Robotic Pipeline Inspection and Sewer Cleaning Systems

Bid publication date

Bid document dated 03-08-2026 (GeM bid GEM/2026/B/7854867).

• No corrigendum has amended the publication date.

Bid submission end date/time

Bid End Date/Time is 13-08-2026 20:00:00.

• Auto-extension: minimum 3 bids required to disable automatic extension; otherwise bid may auto-extend by 3 days, maximum 1 auto-extension.
• No pre-bid meeting or separate clarification-deadline date is stated in the bid documents.

Bid opening date/time

Bid Opening Date/Time is 13-08-2026 20:30:00.

Bid offer validity

Bid Offer Validity is 60 days from the bid end date.

• Per GeM GTC, Bid Security/EMD should remain valid for 45 days beyond bid validity.

Technical clarification window during evaluation

Time allowed for technical clarifications during technical evaluation is 2 days.

Delivery / commissioning timeline

Each consignee line has Delivery Days = 60; ATC requires commissioning with trial runs within the implementation period/schedule from contract signing, then 12 months O&M.

• Consignee delivery for both Advanced Robotics lines is 60 days to Shashi Kant, Near Kedarnath Market, Gaya 823001.
• ATC: systems to be commissioned with successful trial runs (for 2 days, if required) within the implementation period or the technical-proposal schedule (whichever earlier) from Contract Agreement signing; then O&M for 12 months.

Estimated / tender value

No numeric Estimated Bid Value is printed in the bid document, though the text refers to an estimated value for EMD/eligibility guidance only.

• Estimated Bid Value is stated to guide EMD amount and eligibility related to turnover/past performance/experience and has no bearing on quoted price.
• The actual estimated amount field is not shown in the extracted bid pages.

EMD / bid security

EMD Amount is INR 3,00,000; Advisory Bank State Bank of India; beneficiary Gaya Municipal Corporation / Buyer Shashi Kant.

• Bid also accepts EMD as Account Payee Demand Draft in favour of 'Municipal Commissioner Gaya Ji Municipal Corporation' payable at Gaya Ji; upload scan with bid and deliver hardcopy to Buyer within 5 days of Bid End / Bid Opening date.
• Bid states EMD shall also be accepted as a surety bond; GeM GTC defines Bid Security instruments as Insurance Surety Bond, Account Payee DD, FDR, Banker's Cheque or Bank Guarantee (including e-BG) or online payment.
• EMD exemption under GeM GTC for eligible categories (e.g. MSE manufacturers/service providers, not traders); supporting documents must be uploaded. MSE/Startup relaxation for experience and turnover is separately set to No in this bid.
• GTC: Bid Security should be valid for 45 days beyond bid validity; no interest payable; unsuccessful EMD return timelines apply (15 days after technical stage rejection / award or validity expiry); successful bidder EMD returned within 15 days of PBG receipt.

Tender / bid participation fee

No tender fee is payable; GeM disclaimer prohibits asking for tender/bid participation fee.

Performance security (ePBG)

ePBG is 3.00% of contract value for 13 months; Advisory Bank State Bank of India.

• Per GeM GTC, Performance Security for e-Bidding/RA contracts is obtained from successful bidder, valid for 2 months beyond completion of all contractual obligations including warranty; submit within 15 days of award on GeM; payments become due only after receipt and genuineness verification.
• Instruments (GTC): Insurance Surety Bonds, Account Payee DD, FDR, Bank Guarantee (including e-BG) or online payment.
• No interest on Performance Security; forfeitable for breach; refund within 30 days of completion of all contractual obligations.

Payment terms

Payments within 45 days of CRAC issuance and online bill submission (expressly supersedes GeM GTC 10-day timeline).

• Bid Payment Timelines: 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills.
• ATC commercial: quote Total Bid Value for complete scope including supply, installation, commissioning, accessories, consumables and O&M; L1 must submit detailed price break-up before Work Order; break-up only for billing/taxation/milestones, not ranking.
• ATC: GST applicable only on the supply component as per law; O&M to be quoted without GST wherever GST is not applicable.
• Scope of supply price is to include Supply, Installation, Testing and Commissioning of Goods; free delivery at site basis under GTC.

Purchase preference settings

MSE Purchase Preference: No; MII Purchase Preference: No; bid splitting not applied.

• Despite MII purchase preference being Off, ATC still requires a Local Content / Make in India declaration for offered products.

Bidder and OEM turnover

Minimum average annual turnover: Bidder INR 50 Lakh; OEM INR 100 Lakh (last 3 years ending 31 March of previous FY).

• Evidence: certified audited balance sheets or CA/Cost Accountant certificate for relevant periods.
• If constitution/incorporation is less than 3 years old, average of completed financial years after constitution is taken.
• Turnover eligibility criteria to be verified by buyer at technical evaluation.
• MSE Relaxation for Years of Experience and Turnover: No; Startup Relaxation: No.

Experience / past performance (GeM bid filters)

3 years past experience for same/similar category products, plus past performance of 50% of bid quantity in any one of last three FYs to Central/State Govt/PSU.

• Experience: Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same/similar Category Products to any Central/State Govt Organisation/PSU for the indicated number of financial years before bid opening; submit contracts and delivery acceptance certificates like CRAC.
• Past Performance 50%: supply same/similar category products for 50% of bid quantity in at least one of last three FYs before bid opening to Central/State Govt/PSU; submit contracts proving cumulative order quantity in any one FY.
• Acceptable experience proofs include: contract + invoices with self-certification of execution; client execution certificate with contract value; or other execution proof such as TPI release note.

ATC technical qualification (OEM/dealer and dual robotic experience)

Bidder must be OEM or authorised dealer/distributor/reseller; OEM credentials may be used for dealers; specific dual-system supply experience in last 7 years with at least two completed works for each system.

• Sl.1–2: OEM declaration/authorization; dealer must submit GeM-bid-specific OEM authorization; dealer may rely on OEM technical/financial eligibility.
• Sl.3: Bidder/OEM must have successfully supplied both Robotic Water Pipeline Inspection Systems and Robotic Sewer Chamber (Manhole) Cleaning Systems to Govt/PSU/ULB/utilities in India in last seven (07) years ending bid due date.
• Sl.4: At least two (02) work orders for each robotic system with completion/installation certificates.
• Sl.5: At least one of the above works must include successful Supply, Commissioning and O&M of the supplied robotic system.
• Sl.6: OEM must have established manufacturing/assembly/integration facility in India (licence/factory registration/Udyam/MSME/company declaration).

Mandatory certifications

ISO 9001 required on bid; ATC additionally requires OEM ISO 9001:2015, ISO 45001:2018 and ISO 14001:2015, plus Make in India local-content declaration.

• Buyer Added T&C: bidder or OEM of offered products must have ISO 9001 certification.
• ATC: OEM ISO 9001:2015, ISO 45001:2018, ISO 14001:2015.
• ATC: offered products shall comply with Public Procurement (Preference to Make in India) Order — Local Content Certificate/Make in India Declaration.
• Technical compliance statement against each specification with brochures/catalogues/datasheets; manufacturer's original product literature required.

Manufacturer authorization, service support and financial standing

Authorised distributors must upload OEM authorization with contact details; bidder must not be insolvent; service support infrastructure and escalation matrix required.

• Manufacturer Authorization with OEM name, designation, address, e-mail and phone.
• Undertaking that bidder is not under liquidation, court receivership or similar proceedings / not bankrupt.
• Dedicated/toll-free telephone for service support; escalation matrix of telephone numbers.
• For imported products: OEM or authorised seller must have registered office in India for after-sales support, with certificate.
• Warranty clause also requires established I&C/training/troubleshooting/maintenance group in India and upload of nearby service-centre details.

Land-border and other disqualifiers

Bidders from countries sharing a land border with India are eligible only if registered with the Competent Authority; false declaration can terminate the contract.

• Governed by GeM GTC clause 26 as restated on the bid.
• No consortium/JV participation rules are expressly set out in these documents.

What is being procured

Supply, installation, testing, commissioning and 12-month O&M of (i) Robotic Pipeline Inspection System(s) and (ii) Robotic Sewer Chamber (Manhole) Cleaning System for Gaya Municipal Corporation.

• GeM item category: Advanced Robotics (Q2); Total Quantity 2 (one inspection robot line and one sewer-cleaning hybrid robot line).
• Buyer additional scope title: Commission Robotic Pipeline Inspection System(s) and a Robotic Sewer Chamber (Manhole) Cleaning System.
• Bid price must include Supply, Installation, Testing and Commissioning; ATC requires Total Bid Value to also cover O&M, accessories, consumables and all obligations.

Pipeline inspection system – functions and specification highlights

Internal non-intrusive inspection of water distribution pipelines for defect identification, localisation and digitisation using a Made-in-India integrated crawler + push-rod package.

• GeM classification (item 1): Inspection Robotics / Pipe Crawling Robot / Pipeline Inspection; wheeled; vision-based navigation; semi-autonomous; wired control; outdoor/confined/underwater; direct electric powered; emergency stop and other safety features.
• Additional bid parameter names the offered unit as 'Endobot Pipeline Inspection Pipe Crawling Robot' and requires compliance with detailed ATC specification.
• ATC integrated unit: (i) motorised 6-wheel crawler for 90–250 mm pipelines (1.3 MP AHD PTZ camera, min 720P@30FPS, 8× digital zoom, ~500 lm LEDs, min 120 m Kevlar multicore tether/winch, depth 20 m / 2 bar, modular 66 mm & 104 mm wheels) and (ii) non-motorised push-rod for 75–100 mm (camera min 1280×720@30FPS, max 100 m optical fibre tether OD min 9 mm, ~50 mm skid).
• AI software for control, live video, data acquisition, recording and analysis; minimum one-year warranty from commissioning.

Sewer chamber cleaning system – functions and specification highlights

Remote non-entry robotic cleaning of sewer chambers/manholes with integrated high-pressure jetting and LCV prime mover as one operational unit.

• GeM classification (item 2): Sanitation Robotics / Hybrid Robot / Sewer Cleaning; wheeled; manual navigation/control; payload up to 300/500 kg or higher; outdoor/confined/hazardous/underwater; dual electric+battery (Li-ion); chemical disinfection consumable; emergency stop.
• Additional bid parameter names 'HomoSEP Sewer Cleaning Hybrid Robot' and requires ATC detailed specs.
• ATC unit: robotic cleaner for manholes ≥400 mm ID, operating depth min 20 m; multi-blade homogenizer (80–100 RPM, min 350 Nm) and SS304 bucket (min 17 L, 400 mm width, 0–180° rotation); gripper for 0.4–1.6 m chambers; ≥8.5 HP hydraulic pack; gas sensors CO/NO2/VOC; ≥3 IP67 cameras + 1 IP68 underwater camera; ≥12-inch 1080P 1200-nit display; ≥2000 lm lighting.
• Jetting: min 2000 L water tank, ~80 LPM @ ~140 bar triplex pump, min 32 HP engine, ¾" × 60 m hose; LCV min 1.7 t payload, BS-VI, min 2500 cc / 56 kW diesel, 5-speed manual, min 60 L fuel tank; min 1-year warranty from commissioning.
• No manual manhole entry permitted; sludge deposited nearby as designated by GMC; final disposal by GMC.

O&M staffing, working hours and buyer-provided support

Two dedicated teams (inspection and cleaning), each with 1 Lead Robotic Operator + 1 Support Technician, one shift/day up to 8 hours and up to 25 working days/month for 12 months.

• Inspection O&M includes preventive maintenance, minor warranty repairs, inspection videos/photos/logs/defect reports, tools/PPE/consumables, and agency-arranged vehicles/drivers/fuel/logistics (cost in contract price).
• ULB provides safe access points; excavation/road cutting/dewatering/reinstatement and pipeline shutdowns at ULB cost; ULB supplies available drawings/GIS/asset data.
• Cleaning O&M includes homogenisation/removal of sludge/silt/grit/plastics, jetting where required, vehicle driver/fuel by agency; Authority provides 2 unskilled labourers when required under agency supervision.
• Agency must keep reserve operators for holidays/absences; maintain daily operation/inspection/cleaning/maintenance records; bear penalties/levies for non-compliance; responsible for personnel and equipment safety.
• Standards: CPHEEO, BIS and other applicable standards; statutory clearances by agency.

Location, quantity option and delivery

Deployment at ULB-designated location(s) in Gaya; consignee Shashi Kant, Near Kedarnath Market, Gaya 823001; 60-day delivery per line; purchaser may vary quantity ±25%.

• Option clause: increase or decrease quantity up to 25% of bid quantity at contract placement, and increase ordered quantity up to 25% during currency at contracted rates, with calculated additional delivery time (min 30 days unless original DP < 30 days).
• Project Area extents and measurable annual inspection/cleaning quantities are not quantified beyond system counts and O&M shift limits.

Warranty

Minimum 1-year warranty from final acceptance / installation-commissioning-testing (bid) and from commissioning (ATC equipment specs).

• OEM warranty certificates at delivery; seller guarantees rectification during guarantee period.

Submission mode and bid structure

Online Two Packet Bid on GeM with Bid-to-RA enabled (H1 elimination); evaluation on total value basis.

• Type of Bid: Two Packet Bid; Bid to RA enabled: Yes; RA Qualification Rule: H1-Highest Priced Bid Elimination.
• Evaluation Method: Total value wise evaluation.
• Documents uploaded by bidders are visible to all participated bidders after login; clarification/representation documents also displayed.
• No separate physical technical envelope structure beyond EMD hardcopy requirement is prescribed.
• GeM disclaimer treats mandating physical document submission as a pre-requisite to qualify bidders as a voiding practice, except as otherwise allowed for instruments like EMD.

EMD instrument upload and physical hardcopy

Upload scanned EMD proof with online bid; deliver DD/hardcopy to Buyer within 5 days of Bid End/Opening date.

• GTC also requires hard copy of Bid Security directly to Buyer within 5 working days of bid opening, failing which bid may be rejected.
• EMD & Performance security in favour of Beneficiary wherever applicable.

Post-award commercial submissions

L1 must submit detailed price break-up before Work Order; successful bidder submits ePBG/Performance Security within 15 days of award and OEM warranty certificates at delivery.

No corrigendum / addendum on record

The tender document set contains no corrigendum or addendum; original bid dates and conditions apply as published.

• Document pack comprises bid_9684378.pdf, buyer ATC, a scope/specification upload (1785749458.pdf), and GeM GTC only.
• Finally applicable key values remain those in the original GeM bid and ATC (e.g., Bid End 13-08-2026 20:00:00; Opening 13-08-2026 20:30:00; validity 60 days; EMD INR 3,00,000; ePBG 3% for 13 months).

Brand-named robots vs open/Made-in-India ATC specs

Bid additional specification parameters name 'Endobot' and 'HomoSEP', while ATC describes generic Made-in-India systems and GeM disclaims brand-mandating clauses.

• Bid Additional Specification Parameters expressly refer to proposed Endobot Pipeline Inspection Pipe Crawling Robot and HomoSEP Sewer Cleaning Hybrid Robot and require ATC detailed specs.
• ATC equipment section specifies Made-in-India systems by technical parameters without those brand names.
• GeM disclaimer says mandating procurement from specific Brand/Make/Model/Manufacturer/Dealer (except PAC/single bid) can render bid/contract null & void.
• Bidder impact: treat detailed ATC performance specs as the compliance baseline, but seek written clarification whether only Endobot/HomoSEP (or equivalents meeting ATC) are acceptable.

Experience look-back: 3 years (bid filter) vs 7 years dual-system (ATC)

GeM filter requires 3 years same/similar experience and 50% quantity past performance, while ATC demands both specific systems supplied in last 7 years with ≥2 completed orders each.

• These are cumulative hurdles in practice: meeting only the GeM 3-year/similar-category filter is unlikely to satisfy ATC technical qualification.
• ATC is more product-specific and stricter on dual-system and O&M experience.

Inspection required flag vs nominated pre-dispatch agencies

Bid header sets Inspection Required = No, but Buyer Added T&C lists SGS/BV/CEIL/RITES for pre-dispatch inspection if selected in ATC.

• ATC text extracted does not clearly select pre-dispatch inspection as mandatory.
• Practical reading: no GeM empanelled inspection selected in bid header; pre-dispatch agencies named only if later/elsewhere activated. Confirm before pricing inspection costs.

Payment timeline: bid 45 days vs GTC 10 days

Bid expressly supersedes GTC Clause 12 payment timeline with 45 days from CRAC; the bid timeline prevails for this contract.

• Not an unresolved conflict because the bid states supersession, but bidders should price working-capital for 45-day payment.

MII purchase preference off vs ATC Make-in-India certificate

MII Purchase Preference is No, yet ATC still requires Local Content/Make in India declaration and Made-in-India equipment descriptions.

• Purchase preference may be off, but documentary Make-in-India compliance remains an ATC qualification item.

EMD hardcopy deadline wording

Buyer Added T&C says hardcopy within 5 days of Bid End date / Bid Opening date; GeM GTC says within 5 working days of bid opening.

• Dates coincide for opening on bid end day here, but 'days' vs 'working days' and Bid End vs Bid Opening could differ if opening slips. Safer to deliver by the earlier/stricter reading and obtain receipt.

Are Endobot/HomoSEP mandatory brands or only illustrative?

Seek written confirmation whether equivalent systems meeting ATC Made-in-India specs are acceptable, given GeM anti-brand-mandating rules.

• Material to bid/no-bid and OEM partnering strategy.

Which experience standard governs evaluation?

Ask whether ATC 7-year dual-system (≥2 WOs each + one with O&M) is mandatory in addition to GeM 3-year/50% past-performance filters.

• Clarify acceptable proof formats if client completion certificates are unavailable and only invoices/self-certification exist.

Undefined work volumes and project area for 12-month O&M

Request quantified monthly/annual pipeline lengths, number of manholes, geographic Project Area boundaries, and productivity expectations within the 8-hour/25-day shift envelope.

• Without quantities, pricing O&M logistics, fuel and wear is high-risk.

Payment milestones for supply vs 12-month O&M

Confirm whether 100% after CRAC applies to full contract including O&M, or whether milestone/monthly O&M billing will be used via the post-L1 price break-up.

• ATC says break-up is for billing/milestone payments, but no schedule is published.

Ownership and registration of LCV prime mover and transfer formalities

Clarify whether the BS-VI LCV is permanently transferred to GMC, remains agency-owned during O&M, and who bears RTO/insurance/driver statutory liabilities after commissioning.

• ATC includes LCV as part of the single operational unit with 1-year warranty from commissioning and agency-arranged driver/fuel during O&M.

Is pre-dispatch inspection applicable and at whose cost?

Confirm whether SGS/BV/CEIL/RITES pre-dispatch inspection will be invoked despite Inspection Required = No.

Very short bidding window

Bid dated 03-08-2026 closes 13-08-2026 20:00 — about 10 days to assemble dual-system credentials, OEM authorizations, EMD and full technical pack.

• Only one auto-extension of 3 days if fewer than 3 bids.

O&M cost and scope risk bundled into goods bid price

12-month dual-team O&M with vehicles, fuel, consumables and reserve operators must be priced into Total Bid Value without defined work quantities.

• Agency bears all penalties/levies for non-compliance and personnel/equipment safety risk.
• ULB may direct work within shift limits; productivity/throughput KPIs are not specified.

Liquidated damages for delayed delivery

LD @ 0.5% of contract value of delayed quantity per week (or part), capped at 5% normally and 10% for inordinate delay (>25% of completion period).

• Delivery period is essence of contract; 60-day delivery including SITC is tight for custom robotics + LCV integration.
• No price increase allowed during LD-extended delivery; buyer gets benefit of GST reductions.

Security and payment cash-flow risks

EMD INR 3,00,000 at bid; 3% ePBG for 13 months within 15 days of award; payments only after PBG verification and then up to 45 days after CRAC.

• EMD forfeitable for withdrawal/modification during validity, false documents, or failure to furnish performance security.
• No arbitration or mediation clause in the bid (both set to No).

Quantity variation and restrictive/technical compliance risk

±25% option clause plus highly detailed ATC specs and dual-system eligibility can create supply, pricing and disqualification risk.

• Brand-named parameters may be challenged or used restrictively.
• MSE/Startup experience-turnover relaxations are disabled, narrowing the bidder pool but also removing common exemptions for those criteria.

Operational and statutory compliance burdens

Agency must obtain statutory clearances, comply with labour codes, ensure non-entry sewer operations, and may face immediate termination for land-border false declaration.

• Labour-law non-compliance is a contract breach entitling buyer action.

Inviting / buyer organisation

Gaya Municipal Corporation Gaya under Urban Development & Housing Department, Bihar (Urban Development And Housing Department).

• Ministry/State Name: Bihar.
• Office Name: Gaya Municipal Corporation Gaya.

Buyer / HOD emails

HOD grievance email [email protected]; Buyer email [email protected].

• No telephone numbers are printed in the bid document extract.

Named buyer / beneficiary and consignee address

Buyer/Beneficiary: Shashi Kant, Gaya Municipal Corporation Gaya; consignee address Near Kedarnath Market, Gaya 823001.

• EMD DD favour: Municipal Commissioner Gaya Ji Municipal Corporation, payable at Gaya Ji.
• Physical EMD hardcopy is to be delivered to the Buyer (no separate postal address block beyond consignee/office identity is given).
• Consignee/Reporting Officer for both quantity lines: Shashi Kant.