Publication / bid date
02-09-2026.
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Solar Power Plant (Roof Top) for ONGRID System
Personnel Administrative Reforms Department Jharkhand · Hazaribagh, Jharkhand9814344
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
2 Sept 2026
30 Sept 2026
₹65 L
₹2 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
02-09-2026.
07-09-2026 at 16:00:00, at Meeting Hall, Collectorate Building, Hazaribag.
30-09-2026 at 15:00:00. The bid also enables automatic extension by 3 days, up to 3 times, if fewer than 3 bids are received; no extension or corrigendum is present in the supplied folder.
30-09-2026 at 15:30:00.
90 days from the bid end date; extension beyond that requires mutual consent between Buyer and Seller.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
INR 6,500,000. This value is guidance for EMD and eligibility thresholds, not a benchmark for the quoted price or price reasonableness.
INR 200,000 in favour of District Planning Officer, Hazaribag (Zila Yojana Padadhikari Hazaribag). Accepted forms under the GTC are Insurance Surety Bond, account-payee demand draft, fixed deposit receipt, banker's cheque, bank guarantee/e-bank guarantee, or acceptable online payment; the bid expressly also accepts a surety bond. It must remain valid 45 days beyond the 90-day bid validity and bears no interest.
Exemptions apply under GeM GTC. For MSE exemption on this goods bid, only the manufacturer of the offered product qualifies; traders do not. The bidder must upload valid supporting proof. Other GTC exemption categories include eligible DPIIT startups, specified bodies, valid vendor-assessed sellers, valid BIS-license holders, PSUs, and any category expressly designated by the Buyer.
No tender or bid-participation fee is stated. The bid's GeM disclaimer says an ATC asking for such a fee would make the bid/contract null and void.
The bid marks ePBG as not required for the initial supply contract. Separately, at the start of the 3-year post-warranty AMC, a performance bank guarantee equal to 10% of total contract value including AMC charges must be submitted directly to the Buyer and remain valid through AMC completion plus one year.
For the goods, 100% is payable within 10 days after CRAC and online bill submission; rejected goods receive no payment. AMC is paid annually after satisfactory completion of each period, certified by the end user, under an offline AMC contract handled by the Buyer.
Evaluation is total-value-wise. Prices are all-inclusive and landed at site, including loading/unloading and installation/commissioning where applicable. AMC must be quoted annually for 3 post-warranty years, each year at 3%-50% of equipment cost and non-decreasing, with GST included. The bid shows RCM applicable at 18% and ITC at 18%.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum average annual turnover is INR 32.5 lakh over the last 3 years ending 31 March of the previous financial year. Upload certified audited balance sheets for the relevant periods or a CA/Cost Accountant certificate. For bidders incorporated less than 3 years ago, use completed financial years since incorporation.
Eligible MSEs receive complete bidder-turnover relaxation, subject to technical and quality compliance and proof. Startup relaxation for experience and turnover is expressly not allowed. The bid invokes an 'Experience Criteria' document but does not print a numerical years/value/past-performance threshold in the supplied documents.
The offered system must meet the GeM category specification and all additional parameters in the bid, including the stated inverter, protection, cabling, mounting-structure and junction-box options. Non-compliant offers fail technical evaluation.
An OEM Authorization Certificate is listed as a required seller document. Because the category is Q3, an unapproved reseller is also deemed to undertake that it will source through an authorized distributor/dealer/channel partner and provide chain documents at delivery.
By registering and bidding, the bidder undertakes that it is not currently debarred under GFR Rule 151. False, misleading or forged bid information can cause EMD forfeiture and debarment; one bidder and its affiliates may submit only one bid.
A bidder from a country sharing a land border with India, and any bidder with a specified technology-transfer arrangement with such an entity, is eligible only if registered with the Competent Authority. The registration must be valid both at bid submission and bid acceptance; false declaration/non-compliance permits debarment and legal action. The definition extends to a consortium/JV if any member is covered.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply of 1 set of a rooftop solar power plant for an ONGRID, three-phase system (GeM Q3 category). The bid describes an additional '5KV Capacity' parameter, while separately requiring a 50 kW inverter; capacity therefore needs clarification.
The allowed inverter operating-voltage options range from 50-500 V through 200-1000 V; rated power factor is at least 0.8 or 0.9; display may be LCD/LED. Input cabling must use PVC conduit or GI cable tray. Module structures must be structural steel grade E300/E350/E410 to IS 2062; junction boxes may be GRP/FRP/powder-coated aluminium with IP65/IP67/IP68 protection.
Deliver 1 set within 90 days to Room No. 206-A, 2nd Floor, New Collectorate Building, PIN 825301, reporting to Laljee Manjhi. Delivery time is of the essence. The price includes free delivery at site, loading/unloading and installation/commissioning where in scope.
The product warranty is 2 years, followed by 3 years of annual AMC. The bid states that this warranty supersedes any catalogue warranty. Warranty defects must be rectified or replaced within 7 days when called upon by the Buyer; spare parts must remain available for at least 3 years after warranty unless otherwise specified.
The Buyer may increase or decrease the ordered quantity by up to 25% at contract placement and may increase contracted quantity by up to 25% during the contract at contracted rates, with additional delivery time calculated under the option clause.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit through GeM as an end-to-end online procurement. This is a two-packet bid: technical documents in the technical packet and all price elements only in the financial packet.
GeM applies Aadhaar-based e-signing to documents; the GTC states that e-sign is legally at par with a digital signature. No DSC class requirement is stated in the supplied documents.
Only the EMD hard copy is expressly required physically: submit it directly to the Buyer within 5 working days after bid opening. The supplied documents do not state a street/room address for this physical submission. GeM disallows making other physical documents a pre-qualification requirement, except EMD and signed Integrity Pact within 5 days of opening.
No prescribed annexure, proforma or printed form for any requested bidder document appears in either supplied PDF; consequently every checklist item has formatAvailable=false.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The additional specification calls the system '5KV Capacity' and refers to an ATC that is not supplied, while the main technical table requires a 50 kW inverter. These are different units and imply materially different plant sizing. Neither is a corrigendum, so no defensible prevailing capacity can be selected; the Buyer must clarify before pricing.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Is the required plant 5 kW, 50 kW, or another rating? Please correct '5KV Capacity', reconcile it with the required 50 kW inverter, and issue a complete single-line diagram and capacity/component schedule. This directly changes equipment sizing and bid price.
Please provide the ATC referenced by the capacity parameter and identify the exact contents of 'Certificate (Requested in ATC)', 'Additional Doc 1' and 'Additional Doc 2', including issuer, validity, signing and acceptance criteria. Their current undefined status creates a technical-rejection risk.
Does the 90-day scope include site survey, design, complete modules/BOS, mounting and civil works, earthing/lightning protection, installation, testing, DISCOM synchronization/net-metering and all statutory approvals? Identify existing electrical/roof conditions and responsibility for fees/shutdowns. The tender names one 'set' and partial category parameters but does not allocate these key interfaces.
Please confirm the complete receiving address, office hours, addressee and acceptable proof of timely delivery for the original EMD. The GTC requires receipt directly by the Buyer within 5 working days of bid opening, but the tender gives no physical-submission address.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delivery is due in 90 days and time is of the essence. LD is 0.5% of delayed-quantity contract value per week or part, normally capped at 5% of total contract value; an inexcusable delay exceeding 25% of the completion period is 'inordinate' and can raise the cap to 10%. Default permits cancellation of the unsupplied portion, performance-security forfeiture, rating downgrade and debarment.
The 5KV/50 kW inconsistency and missing referenced ATC make plant sizing, quantities, compliance evidence and turnkey interfaces uncertain. Pricing without clarification risks under-scope supply, rejection or unrecoverable variation because GeM prices are fixed and all-inclusive.
The consignee may inspect and reject within 10 days of receipt. CRAC is the basis for payment; rejected goods receive no payment and must be removed within 10 days at the Seller's cost, failing which storage/disposal risk shifts to the Seller.
The Seller carries a 2-year warranty plus 3-year AMC. Warranty defects must be rectified/replaced within 7 days. At AMC start, a 10% PBG on total contract value including AMC must remain valid through AMC plus one year, tying up security well after supply payment.
The Buyer may vary the initial quantity by ±25% and later increase contracted quantity by 25% at the same rates. No price increase is allowed during an extended delivery period, while the Buyer retains any benefit of a GST reduction.
The bid selects neither arbitration nor mediation. Under the GTC, bid-contract dispute resolution follows the options selected by the Buyer; disputes remain subject to the exclusive jurisdiction of courts where the Buyer's principal office is located.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Office: Hazaribag, Personnel Administrative Reforms And Raj Bhasa Department, Jharkhand. HOD grievance email: [email protected]. Buyer email: [email protected]. No phone number or named Buyer officer is printed.
District Planning Officer, Hazaribag (Zila Yojana Padadhikari Hazaribag) is the named EMD beneficiary. The GTC directs the EMD original to the Buyer, but the tender does not give a specific physical-receipt address.
Consignee/reporting officer: Laljee Manjhi. Delivery address: Room No. 206-A, 2nd Floor, New Collectorate Building, PIN 825301. No phone or email is printed for the consignee.