Publication / issue
Bid document dated 08-07-2026; no corrigendum is listed or supplied.
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Indian Air Force · Sonitpur, Assam9530432
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
8 Jul 2026
30 Jul 2026
₹2.1 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 08-07-2026; no corrigendum is listed or supplied.
24-07-2026 10:00:00 at Security Section, Air Force Station, Tezpur 784104, Assam. No separate clarification-submission deadline is stated.
29-07-2026 21:00:00. The GeM bid may auto-extend once by 3 days if fewer than 2 bids are received; no actual extension/corrigendum is in the folder.
29-07-2026 21:30:00.
180 days from the bid end date; further extension requires mutual consent.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value or estimated cost is disclosed in the supplied tender documents.
INR 212,400 in favour of Air Officer Commanding, AF Station Tezpur. It must remain valid 45 days beyond the 180-day bid validity (i.e. 225 days from bid end).
No tender fee is stated; the bid expressly treats a buyer-added tender fee or bid-participation fee as impermissible.
5.00% ePBG for 14 months. Acceptable GTC forms include insurance surety bond, account-payee DD, FDR, bank guarantee/e-BG from a commercial bank, or acceptable online payment.
No advance. Payment is after full repair of the CCTV system, following unit inspection and a Satisfactory Performance Certificate signed by user and seller representatives; SAO, AF Station Tezpur is the paying authority.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum average annual turnover: INR 20 lakh over the last 3 years ending 31 March of the previous financial year. If incorporated less than 3 years ago, average the completed financial years since incorporation.
At least 1 year of similar services, ending in March before bid opening, for a Central/State Government organisation or PSU; contracts/orders must show service in each relevant financial year.
Validated MSEs and DPIIT-recognised startups receive complete relaxation from experience and bidder-turnover criteria, subject to meeting quality and technical specifications and uploading proof. For services, an MSE claimant must be the actual service provider; traders/resellers are excluded from MSE benefits.
Bidder must accept the buyer ATC line-by-line (Yes/No), supply Made-in-India spares/components with no hardware or software of Chinese origin/make, and submit a Non-Chinese Certificate. Repair/replacement must meet the same or better specification and the stated service levels.
MII compliance is mandatory. The seller/service provider must self-certify local content at bidding; false local-content declarations can lead to debarment up to 2 years.
By GeM registration and bid participation, the seller undertakes that it is not currently debarred from bidding under GFR Rule 151. False, misleading or fraudulent bid declarations are rejection/termination grounds.
A bidder from a country sharing a land border with India, or any bidder with a specified ToT arrangement with such an entity, is eligible only if registered with the Competent Authority. Registration must be valid at bid submission and acceptance; false declaration/non-compliance permits immediate termination, debarment and legal action.
No tender-specific consortium or joint-venture qualification, member cap, equity threshold, or prohibition is stated in the supplied documents. Any consortium/JV member falling within the land-border definition triggers Clause 26 registration requirements.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Repair unserviceable components and rectify/maintain network issues for the entire existing Honeywell CCTV surveillance system at Air Force Station Tezpur, at the buyer's premises. Contract period: 3 months.
Repair 2 NVRs; 1 recording/management server; 15 VMS client workstations (including installation, testing and commissioning); 13 dome cameras; 88 fixed bullet cameras; 32 PTZ cameras; 32 PoE+ injectors; 40 network switches; and restore the full-system fibre network, approximately 6-8 km.
Any additional defect discovered during repair must be rectified without extra cost. Chronic/frequently failing equipment must be replaced free of cost with same or better specification at seller risk and expense.
One-year onsite warranty. Maintain 100% serviceability; attend within 48 hours, restore within 7 days including holidays, total unserviceability no more than 30 days/year, conduct quarterly checks, and replace equipment failing 3 times in 3 months within 7 days of notice.
Ensure 50 days of recording backup at all times. All camera/equipment spares and components must be Made in India; no Chinese-origin/make hardware or software.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit on GeM as a Two Packet Bid. Put every price element only in the financial bid; a price in the technical bid makes the offer non-responsive. Participation is electronic using the registered GeM user account; GeM e-sign is legally at par with a digital signature.
The ATC compliance sheet must be signed and stamped. No general notarisation or physical-original requirement is stated for technical documents, except the original/hard-copy EMD instrument required by GTC.
The EMD hard copy is due to the Buyer within 5 working days after opening, but the documents do not specify a physical delivery address for it. The only printed site address is the pre-bid venue at Security Section, Air Force Station, Tezpur 784104, Assam; bidders should obtain written confirmation before dispatch.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The bid fixes ePBG duration at 14 months, while GTC Clause 7 requires performance security to remain valid until 2 months beyond completion of every contractual obligation, expressly including the 1-year warranty. The bid-specific 14-month field is the stated duration, but it may expire before the GTC event-based requirement depending on award, completion and warranty dates; obtain written confirmation and be prepared to extend it.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask the Buyer to issue an agreed asset-wise defect survey and define whether replacements, licences, storage media, fibre, civil work and all newly discovered defects are included in the lump-sum price. The current clause makes every additional defect found during repair free of extra cost, creating unquantifiable exposure.
Confirm whether 14 months is absolute or whether the PBG must instead run through contract completion plus the full 1-year onsite warranty plus 2 months; also confirm the warranty commencement date.
Request the exact certificate wording and clarify whether the restriction applies to country of origin, brand ownership, manufacture, sub-components, firmware, cloud/VMS dependencies and existing OEM-compatible replacement parts; otherwise compliance and pricing cannot be assessed consistently.
Request the named recipient, room/section, postal/courier address and acceptable proof of timely delivery for the original EMD. GTC requires delivery within 5 working days after opening, but the bid prints only the pre-bid venue, not an EMD-submission address.
Ask for serial numbers, exact models, firmware/VMS versions and locations for the 2 NVRs, 13 dome cameras, 40 switches and 6-8 km fibre repair, because the existing-system inventory is broader and includes 49 switches and 11,390 m OFC; bidders need to know the assets actually priced for repair.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
The fixed scope is expanded by any additional defect found during repair, at no extra cost, and chronic equipment must be replaced free with same/better models. Without an agreed survey or replacement cap, the seller bears material quantity and obsolescence risk.
Buyer may withhold payment until completion and deduct LD at 0.5% of the agreed AMC cost per week, capped at 10% of delayed stores. Repair delay exceeding 1 month beyond schedule permits termination; failure of any contract part, false declarations and repeated inspection failures are additional termination grounds.
No advance is payable; payment follows full repair, inspection and acceptance, so the seller finances labour, spares and replacements. GTC's 10-day service-payment period starts only after SDAC and online billing, and payment is not due until PBG receipt/verification.
One-year onsite warranty requires 100% serviceability, 48-hour attendance, restoration within 7 days including holidays, no more than 30 days total downtime/year, and free replacement after 3 failures in 3 months. Buyer may invoke the bank guarantee if defects are not rectified within 30 days.
All replacement hardware/software and components must be Made in India and non-Chinese, while the repaired system is an existing Honeywell installation. Compatibility, availability and certification costs remain with the seller.
Unresolved disputes may be arbitrated by AOC 11 Wing, Air Force Station Tezpur or nominee, whose decision is stated as final and binding; both sides bear their own preparation costs, share arbitration costs, and must continue performance during proceedings except for the disputed obligations.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
HOD grievance email: [email protected]. Buyer email: [email protected]. The office name is masked in the bid document.
Air Officer Commanding, AF Station Tezpur, Department of Military Affairs, Indian Air Force, Ministry of Defence; named in the beneficiary field as An Karulkar.
Security Section, Air Force Station, Tezpur 784104, Assam.
SAO, AF Station Tezpur.
The documents require original EMD delivery directly to the Buyer within 5 working days after bid opening, but no recipient name, phone number, email-specific instruction, or physical delivery address is designated for that submission.