Bid publication date
Bid document dated 25-07-2026 (GEM/2026/B/7835191).
- No separate NIT publication timestamp beyond the bid document date is printed in the tender pack.
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Bharat Electronics Limited · Bengaluru Urban, Karnataka9661817
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
25 Jul 2026
22 Aug 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 25-07-2026 (GEM/2026/B/7835191).
Bid End Date/Time finally stands as 14-08-2026 09:00 after Date Corrigendum 4459530 (published 04-08-2026); original printed value was 05-08-2026 09:00:00.
Bid Opening Date/Time finally stands as 14-08-2026 09:30 after Date Corrigendum 4459530; original printed value was 05-08-2026 09:30:00.
GeM Bid Offer Validity is 180 days from Bid End Date.
Delivery period is 90 days; RFP project duration is also 90 days.
1 year warranty; AMC 3 years post-warranty (optional but used for L1), with quarterly AMC charge frequency on GeM.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value or estimated cost is stated in the bid document, RFP or price schedule.
EMD is not required.
No tender fee or bid participation fee is prescribed; GeM disclaimer treats asking for tender/bid fee via ATC as invalid.
ePBG 5.00% for 14 months; Advisory Bank State Bank of India; beneficiary BEL / Ministry of Defence.
Milestone payments 70% / 25% / 5% per ATC/RFP; GeM bid also states seller payment within 30 days of CRAC and online bills.
Quote all BOM lines with taxes extra in detail; delivery FOR IS/CO BEL Bangalore; AMC charges quoted as % of equipment cost and included in L1.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Only OEM or its authorized distributors/resellers may bid; must have a proven customized VMS product and SAP ERP integration experience.
Must be an Indian registered company with direct country presence, positive net worth for FY 2022-23 to 2024-25, valid GST and permanent office in India.
Only individual/single bidders accepted; consortium bids not accepted.
Bidder must not be blacklisted or under ineligibility for corrupt/fraudulent practices; land-border country bidders need Competent Authority registration.
Participation limited to Class 1/Class 2 local suppliers; non-local suppliers not eligible (MSE exception per concurrent MII-MSE OM).
MAF from OEM required if bidding as authorized partner; false documents lead to total bid rejection; imported products need India registered office for after-sales.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
RFID-based Visitor Management Solution to upgrade BEL’s existing SAP-based VMS: software license, process implementation/SAP integration, 2000 branded visitor cards, and 3-year AMC with onsite engineer.
Implementation at BEL Bangalore Complex on suitable hardware servers; initially pilot to selected Units/SBUs; must leverage existing Zebra FX9600 RFID infra.
End-to-end RFID visitor tracking with SAP API integration, zone alerts, QR passes, dashboard/reports, 500 concurrent sessions, 99.5% uptime, and SAT/UAT gates.
90-day delivery/project duration with milestone-linked go-live, training and completion certification.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online two-packet bid on GeM (RFP also mentions BEL eProcurement portal); technical+unpriced commercial in technical folder; priced bid only in price folder.
Proposal needs authorized executive signature with acceptable authorization; undertakings on company letterhead by authorized signatory.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
One Date-type corrigendum (no. 4459530) was published on 04-08-2026 with no attachment files in the workspace; it extends bid timelines from the values printed in bid_9661817.pdf.
Final key dates: Bid End 14-08-2026 09:00; Bid Opening 14-08-2026 09:30; Bid Offer Validity 180 days from end date; publication/document date 25-07-2026; delivery/project 90 days. All other RFP/ATC commercial and technical conditions remain as originally issued.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
bid_9661817.pdf still prints 05-08-2026 while Date Corrigendum 4459530 moved timelines to 14-08-2026; the corrigendum has no file attachment in the workspace.
GeM bid header requires 180-day bid offer validity from end date, while RFP 2.10(b) says price quoted should be valid for 60 days.
ATC/RFP prescribe milestone payments, while the GeM bid Payment Timelines field says payment within 30 days of CRAC and online bills.
Item AMC parameters set minimum 3% and maximum 25%, but Additional Clause For Annual Maintenance Charges states AMC charges shall be offered within 3 to 50% of equipment cost.
RFP 4.2 allows submission via BEL eProcurement (webportal.bel.co.in) or GeM, but this tender pack is a live GeM bid (GEM/2026/B/7835191).
Warranty is consistently 1 year, but start trigger wording differs slightly across RFP, ATC and generic GeM warranty clause.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm live GeM Bid End and Opening timestamps, since corrigendum has no attached file and bid PDF still shows 05-08-2026.
Clarify whether commercial offer must remain firm for GeM 180-day bid validity or only the RFP 60-day price validity.
Confirm how 70/25/5 milestones will be released on GeM given the bid also sets 30-day CRAC payment timelines.
Please share inventory/health of existing Zebra FX9600 + AN440 readers, current VMS/DB, and SAP API access path for the air-gapped network.
Confirm whether AMC+onsite engineer is mandatory to qualify, how the resource cost should be loaded (warranty vs AMC lines), and which AMC % cap applies (25% or 50%).
Please define the boundary of “minor requirements” to be absorbed free of cost and confirm IP ownership of bidder’s pre-existing product vs BEL-customized components.
Clarify whether license is enterprise-wide for all Bangalore Complex units now, or only pilot Units/SBUs, and how rollout beyond pilot is ordered/paid.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
LD @ 0.5% of delayed value per week (or part) capped at 10%; project duration only 90 days including SAP integration and UAT.
No remote connectivity; engineers must work only within BEL information-security policy — raises delivery and AMC support cost/risk.
Bidder must absorb unspecified minor requirement changes within existing scope; customized software IP vests in BEL.
Purchaser may increase/decrease ordered quantity up to 50% at placement and increase up to 50% during contract at contracted rates.
Only 70% after UAT-server integration; 25% after go-live/training/security certification; 5% tied to ePBG; rejection requires replacement within 1 month or refund of amounts already paid.
Acceptance needs 100% reader coverage and >98% tracking accuracy using buyer’s existing RFID estate — failure risk partly outside bidder control if infra is inadequate.
False/incorrect eligibility info rejects the total bid; land-border non-compliance can terminate contract immediately with legal action.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Bharat Electronics Limited (BEL), Department of Defence Production, Ministry of Defence — Bangalore Complex procurement.
Buyer email [email protected]; HOD grievance redressal [email protected].
DGM (Purchase, BG Complex) — email [email protected] for all RFP questions (email only; no fax/post/courier).
Technical clarifications: [email protected] (copy in addition to DGM Purchase).
For GeM bidding help/queries: phone 080-2219 5448; email [email protected].