estimate footer uses Work No LG/NP DVGH/25-26/OriginalWork/0032 while NIT is numbered EPROC.NP DEVIGARH/2026-27/04.

• Same work title and matching cost indicate the estimate belongs to this NIT package despite the 25-26 vs 2026-27 coding difference.

Single NIT covers two works; this BOQ is only one work

NIT invites bids for two works (room/toilet Rs 9,54,088 and interlocking Rs 24,24,527), but the attached BOQ is only for the interlocking-tile work.

• Bidders should confirm on the portal whether each work is a separate tender ID/package (this package's BOQ/title is interlocking only).

Confirm package scope vs two-work NIT

Please confirm whether this e-tender/BOQ is only for interlocking-tile work (Sr.2) or whether room & toilet (Sr.1) must also be bid under the same submission.

• Impacts EMD, bid capacity and pricing package structure.

BOQ inviting authority shows MC SANAUR

Please confirm the correct tender inviting authority and whether the BOQ file with 'MC SANAUR' is the valid price schedule for NP Devigarh.

• Wrong authority line can create portal/evaluation risk if treated as a different ULB's template.

EMD instrument and tender-fee amount

Please specify acceptable EMD instruments/validity and the exact online tender document fee payable on eproc.punjab.gov.in, which are not quantified in the NIT text.

• Only EMD amount Rs 48,490 and online purchase instruction are stated.

Applicability of 120 km service-centre clause

Please clarify whether cl. 62 full-fledged service centre within 120 km of MC Office Devigarh is a pass/fail eligibility condition for this civil interlocking work or residual boilerplate.

• If enforced, many enlisted civil contractors without a named local service centre could be rejected.

Post-vetting quantity/amount change and work-order contingency

Please confirm how bidders will be protected if estimate amounts/quantities change after vetting (cl. 59) and if work order is delayed or denied pending Govt./CTP(LG) approvals (cl. 32, 64, 72).

• Material to bid/no-bid and cash-flow risk because award is not automatic on L1.

Paver specification vs road width

Estimate item CSR 14.137 is for non-traffic areas and streets < 3.05 m width (not footpaths), while the measurement uses 4.11 m width over 500 m — please confirm the correct paver grade/specification for this carriageway width.

• Using a non-traffic M-35 item on a 4.11 m wide road stretch may create quality/claim disputes.

Tight 2-month completion on ~1,827 sqm paving

Time limit is only 2 months for earthwork, subgrade, brick toe wall, CC base and 1,826.5 sqm M-35 pavers; no bidder condition on time limit is accepted.

• Traffic management, barricading and safety are at contractor cost with no extra payment.

Heavy retention and delayed final payment

10% security deduction from every bill; security refund only after third-party inspection for works ≥ Rs 10 lakh; final payment after technical/financial approval and audit plus successful samples.

• Running bills are advances and excesses recoverable from final bill.
• Bids more than 25% below estimate can trigger additional 5% BG until security refund.

One-year defect liability and long quality accountability

Contractor bears repair cost for damage within one year of completion and remains accountable for quality/quantity defects for one year irrespective of security release; further responsibility 'till the life span of work' under Punjab Municipal account manual if faults found.

• Successful bidder is 100% responsible for quality and quantity (cl. 45).
• Substandard materials rejected and not payable (cl. 20).
• Audit/EPF/ESB/third-party recoveries deductible from bills (cl. 48).

One-sided cancellation and award contingencies

Authority may reject any/all tenders, change eligibility, split award, cancel work during disputes without assigning reason, and issue work order only after higher-authority approval; unbalanced tenders can be rejected.

• Allotment also depends on priority fixed by EO/President and fund availability (cl. 26).
• Unauthorised-colony complaint routes work order through CTP(LG) CHD (cl. 64).

Estimate may change after vetting; percentage-only pricing

Amounts/quantities may differ after vetting; bids are percentage below/at par DNIT only, so post-vetting changes and extra items can shift commercial outcome.

• Extra non-NIT items paid on overall less/above on CSR and NS rates approved by Engineer-in-Charge (cl. 57).
• FOC items adjusted first or proportionally at EO/EIC discretion.

Arbitration deposit and accident liability

Party invoking arbitration must furnish 10% deposit-at-call of claimed amount; unsuccessful portion may be forfeited. All workmen accident/compensation liability is on contractor.

• Arbitrator: ADC(UD) Patiala; decision final and binding (cl. 17).
• Labour has no employment relation with MC Devigarh (cl. 29); contractor must arrange insurance and PPE (cl. 30).

Specification mismatch risk on paver item

BOQ/estimate uses non-traffic street paver item (<3.05 m) while measured width is 4.11 m, creating quality and durability risk if traffic loading exceeds the item intent.

Inviting authority

Nagar Panchayat Devigarh, Distt. Patiala — Notice Inviting E-Tenders signed by President and Executive Officer.

• President named in signature block as Balwantrajan (as printed).
• Electronic tender opening venue: office of Nagar Panchayat Devigarh.
• Estimate/documents can be seen in office/online on any working day (cl. 53).
• No postal address, phone number or email ID is printed in the NIT/estimate/BOQ.
• Arbitration authority named: ADC(UD) Patiala (cl. 17).
• BOQ incorrectly lists Tender Inviting Authority as MC SANAUR — see contradictions.

E-procurement portal

Tender access, purchase and submission via eproc.punjab.gov.in / www.eproc.punjab.gov.in.

• No separate physical submission address or hard-copy deadline is stated in the documents.