Rejuvenation of Yadavindra Garden

Online bid submission deadline

NIT states last date & time of online tender submission as 11.09.2026 till 5.00 PM; no corrigendum amends this date.

• Hard-copy originals of EMD, tender document cost, e-tender processing fee, unconditional acceptance letter and other NIT documents are also stated for 11.09.2026.
• Corrigendum 1 sets Pre-Bid Conference / pre-bid queries last date as 29.09.2026 (after this NIT submission date) — see contradictions / pre-bid queries.
• Documents opened at 11.30 AM on the same day as hard-copy submission (ITT 6.0).

Technical bid opening

Date & Time of Opening of Technical Tender: 05.10.2026 at 02.00 PM.

• Date & Time of Opening of Financial Tender: As per schedule (to be informed).

Pre-bid / clarification timeline (after Corrigendum 1)

Corrigendum 1 fixes Pre-Bid Conference and last date for pre-bid queries as 29.09.2026 up to 5:00 PM by email only; meeting at HTC SCO 17-18-19, Sector 17B, Chandigarh, 2nd Floor conference room at 11.00 AM.

• Original NIT schedule stated Pre-Tender Meeting & Venue: Not required.
• ITT 20.0 also allows queries through E-mail/writing within 7 days from uploading of Tender; Corrigendum 1 supersedes for the pre-bid date/place and query channel.
• Query email in corrigendum: [email protected] (differs from NIT query email [email protected] — see contradictions).

Bid / offer validity

Offer validity is conflicting in the documents: NIT schedule states 180 Days; ITT 8.0 and Memorandum Annexure-I state 120 days from opening of financial tender.

• Corrigendum 1 says Bid Validity (As per the RFP) without choosing a figure.
• ITT 8.0: tender remains open for acceptance for 120 (One Hundred Twenty days) from the date of opening of financial tender; withdrawal/modification before that attracts EMD forfeiture.
• EMD instrument validity is separately stated as minimum 180 days from original last day of submission (ITT 4.0).

Completion, start, DLP and O&M durations

Construction period 18 months; Defect Liability Period 36 months (3 years); O&M of fountain system & STP for 5 years.

• Annexure-I: Time allowed for starting the work reckoned from 15 days after LOA.
• ITT 14.0 alternatively: date of start is later of (i) encumbrance-free site handover, (ii) 30th day after LOA, (iii) statutory drawing approvals.
• CC 15.1: time reckoned from the 10th day from LOA; Annexure-II also ties commencement to within 10 days of LOA for EMD forfeiture risk.
• Agreement to be signed within 45 days of LOA (CC 76.0).
• Publication/upload date is not expressly printed in the NIT schedule table.

Estimated project cost

Estimated Cost excluding GST: Rs. 53,08,13,000/- for works; O&M estimated Rs. 2,37,95,000/- (excluding GST) for Water fountains and STP for 5 years.

• Financial evaluation on total quoted price = project cost + O&M Cost; L1 among technically qualified bidders.
• Total Cost of O&M for five years cannot be less than 4.48% of the project cost.
• Bidder must quote O&M separately for Fountain and STP with cost breakdown.

Earnest Money Deposit (EMD)

EMD amount is stated as Rs.1,10,92,160/- in the NIT table and Rs.1,10,92,000/- in Annexure-I; acceptable as DD/Pay Order/Banker’s Cheque/online payment or Bank Guarantee in prescribed format; minimum BG validity 180 days from original last day of submission (NIT also says BG validity minimum upto 90 days after completion).

• Beneficiary for BG prep: Chief Engineer, HTC, Chandigarh; A/C No. 309302010012656; IFSC UBIN0530930; bank details on p.7.
• EMD scanned & uploaded; original to be deposited in office of HTC; bid non-responsive if EMD not received in physical form.
• EMD of unsuccessful bidders returned within 15 days after opening of Financial Bid; successful bidder’s EMD discharged within 07 days after acceptable performance guarantee; no interest.
• Forfeiture triggers include withdrawal after opening during validity, unilateral revision, non-acceptance of LOI/LOA, failure to sign agreement within 45 days of LOA / furnish PG / commence work.
• BG for EMD must be strictly in GCC prescribed format else bid liable for rejection.

Tender document fee and e-tender processing fee

NIT states non-refundable cost of Tender document Rs. 59000/- and e-Tender processing fee Rs. 1180/-; ITT 5.0 instead states Cost of Tender Document–Rs. 3000/-+ GST and Rs. 1180/- Processing Fees paid online.

• Payments in DD/Pay Order/Banker’s Cheque of any Scheduled Bank, scanned and uploaded (ITT 5.0); processing fee also via e-payment transaction details (doc list).
• If tenderer found ineligible or hard-copy vs upload discrepancy, cost of tender document and processing fee shall not be refunded (ITT 16.0/17.0).

Performance guarantee and security deposit

Performance Guarantee: 5% of contract value within 30 days of LOA, as 3 irrevocable PBGs/FDRs each of 1% (total 5%) from Nationalized/Commercial scheduled bank; initially valid to stipulated completion + 60 days.

• Annexure-I: Security Deposit/Retention Money — No retention money will be kept, however Performance security is retained as the SD.
• CC 3.0 nevertheless provides for 5% retention from each RA/final bill (replaceable by BG/FDR above thresholds), creating an internal conflict — see contradictions.
• Failure to submit PG in time: LOA stands withdrawn and EMD forfeited (CC 2.5).
• Mobilization Advance: No / Not Applicable (Annexure-I).

Payment terms

Interim stage payments per SCC Schedule of Payment; Engineer broadly determines amount and recommends release of 75% within 7 days of Stage Payment Statement; Employer pays that part within further 7 days; balance against IPC within 28 days of statement submission; Final Payment Certificate payment within 60 days of FPC.

• Contractor submits Stage Payment Statement by 7th of each month for previous month work.
• SCC payment schedule weightages include: Submission/approval of data/drawings/designs 2%; New Proposed Buildings 3%; Renovation of Buildings 1%; Site Development 21%; Heritage Conservative Works 23%; Electromechanical works 20%; Water Supply & Waste Water Services 30% (with sub-stage %s).
• No escalation for entire contract period and any extended period (CC 5.0 / Annexure-I).
• Estimated costs are excluding GST; rates include applicable taxes/royalty as per tax clauses.
• Haryana Finance Department negotiation policy orders dated 05/06/2025 and 26/05/2023 apply and form part of tender.

Similar work experience (last 7 years)

Govt./Semi-Govt./PSU similar works in last 7 years ending previous day of last date of tender submission: 3 works ≥30% OR 2 works ≥40% OR 1 work ≥60% of estimated project cost; substantially completed (≥70% of contract price, client-certified, continuing) accepted.

• Similar Work: development/upgradation/enhancement of public spaces, parks, recreational areas, or water body–related development works/civil infrastructure for Central/State Govt. or PSU.
• Proof: Work Order + Completion/Substantial Completion Certificate by officer not less than Executive Engineer.
• Past JV experience gets full weightage to the bidder.
• Executed values brought to current costing level at simple 7% per annum from completion date to previous day of last bid submission.
• Evaluation criteria restates the same 60%/40%/30% structure for Sole entity or all JV members collectively.

Financial capacity — turnover, profit, net worth, solvency

Average annual turnover on construction works of at least 100% of Estimated Cost / Estimated Bid Value over last 3 FYs ending March 2025 (Lead member if JV); positive profit after tax in any 5 of last 6 years ending March 2025; positive net worth in FY 2024-25; bank solvency of 25% of EC (not more than 3 months old).

• Turnover: Sole entity or Lead Bidder/Lead member of JV/consortium; CA-audited balance sheets; year with no turnover still counted in average.
• Net worth: Sole entity or any one JV/consortium member; CA certificate required.
• Solvency: Sole entity or Lead member; self-certified copy on bank letterhead (FORM-E).
• Private/public limited: standalone and consolidated financial statements both.

JV / consortium / parent credentials

Direct/indirect JV, consortium or SPV accepted up to maximum of three partners including Lead Bidder; parent/holding company credentials allowed only if it holds more than 95% equity in bidding entity; subsidiary/associate/group credentials not considered.

• Barred entities by Central/State Government or controlled entity cannot bid individually or as JV member while bar subsists.
• Quality certificates line item exists for Sole/Lead member but specific certificate names are not filled in the printed table (blank after 'following quality certificates:').
• All consortium members must prepare concept report/designs and present to Technical Evaluation Committee.

Registrations and other pass/fail conditions

Valid Class-III DSC (signing + encryption) mandatory for e-tendering; GST, EPF and PAN required; Integrity Pact mandatory for contracts ≥ Rs 5 Cr; near-relative employment restriction; no canvassing.

• Registration with licensed CA for DSC valid at least up to bid submission.
• Tender becomes invalid if ineligible, missing stipulated documents including GST, or hard-copy vs upload discrepancy.
• HTC may assess capabilities/capacity and reject if not satisfactory despite documents.
• Blacklisting/exclusion also under Integrity Pact for transgressions.

Project identity and location

EPC Design–Engineering–Procurement–Construction rejuvenation of Yadavindra Garden (approx. 50 acres) at Pinjore / Panchkula, Haryana, for Haryana Tourism Corporation (HTC), including 3-year DLP and 5-year O&M of fountain system & STP.

• Documents interchangeably say Pinjore and Panchkula; BOQ title: Rejuvention of Yadavindra Garden Pinjore.
• Type: Design & Engineering Procurement Construction (EPC Contract).

Works components and deliverables

Design & Build of new buildings (Convention Hall ~1685 sqm built-up), renovation of motel/restaurant, heritage conservation (Sheesh/Rang/Rani/Jal Mahal, bastions, gates, fortification wall), site development, utilities, electro-mechanical works, water channel/fountains, STP, and online ticketing web page.

• Brief NIT scope: external/internal facilities, lifts, sub-station, BMS, CCTV, Access Control, EPABX, Server, fire alarm & firefighting, HVAC & Substation etc.
• Proposed elements include Entrance Plaza, parking, pathways, dismantling/reconstruction of shops (11 nos.), toilet/ticketing/security blocks, fencing, landscaping, lighting, surveillance, boom barrier.
• Convention Hall: GF 1451 sqm + FF 234 sqm = 1685 sqm behind last stage.
• Conservation: Entrance Gate, Sheesh/Rang/Rani/Jal Mahal, 5 corner bastions, 6 gates, fortification wall; renovation of 3 toilet blocks; dismantling 4 shops near Jal Mahal; revival of water channel and fountain system; wayfinding/signage.
• BOQ package heads: Newly Proposed Buildings, Renovation of Buildings, Site Development, Heritage Conservative works, Electrica (E&I Works), PHE, Water Fountain and Channel, Web Page-Online ticketing System; plus comprehensive O&M 5 years of entire Water Fountain and STP.
• Contractor bears proof-checking/vetting/design-mix/consultant/testing fees; architectural, interior, landscape and engineering consultancy per BIS/NBC/CPWD.
• Scope non-exhaustive; items necessary for intended functional use included; standards CPWD/PWD/IS/NBC as applicable; drawings are indicative tender drawings.

Completion timeline and O&M / DLP

Construction completion in 18 months; 36-month DLP from taking over by HTC/client (later); 5-year O&M for fountain system & STP quoted separately (minimum 4.48% of project cost).

• Milestones to be finalized with EiC after award without changing project duration; failure invites withholding adjustable to LD.
• O&M obligations detailed in SCC (maintenance requirements, safety, inspections).

Submission mode and portal

Open e-tender on https://etenders.hry.nic.in; technical and price bids online; hard-copy originals of fee/EMD/key forms to HTC office before NIT last date; documents opened 11.30 AM same day.

• Tender document downloadable from the portal; corrigenda appear only on website.
• Online technical bids opened only if physical envelope documents (EMD, tender cost, processing fee and other documents) are in order.
• Upload formats: JPG and PDF; all uploaded documents treated as signed by contractor/authorized representative.
• Hard copies must be indexed and page-numbered; readable/printable/legible else not evaluated.
• No clarification sought if Cost of tender document, EMD, Unconditional acceptance or Affidavit for correctness missing — outright rejection.

Digital signature and signing rules

Class-III DSC with signing and encryption components in name of authorized signatory is mandatory; Corrigendum/Addenda must be signed and stamped on each page; Integrity Pact signed/stamped and uploaded.

• Power of Attorney required for person authorized for signing/submitting tender.
• Witnesses to tender/contract must not be competing tenderers.
• Physical originals of key instruments/letters required in addition to scans.

Physical originals — where and when

Original EMD, tender fee instruments, unconditional Acceptance of Tender Conditions (Annexure-II), and other listed documents to be submitted in original hard copy to HTC office (address used on Annexure-II: Executive Engineer, HTC, SCO No-17-19, Sector-17 B, Chandigarh) by the NIT hard-copy deadline (11.09.2026 as printed).

• Bid rejected as non-responsive if EMD not received in physical form.
• Discrepancy between uploaded and hard copies invalidates tender without refund of fees.

Corrigendum 1 (Technical Bid) — Pre-bid schedule introduced

Issued for administrative reasons on tender 2026_HBC_546776_1 (Rejuvenation of Yadavindra Garden, Pinjore). It introduces a Pre-Bid Conference and query deadline of 29.09.2026, overriding the original NIT statement that Pre-Tender Meeting was 'Not required'.

• Original (NIT p.8): Pre-Tender Meeting & Venue — Not required; ITT 20.0 allowed queries within 7 days of upload.
• Amended (Corrigendum 1): (1) Pre-Bid Conference / Pre-Bid Queries — 29.09.2026; (2) Submission of Pre Bid queries last date through E Mail only ([email protected]) — 29.09.2026 up to 5:00 PM; (3) Place & time — HTC SCO 17-18-19, Sector 17B, Chandigarh, 2nd Floor conference room at 11.00 AM.
• Bid Validity left as '(As per the RFP)' — does not resolve 120 vs 180 days conflict.
• No amendment printed for bid submission deadline, EMD, fees, or estimated cost.
• Bidder action: attend/submit pre-bid queries by 29.09.2026; sign and upload this corrigendum; seek written confirmation if bid submission remains 11.09.2026 despite pre-bid on 29.09.2026.

Values that finally apply after Corrigendum 1

Pre-bid meeting and query deadline: 29.09.2026 (email [email protected]; meeting 11:00 AM at HTC SCO 17-18-19, Sec 17B Chandigarh). All other commercial/date values remain as in the original DNIT/RFP, including unresolved internal conflicts (submission 11.09.2026; validity 120 vs 180 days; EMD 1,10,92,160 vs 1,10,92,000; tender fee 59,000 vs 3,000+GST).

• Technical opening still printed as 05.10.2026 at 02.00 PM.
• Completion 18 months; PG 5% in 30 days of LOA; O&M 5 years; DLP 36 months — unchanged by corrigendum.

Pre-bid on 29.09.2026 vs online submission on 11.09.2026

Corrigendum 1 schedules pre-bid/queries on 29.09.2026, but the NIT still shows last online submission and hard-copy deadline as 11.09.2026 — pre-bid would fall after bid closing unless submission is extended (no extension is printed).

• Prevailing for pre-bid logistics: Corrigendum 1 dates/place.
• Prevailing for submission as printed: still 11.09.2026 till 5:00 PM — bidders should treat this as a critical clarification item because the two cannot both operate as written.

Bid validity 180 days vs 120 days

NIT schedule Validity of offer = 180 Days; ITT 8.0 and Annexure-I Validity of Tender = 120 days from opening of financial tender. Corrigendum says 'As per the RFP' without resolving.

• More specific operative clause for acceptance period is ITT 8.0 (120 days from financial opening), mirrored in Annexure-I; NIT table 180 days conflicts.
• EMD instrument validity separately requires minimum 180 days from original last submission day.

EMD amount Rs.1,10,92,160 vs Rs.1,10,92,000

NIT EMD box states Rs.1,10,92,160/-; Memorandum Annexure-I states Rs.1,10,92,000/-.

• ITT 4.0 points to amount in NIT/Memorandum without reconciling the Rs.160 difference.
• BG validity wording also differs: NIT 'minimum upto 90 days after the completion' vs ITT 4.0 'minimum period of 180 days from the original last day of submission'.

Tender document fee Rs.59,000 vs Rs.3,000 + GST

NIT non-refundable tender document cost is Rs. 59000/-; ITT 5.0 states Cost of Tender Document–Rs. 3000/-+ GST (processing fee Rs.1180 consistent).

• Both cannot be true simultaneously; seek written clarification before payment. Processing fee Rs.1180/- is consistent across NIT and ITT.

Retention money: Annexure-I 'nil' vs CC 3.0 5% deduction

Annexure-I says no retention money will be kept and performance security is retained as SD; CC 3.1 requires 5% security deposit/retention from each running/final bill.

• Order of precedence (ITT 25.0) places Special Conditions and LOA above GCC, but Annexure-I is part of NIT/Memorandum; this remains a genuine internal conflict to clarify in pre-bid.
• PG 5% requirement is consistent across Annexure-I and CC 2.0.

Date of start / commencement reckoning

Three different start reckonings: Annexure-I 15 days after LOA; ITT 14.0 later of site handover / 30th day after LOA / statutory approvals; CC 15.1 from 10th day of LOA (and Annexure-II EMD forfeiture if work not commenced within 10 days of LOA).

• Bidders should seek a single controlling start-date definition before pricing time-related risk.

Query email IDs and location naming

Corrigendum pre-bid email [email protected] vs NIT contact [email protected]; project location alternates Pinjore and Panchkula; SCC quoting sheet wrongly titles an HTC office building at Chandigarh.

• For pre-bid queries after Corrigendum 1, use [email protected] as printed on the corrigendum; copy [email protected] if needed until clarified.
• BOQ/NIT works name is Yadavindra Garden Pinjore/Panchkula rejuvenation — quoting sheet Chandigarh office line appears to be a template error (order of precedence / seek correction).

Pre-tender meeting required or not

Original NIT: Pre-Tender Meeting Not required; Corrigendum 1 mandates Pre-Bid Conference on 29.09.2026 — corrigendum prevails for meeting requirement.

Confirm extended bid submission after 29.09.2026 pre-bid

Please confirm the final online submission, hard-copy, and technical opening dates, because Corrigendum 1 sets pre-bid on 29.09.2026 while NIT still closes bids on 11.09.2026.

• Without an extension, pre-bid answers cannot be incorporated into bids.

Which EMD amount and BG validity apply?

Confirm whether EMD is Rs.1,10,92,160/- or Rs.1,10,92,000/- and whether BG must run 180 days from bid submission or until 90 days after completion.

Tender document fee amount payable

Confirm payable tender document fee: Rs.59,000/- (NIT) or Rs.3,000 + GST (ITT 5.0), and mode (online only vs DD).

Offer validity period

Confirm whether offer validity is 120 days from financial bid opening (ITT/Annexure-I) or 180 days (NIT table).

Retention money vs performance security only

Will 5% retention be deducted from RA bills (CC 3.0) or is retention nil with only 5% PG retained as SD (Annexure-I)?

• Material cash-flow impact over 18-month construction plus DLP/O&M.

Single definition of date of start and LD rate

Please specify the controlling commencement date (10 / 15 / 30 days / site / approvals) and the weekly/daily LD percentage under CC 6.0 (document states compensation mechanism and 10% cap but omits the rate table).

• CC 6.0 says rates 'stipulated below' but no rate appears on the following pages; only the 10% tendered-value ceiling is explicit in the progress clause.

Quality certificates required (blank list) and parent-credential proof

NIT 2.1 item 5 ends with 'should have following quality certificates:' without listing them — please publish the mandatory ISO/other certificates. Also confirm documents required to prove >95% parent equity for credential use.

Correct pre-bid email and quoting-sheet error

Confirm official email ([email protected] vs [email protected]) and whether SCC quoting sheet reference to 'HTC office building at Chandigarh' is an erratum for this Pinjore garden EPC.

Delay damages, milestones and time risk

Time is essence; compensation for delay applies for lagging progress/milestones with overall ceiling 10% of tendered value; milestone failures allow withholding from RA bills adjustable to final LD; start-date definitions conflict, amplifying EOT/LD exposure.

• No escalation for base period or extensions — price risk on 18-month + extended period sits with contractor.
• Illegal occupation of completed building can attract levy up to 5% of tendered value.
• Programme/CPM due within 10 days of LOA; must meet EiC-agreed milestones.

Security, forfeiture and one-sided commercial terms

Stacked securities (EMD + 5% PG in three instruments + possible 5% retention) with broad forfeiture for defaults, LOA withdrawal if PG late, and HTC rights to split work, reject lowest, assess capacity, and cancel without assigning reasons.

• Agreement must be signed within 45 days of LOA or EMD liable to forfeiture and LOA withdrawn.
• Contractor bound to accept split portion at quoted/negotiated rates with no claim.
• Integrity Pact enables blacklisting/exclusion and EMD/PBG forfeiture for transgressions.
• O&M floor 4.48% of project cost constrains financial bid structure.

Execution scope and site risks on heritage EPC

Non-exhaustive Design & Build scope on a ~50-acre heritage garden with conservation of monuments, new convention centre, services, fountains/STP and 5-year O&M; contractor carries design, statutory coordination, dewatering/shoring (no extra), proof-checking costs, and third-party inspection exposure.

• Drawings are indicative only; contractor must visit site at own cost.
• Major subcontracts ≥ Rs.50 lakh need HTC consent; specialist MEP/HVAC/lifts/BMS etc. need prior approval.
• Force majeure includes client failure to hand over entire site and/or release funds to HTC — schedule still depends on employer-side actions.
• Final bill withheld until client issues final work completion certificate in favour of HTC.
• Calendar conflict (pre-bid after printed bid deadline) creates immediate bid-process risk.

Payment cash-flow structure

Only 75% interim release on Engineer determination within ~14 days cascade, balance up to 28 days from statement; long final-certificate cycle (FPC in 90 days of final statement; pay within 60 days of FPC).

• Stage weights front-load water services (30%), heritage (23%), site development (21%), electromechanical (20%) with only 2% for surveys/designs and 3% new buildings — design-heavy early effort may be under-cashflowed.
• Payments after satisfactory Authority inspection.

Inviting / executing authority

Haryana Tourism Corporation (HTC) — Client/Owner; tender process run by Executive Engineer, HTC.

• BOQ states Tender Inviting Authority: EXECUTIVE ENGINEER, Haryana Tourism Corporation, Faridabad.
• Annexure-II / Integrity Pact jurisdiction and correspondence address: Executive Engineer, HTC, SCO No-17-19, Sector-17 B, Chandigarh (also SCO 17-18-19 in corrigendum).
• Physical bid documents / hard copies: office of HTC (Chandigarh address used for unconditional acceptance).

Query and pre-bid contacts

NIT: contact Superintending Engineer, HTC / Executive Engineer, HTC at [email protected] during office hours. Corrigendum 1 pre-bid queries only to [email protected] by 29.09.2026 5:00 PM; pre-bid meeting at HTC SCO 17-18-19, Sector 17B, Chandigarh, 2nd Floor conference room, 11.00 AM.

• Two similar but different Gmail IDs appear; use corrigendum address for pre-bid submissions dated by Corrigendum 1.

E-procurement portal

Tender website: https://etenders.hry.nic.in; Class-III DSC required; DSC CA list link referenced via https://works.haryana.gov.in/HEWP.