Publication / issue date
The tender package is dated 08.09.2026. No later corrigendum is present in the supplied document set.
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Handling
Western Coalfields Limited · Nagpur, Maharashtra9865243
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
8 Sept 2026
26 Sept 2026
₹120.2 Cr
₹50 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
The tender package is dated 08.09.2026. No later corrigendum is present in the supplied document set.
Clarifications/representations must be raised through GeM within the period shown on the portal. A pre-bid meeting is only “if applicable”; the tender text gives no calendar deadline or meeting date.
The scope document defers the final bid start/end timestamps to the GeM publication and states opening is 24 hours after bid end (or as shown in the GeM Bid Document). The supplied scanned GeM notice could not be text-extracted, so exact calendar timestamps are not asserted here.
Bid validity is at least 120 days from the final bid-submission deadline; any extension requires a written GeM/email request and bidder consent, and refusal does not forfeit EMD.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated value is Rs. 113,32,87,016.00 excluding GST and Rs. 120,23,16,493.60 including GST. GST is Rs. 5,19,08,532.80 at 5% for Jobs 1–5 and Rs. 1,71,20,944.80 at 18% for Jobs 6, 7(A) and 7(B).
Rs. 50,00,000/- (Rupees Fifty Lakh Only), payable online only by net-banking from designated banks or NEFT/RTGS from any scheduled bank to WCL’s designated account; upload UTR/payment proof. No cash/offline instrument is accepted, it bears no interest, and a successful bidder may adjust it against performance security. JV/consortium bidders cannot claim the lead partner’s EMD exemption.
No separate tender-document fee is specified in the scope/ATC; bidders bear their own bid-preparation and submission costs.
Security deposit has two parts: performance security of 5% of annualized contract amount or contract amount, whichever is less, due within 21 days of LOA; and 3% retention from running bills. Performance-security BG validity is one year or 90 days beyond contract/extension, whichever is more (at least three years initially for contracts over three years). Performance security is refundable within 60 days and retention within 150 days after certified completion.
For an abnormally low bid below 85% of WCL’s updated/justified cost excluding GST, APS equals the difference between 85% of that cost and the quoted price excluding GST; it is due within the performance-security timeline and released 30% after 60% work, 50% after 80%, and 100% after completion.
Service bills are ordinarily monthly and payable within 10 days of SDAC and online bill submission, but this SLA specifically pays running-account bills at 97%, retaining 3%. Interim bills are verified against joint measurements and paid only after Engineer-in-Charge certification and contractual deductions.
Diesel escalation/recovery is calculated monthly using the specified base-date mechanism; the estimate uses diesel at Rs. 90.89/litre. WCL bears GST under GTA for Jobs 1–5; contractor pays GST for Jobs 6 and 7 and is reimbursed on documentary evidence.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Individuals, proprietorships, partnership firms, Companies Act companies and JV/consortia may bid. Each entity may participate in only one bid; multiple participation disqualifies all affected bids, forfeits EMD and can trigger minimum 12-month debarment.
Similar mechanized loading/transportation/excavation of coal, overburden, shale, extraneous materials, sand, ore or minerals must total at least 50% of annualized estimated value (for completion over one year) in any consecutive 365-day period during the last seven years ending 31.08.2026. The BSC fixes the threshold at Rs. 20,02,03,248.25; completed and ongoing work count, with simple 7% annual updating.
Minimum working capital is Rs. 8,00,81,299.30 (20% of annualized/estimated value, whichever is less), available on or after 29.06.2026 and certified with UDIN by a practicing CA. For a JV/consortium, lead member must hold at least 50% of the required amount and each other member at least 25%; member amounts are aggregated.
Bidder must unconditionally commit to matching owned or hired equipment: pay loaders up to 5.1 cum, tippers of 31.63 Te, and for Job 6 a 3062 TPD/unit mobile crusher plus 2.25 cum pay loader. At least 20% of the overall transport fleet must be electric or CNG/LNG based.
PAN is mandatory for the bidder (each Indian JV member); GST status must be regular, composition, or supported by a UDIN CA certificate for an unregistered bidder. Legal status must be proved by the applicable proprietorship affidavit, partnership deed, or memorandum/articles plus incorporation certificate and bidder-authority document.
Maximum three members; lead share at least 50%, each other member at least 20%. Members are jointly and severally liable; post-submission changes are prohibited; one entity may join only one JV/consortium. Bid must include the JV agreement and constituent authorizations; work experience/resources aggregate, but working-capital shares apply individually. Agreement must be registered before payment, and JV must obtain PAN/GST and GeM registration before contract execution.
Only Class-I (local content at least 50%) and Class-II (20% to below 50%) local suppliers are eligible. Because procurement exceeds Rs. 10 crore, every bidder must submit Annexure IX-A local-content certificate with UDIN from the prescribed auditor/accountant; Class-I receives a 20% preference margin.
False/misleading qualification evidence, applicable debarment, common/matching bidder-buyer IP addresses, prohibited-country non-registration, CIPP breach, or false local-content declaration can disqualify or debar. Holding companies may use wholly-owned subsidiary credentials; subsidiaries cannot use holding-company or sister-subsidiary credentials.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
A single, non-splittable 1096-day package at Amalgamated Gondegaon-Ghatrohna OCM, Nagpur Area, covering ROM/crushed-coal handling, transport, mobile crushing and road-sale loading; total estimated value including GST is Rs. 120,23,16,493.60.
Job 1: 32,88,000 Te ROM from Heap 4 to IR crusher, 0–1 km, 3000 TPD. Job 2: 32,88,000 Te crushed coal from IR crusher bunker to Dumri Khurd siding, 10–11 km, 3000 TPD. Job 3: 65,76,000 Te from Black Diamond crusher to siding, 10–11 km, 6000 TPD. Job 4: 4,38,400 Te Heap 4 to Black Diamond crusher, 0–1 km, 400 TPD. Job 5: 8,76,800 Te Heap 6 to that crusher, 1–2 km, 800 TPD.
Job 6: crush 32,88,000 Te ROM to minus 100 mm using contractor-supplied/installed/operated/maintained mobile crusher, minimum 3000 TPD; WCL supplies electricity and water free. Job 7(A): load 5,48,000 Te ROM, 500 Te/day or as required. Job 7(B): load 38,36,000 Te crushed coal, 3500 Te/day or as required.
Equipment must satisfy DGMS safety requirements; contractor supplies all items/jobs needed for receiving, crushing and stacking, while WCL provides 3.3 kV, 3-phase, 50 Hz power near the crushing installation. At least 20% of transport vehicles must be electric/CNG/LNG.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit only online on GeM. Two-part bid: all confirmatory/technical documents in Cover-I and unconditional percentage/item-rate BOQ price bid in Cover-II; covers are decrypted separately.
No hard copy is required or considered in tender evaluation; clarifications and shortfall documents are online only. The bid must be signed by the bidder or authorized representative, physically or digitally.
ATC, SLA, GeM GTC, Integrity Pact and all other conditions must be accepted unconditionally through GTE/BSC; upload legible scans. Missing historical documents may be sought once online for up to seven days, but new qualification credentials cannot be introduced.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The specific BOQ note says the package cannot be split, while general scope/ATC wording reserves a right to allot part of the work or distribute it among bidders. For bid strategy, the specific BOQ statement and its cross-reference to evaluation Clause 19.2(III) should prevail unless WCL clarifies otherwise.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm the final clarification, bid-submission and technical-opening timestamps on GeM. The scope document gives only portal-dependent rules rather than calendar timestamps, and bid validity runs from the final submission deadline.
Please confirm that all eight job components will be awarded as one indivisible package and that the generic right to allot/distribute part of the work will not be exercised.
Please confirm whether WCL guarantees the stated minimum daily fronts/quantities and that no shortfall penalty applies when coal/fronts, crusher interfaces, railway capacity, power/water, mine restrictions or WCL-directed suspension/omission prevent output. The contract otherwise permits omission/reduction without damages and still mentions shortfall penalties after foreclosure.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
If monthly average output is 80%–<100% of schedule, penalty is 10% of shortfall value if not made up in that financial quarter; at 70%–<80%, 20%; below 70%, 20% on shortfall beyond 30% is deducted immediately. Aggregate shortfall penalties cap at 10% of total contract value and deducted penalties are not refunded.
Quarterly reconciliation can recover coal shortage at prevailing sale price up to 2% and double the prevailing rate above 2%, including royalty/cess, from bills/security. Contractor also bears railway demurrage attributable to inadequate coal transport.
On contractor-default termination WCL may recover the higher of all security (including APS) or 20% of incomplete-work value, in addition to shortfall penalties, and recover any balance from other contracts or as debt within 30 days.
Quantities are provisional. WCL can alter/add/substitute work, omit portions without contractor damages, and require continued performance while new-rate disputes are resolved; extra quantities may reach 10%, or 30% in exceptional circumstances with approval.
5% performance security is due in 21 days, 3% is retained from every running bill, and an abnormally low bid can require APS. Failure to furnish PS/APS cancels award, forfeits EMD, withholds work dues as damages and triggers minimum one-year debarment.
Repeated safety violations can stop work and impose 5% of lost-period work value, capped at 2% of total contract value in addition to other penalties. Contractor bears workforce payments, statutory contributions, training, PPE and accident compensation.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
General Manager (CMC), Western Coalfields Limited, Coal Estate, Civil Lines, Nagpur – 440 001. Phone: (0712)-2510048; Fax: (0712)-2510737; email: [email protected].
Integrity Pact contacts: Shri Atanu Purkayastha, D-II/113, Kaka Nagar, Dr. Zakir Hussain Road, New Delhi-110003, [email protected]; and Shri Ved Prakash Yajurvedi, E-33, Ayudh Vihar, Plot No.3, Sector-13, Dwarka, New Delhi-110075, [email protected].
No physical bid submission address applies because offline/hard-copy bid documents are not accepted. If performance security is furnished as BG after award, the issuing bank must send the original by Registered Post (AD) to the concerned department; the beneficiary identified is WCL, Nagpur Area, Contract Management Cell.