Redundant Server NAS Domain IT Infrastructure

Bid publication / document date

Bid document dated 23-07-2026 (GEM/2026/B/7812839).

• No separate publication-date field beyond the bid document date is printed.

Bid submission deadline

Bid End Date/Time: 13-08-2026 16:00:00.

• Auto-extension may apply if fewer than 3 bids: extend by 3 days, up to 3 times.
• No corrigendum in the tender pack alters this date.

Bid opening

Bid Opening Date/Time: 13-08-2026 16:30:00.

Bid offer validity

Bid Offer Validity is 120 days from the bid end date.

• Buyer-uploaded GCOC/ITB states bid validity is as mentioned in the Schedule of Tender.

Pre-bid / clarification timeline

No pre-bid meeting or pre-bid query deadline is stated; technical clarifications during evaluation are allowed 2 days.

• Queries are to be raised with the listed IREL OSCOM contacts / GeM representation window, not via a dated pre-bid event.

Delivery / completion period

Entire work: 90 days from order acceptance; BOQ delivery period for all items is 90 days.

• Acceptance date = date of signing letter of acceptance, or 15 days from dispatch of order, whichever is earlier; if site clearance applies, work starts from site-clearance certificate date.
• SCOC also states contract remains valid 90 days from commencement and work shall commence within 7 days of work order.

Estimated bid value

Estimated Bid Value is INR 53,10,000.

• Declared for guidance on EMD and eligibility (turnover/experience), not as a ceiling on quoted price.

EMD / bid security

EMD amount INR 90,000; Advisory Bank State Bank of India; payable/favour IREL / beneficiary GM (F&A), IREL (India) Limited, OSCOM.

• Acceptable forms (ATC): account payee demand draft, banker’s cheque, Bank Guarantee from any scheduled commercial bank, or online payment (submit UTR); bid also allows surety bond.
• EMD exemption as per GeM GTC clause 4.xiii(m); under MSE category only manufacturers (goods) / service providers (services) — traders excluded; upload valid supporting documents with bid.
• Bank details for remittance: Account Name IREL (India) Limited; SBI Matikhalo Branch, IRE Ltd Campus; A/c 10546942016; IFSC SBIN0006086; MICR 761002521.
• Communicate UTR No., e-tender No. and remitter name to [email protected].

Tender document fee

No tender/bid participation fee is provided; GeM disclaimer treats seeking tender fee as making the bid null & void.

Performance security / SD / ePBG

ePBG/SD at 5% of order/contract value (excluding GST/taxes); ePBG duration 17 months; SD within 14 days of order (or site commencement, whichever earlier).

• Bid ePBG Detail: 5.00%, duration 17 months, Advisory Bank SBI.
• ATC/SCOC SD forms: DD / Bankers Cheque / RTGS or irrevocable BG from SBI (incl. subsidiaries), Nationalized Bank or schedule ‘A’ Commercial Bank approved by RBI; Co-operative bank BGs not accepted; no interest; refund after warranty/guarantee on EIC clearance.
• If EMD was DD/Bankers Cheque it may be adjusted toward SD; if EMD was BG, fresh SD BG required.
• Delay in SD remittance beyond 14 days attracts penalty @ 10% per annum.
• GeM GTC separately requires Performance Security within 15 days of GeM contract award and holds payments until verification — see contradictions.
• SCOC also retains max 10% of final bill as retention/performance guarantee (inclusive of SD already remitted); retention released after guarantee period or against BG of equivalent amount.

Payment terms

Staged payment per SCOC 4.0 (no advance): 65% after full material supply, 25% after entire work completion, up to 10% retention till guarantee end; pay within 30 days of EIC-certified bills.

• ATC VI) expressly points payment terms to SCOC clause 4.0.
• Bid header also states payment within 30 days of CRAC and online bills (superseding GeM GTC 10-day timeline).
• Final/RA bill to be submitted within max 40 days after successful execution with measurements, material reconciliation, labour/PF clearances etc., or claim may not be considered.
• TReDS is preferred payment mode for MSME sellers; IREL is onboard RXIL.
• ITC on GST available to buyer: 100%.

Similar-work experience (technical competency)

In last 7 years ending bid opening date: 1 similar work ≥ Rs 36.00 Lakh OR 2 each ≥ Rs 22.50 Lakh OR 3 each ≥ Rs 18.00 Lakh.

• Similar work = Supply, Installation & Commissioning of Server System.
• Acceptable clients: CPSUs / Central Govt. / State Govt. / Semi-Govt. / Autonomous bodies or private organizations.
• Evidence: WO/Contract plus Completion Certificate / Tax Invoice / Performance Certificate.
• For MSE & Start-up bidders, past experience value criteria are relaxed, but they must still show successful similar supplies of any value or offer is not evaluated.

Financial turnover

Minimum average annual turnover Rs 14 Lakh over last 3 years ending 31st March of previous financial year.

• Evidence: certified audited balance sheets, or CA/Cost Accountant turnover certificate, or P&L for relevant periods.
• If bidder constitution < 3 years old, average turnover of completed financial years after constitution is taken.
• Complete MSE and Startup relaxation for bidder turnover is Yes; upload supporting exemption documents.

OEM / authorized channel and Make-in-India status

Bidder must be OEM or Authorized Distributor/Service Provider with OEM authorization; only Class-I/Class-II local suppliers may participate.

• MAF must give OEM/Original Service Provider name, designation, address, e-mail and phone.
• Minimum local content: 50% Class 1 / 20% Class 2; non-local suppliers not eligible (eligible MSEs still allowed to participate per MII text).
• OEM local-content certificate with value-addition locations required to claim MII preference.

MSE / MII purchase preference (evaluation, not PQ bar)

MII preference Yes (L1+20%, up to 50% quantity); MSE preference Yes (L1+15%, 25% quantity) for MSE OEM/service provider with valid Udyam.

• Traders/resellers are excluded from MSE purchase preference.
• Upload MSE document again in PPP/MII purchase preference part on GeM while bidding.
• Evaluation method: Total value wise evaluation; Bid splitting not applied; Bid to RA enabled: No.

Debarment / default / land-border / related-party bars

Offers from vendors defaulted to IREL OSCOM in last one year will not be considered; land-border bidders need Competent Authority registration; related-party collusive bids liable to rejection; GCOC blacklisting minimum one year.

• False land-border declaration is ground for immediate contract termination and legal action (GeM GTC cl. 26).
• GCOC also blacklists for bid change/withdrawal during validity and listed malpractices.

What is being procured (turnkey)

Turnkey design, detailed engineering, supply, installation, configuration, testing and commissioning of highly available redundant server / NAS / domain IT infrastructure for IREL OSCOM.

• Two enterprise-grade rack servers in Master–Slave (Primary–Secondary) architecture with licensed OS; NAS; licensed (lifetime) data-backup push application; centralized Active Directory domain.
• Also: 10 GbE switches, 27U racks, 5 kVA UPS with batteries, server-room interior works, and table with chairs.
• Deliverables include detailed engineering/O&M documentation, training to department service engineers, and minimum 3-day performance testing after commissioning.
• Contractor must supply required accessories/consumables other than BOQ free of cost to complete the entire work.
• IREL scope: power supply at single point only.

Quantities and key BOQ lines

Total quantity 13 line-units across 8 BOQ items (servers 2, NAS 2, backup SW 1, 10GbE switch 2, 27U rack 2, 5kVA UPS 2, interior 1 set, table+chair 1 set).

• Interior package includes PVC false ceiling (~20 m2), wall paneling, electrical wiring, fans/AC items as specified, etc.
• Table specification quantity 2 Nos. and chair quantity 2 Nos. within the table-with-chair set.
• ATC notes quantity may increase/decrease as per actual requirement.
• Consignee: Ashutosh Pandey / [email protected] at IREL (India) Limited, PO Matikhalo, Chatrapur, Ganjam Dist., PIN 761045.

Key technical standards / makes

Minimum enterprise server/NAS/network/UPS specs with named acceptable makes for major hardware; 1-year product warranty baseline.

• Servers: 2U dual-socket, 2× Intel Xeon Silver 4410Y or better, 64 GB DDR5, 1×960GB NVMe + 4×8TB SAS, dual 10GbE, redundant PSU; licensed Microsoft Windows Server (latest); Make Dell / HP / Siemens; Monitor LED 27 inch.
• NAS: 64 TB installed (8×8 TB), makes Synology / Asustor / Buffalo / Netgear / Dell / HP.
• Backup software makes: Commvault / Veeam / Cohesity / Rubrik (lifetime license as per scope).
• UPS 5 kVA true online double conversion with 10×12V 65Ah SMF batteries; makes Vertive, Fuji, APC.
• Rack 27U makes: Netrack / Rittal / Schneider Electric / Valrack.
• Contract warranty in bid ATC: 1 year from final acceptance or after I&C/testing at consignee; OEM warranty certificates at delivery; service group in India required.

Site working constraints

Normal work 09:00–17:00 on working days; extra time only with prior EIC approval and not beyond 18:00; gate pass required 3 days in advance.

• All carriage, loading/unloading, safe custody and watch & ward of contractor materials are contractor’s responsibility.
• Safety, workmen insurance (WCI/ELI/TPL/ALI as applicable), ESI/PF and labour-code compliance apply.

Submission mode and packet structure

Online two-packet bid on GeM; documents listed under Document required from seller and ATC must be uploaded with the bid.

• Type of Bid: Two Packet Bid.
• GeM disclaimer treats mandating physical-form documents as a pre-requisite to qualify bidders as making the bid null & void — submit electronically on GeM.
• Documents uploaded as clarification/representation may be displayed to other bidders after login.
• Time allowed for technical clarifications during evaluation: 2 Days.
• Buyer Additional ATC file (GCOC/ITB) is part of the bid package and must be read with SCOC/specs.

Signing / attestation mechanics

Scope of work and technical specifications must be uploaded duly signed & sealed; data sheets/literature must match offered make/model.

• No separate notarisation proforma is prescribed in the pack for bid forms.
• While invoicing on GeM after award, seller must upload scanned GST invoice and GST-portal payment screenshot.

No corrigendum / addendum in the document pack

The downloaded tender set contains no corrigendum or addendum file; original bid dates and conditions stand as printed.

• GCOC Cl. 3.0 warns IREL may issue corrigenda on the portal and bidders must download them themselves — none is present in this workspace pack.
• Finally applicable key values therefore remain: Bid end 13-08-2026 16:00; opening 13-08-2026 16:30; validity 120 days; EMD Rs 90,000; estimated value Rs 53,10,000; completion 90 days.

Payment structure: GeM CRAC timeline vs SCOC staged payments

Bid Payment Timelines say 100% within 30 days of CRAC, while SCOC 4.0 mandates 65%/25%/10% retention and no advance; ATC directs payment as per SCOC 4.0.

• For bid pricing and cash-flow, treat SCOC staged payment + 10% retention as the buyer-specific regime, while CRAC/online billing remains the GeM process wrapper.
• Also note SCOC forbids partial payment, which sits awkwardly with the 65% supply milestone — clarify with buyer (see pre-bid queries).

Performance security timeline: 14 days (ATC/SCOC) vs 15 days (GeM GTC)

Buyer ATC/SCOC require SD within 14 days of order (or site start), while GeM GTC requires Performance Security within 15 days of GeM award and blocks payment until verification.

• Practically meet the stricter 14-day buyer timeline and ensure the instrument also satisfies GeM ePBG upload/verification.

Arbitration: Bid says No; GCOC provides full arbitration clause

Bid Details list Arbitration Clause: No and Mediation Clause: No, but buyer-uploaded GCOC Cl. 26 sets amicable negotiation then arbitration with seat at Chatrapur, Ganjam, Odisha.

• SCOC states that where GCOC is repugnant, SCOC prevails — but SCOC itself does not restate dispute resolution; the GeM bid header conflict remains unresolved on the face of the documents.
• Bid also says the bid is governed by GeM GTC, which has its own dispute framework.

Warranty start/end trigger differs across bid ATC, specs and GCOC

Bid ATC: 1 year from final acceptance or after I&C/testing; most specs say 1 Year Warranty; GCOC Guarantee is 12 months from first commercial operation or 15 months from last shipment, whichever first expires.

• ePBG duration of 17 months is longer than a plain 12-month warranty, implying cover through warranty plus buffer — confirm exact SD/ePBG release event with EIC.
• SCOC retention is held till guarantee period end or BG in lieu.

Brand/make shortlists vs GeM disclaimer on brand mandating

Technical specs shortlist specific makes (e.g. Dell/HP/Siemens servers; named NAS/UPS/rack OEMs), while GeM disclaimer says mandating specific Brand/Make/Model/Manufacturer/Dealer (except PAC/single bid) can render bid & contract null & void.

• Bidders should confirm whether equivalent-or-better makes are acceptable or the shortlist is mandatory before finalising commercial strategy.

Confirm governing payment milestone schedule

Please confirm whether SCOC 4.0 (65% after full supply / 25% after completion / 10% retention, and ‘no partial payment’) overrides the bid’s CRAC 30-day payment timeline for cash-flow and GeM invoicing.

• If 65% is payable only after entire BOQ material receipt, clarify whether partial consignments can be billed at all on GeM.

SD/ePBG instrument, timeline and interaction with 10% retention

Please confirm single acceptable security workflow: 5% SD/ePBG within 14 or 15 days, whether GeM ePBG portal upload is mandatory in addition to IREL SD, and how the 10% retention (inclusive of SD) operates with a 17-month ePBG.

• Ask whether SD is released only after warranty and whether retention BG can replace both cash retention and ePBG.

Are listed makes mandatory or indicative minimum?

Confirm whether server/NAS/UPS/rack/backup-software make lists are mandatory approved brands or ‘or equivalent’ is allowed, given GeM’s brand-mandating disclaimer.

• Also clarify ‘Siemens’ as an accepted enterprise server OEM and whether mixed-OEM architecture is acceptable for master/slave pair.

Scope of free-of-cost non-BOQ accessories and site readiness

Please define boundaries of ‘accessories and consumables other than BOQ … free of cost’, and confirm present server-room readiness, civil/electrical interfaces, downtime windows and site-clearance start trigger for the 90-day clock.

• Material to pricing of cabling, PDUs, software CALs, migration from legacy systems, data transfer and AD cutover risk.

Dispute resolution regime applicable to this GeM bid

Please confirm whether Arbitration Clause ‘No’ in bid details nullifies GCOC Cl. 26 arbitration at Chatrapur, or which forum governs post-award disputes.

Liquidated damages and delay sanctions

LD @ 0.5% of contract value of delayed quantity per week (or part), capped at 5% normally and 10% for inordinate delay (>25% of completion period); plus risk-purchase and blacklisting exposure.

• 90-day turnkey SITC including interior works at a DAE/IREL plant with 09:00–17:00 working window is execution-tight.
• GCOC also allows hire of substitutes and cancellation/risk purchase for delay.

Cash-flow: no advance, staged pay and double security drag

No advance; 10% retention through guarantee period on top of 5% SD/ePBG for 17 months; final bill must be filed within 40 days or claim may lapse.

• SD delay penalty 10% p.a.; payments on GeM also contingent on performance-security verification under GTC.

Open-ended free supply and quantity variation

Contractor must supply non-BOQ accessories/consumables free of cost to complete the system; ATC allows quantity increase/decrease as per actual requirement.

• Rates are firm through contract including extensions (SCOC 2.0), limiting relief for scope creep.

Site / statutory / default risks at IREL OSCOM

Gate-pass regime, safety code, compulsory workmen insurances, labour-code compliance, and one-year default bar specific to IREL OSCOM.

• Buyer may terminate for broad default events listed in Generic clause 4 (inability to deliver, misrepresentation, insolvency, etc.).
• GCOC blacklisting for failure, bid withdrawal/change during validity, or malpractice — minimum one year.
• Land-border non-compliance is immediate termination risk.

Technical compliance / brand-lock rejection risk

Datasheet mismatch is liable for rejection; restricted makes and Windows/AD/backup stack must integrate and pass 3-day performance test.

• Seller must maintain India-based installation/commissioning/training/troubleshooting/maintenance capability and nearby service centres.

Inviting authority / organisation

IREL (India) Limited, OSCOM Unit (Department of Atomic Energy / PMO); Office Ho on bid header; site/consignee at Matikhalo, Chatrapur, Ganjam, Odisha 761045.

• Bid Number GEM/2026/B/7812839; File No: 34-E-6606 (CAPEX 26-27).
• HOD grievance email: [email protected]; Buyer email: [email protected].
• No separate physical bid-submission address is prescribed (GeM online submission).

Engineer-in-Charge / technical contact

Shri C B Singh / Chandra Bhusan Singh, SM-Tech (Instrumentation) — EIC; [email protected]; +91 8075060529.

• For technical specification / scope of work related queries.

Stores / consignment contact

Shri Satyendra Saw, DM-T (Stores) — [email protected] / [email protected]; +91 9039665542.

• Consignee/Reporting Officer named on bid item pages: Ashutosh Pandey (same Matikhalo address).

Purchase / tender process contacts

Smt. Sweta Sinha, Manager-T (Purchase) — [email protected] / [email protected]; +91 7978132875. Shri P Madhu Mohan Babu, DGM-T (Commercial/Purchase) & I/c Stores — [email protected]; +91 9969077484.

• EMD UTR intimation also to [email protected] per GCOC.

Payment / refund contact

Shri J. Nayak, DGM (F&A) — [email protected] / [email protected]; +91 9220310513. EMD/SD beneficiary GM (F&A).

• TReDS/RXIL nodal: IREL Nodal Officer Mr. K.V Ramakrishna, +91 8104997177, [email protected] (GCOC DPE/TReDS section).