Publication / Bid date
Bid document dated 03-08-2026 (GEM/2026/B/7834514).
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Custom Bid for Services - Running and Maintenance of Administrative office building
Nhpc Limited · Darjeeling, West Bengal9661055
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
3 Aug 2026
24 Aug 2026
₹52.5 L
₹1.1 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 03-08-2026 (GEM/2026/B/7834514).
Bid End Date/Time: 24-08-2026 15:00:00. Auto-extension of 7 days up to 3 times applies unless at least 3 bids are received.
Bid Opening Date/Time: 24-08-2026 15:30:00.
Bid Offer Validity is 120 days from Bid End Date.
Time allowed for Technical Clarifications during technical evaluation: 3 Days.
Contract Period is 1 Year / 12 months from commencement; contractor must take over and commence within 10 days of LOA and Contract Agreement signing.
No pre-bid meeting date or separate pre-bid clarification deadline is stated in the bid documents.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated Bid Value (inclusive of all taxes): INR 52,46,726. Minimum Floor Price defined by Buyer: INR 45,63,358; quotes must be at or above the floor.
EMD Amount: INR 1,05,000. Advisory Bank: State Bank of India. Also accepted as surety bond; DD in favour of NHPC Ltd payable at SBI Siliguri allowed. MSE/Startup exemption with valid documents.
ePBG 5.00% of contract price; GeM duration 15 months; Advisory Bank SBI. Also allowed as DD (NHPC Ltd, SBI Siliguri) or BG/Insurance Surety Bond per Conditions of Contract.
No tender/bid participation fee is provided; GeM disclaimer bars asking for Tender fee / Bid Participation fee.
Monthly RA bills; attached Payment Terms require payment within 30 days of bill submission subject to EIC acceptance. GeM bid header states 45 days from SDAC (superseding GeM GTC 10 days)—ATC says attached documents prevail on discrepancy.
BOQ floor covers fixed monthly manpower charges, minimum 3.85% service charges, PMJJBY/PMSBY and liveries; bidder quotes total price above floor for extra CPOH + consumables + PPE. GST on fixed charges shown @18% (HSN 998519).
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Only Project Affected Families (PAFs) and Locals of TLD-IV Power Station may bid. Locals = residents of Darjeeling District. Only one bidder from one PAF may quote.
Bidders already holding four (04) or more live LOA/Work Orders for works/services (including vehicle hiring) at TLD-IV PS up to bid submission end date are not considered; undertaking required.
Qualifying Criteria require average annual financial turnover of at least Rs. 15.74 Lakh during last three years ending 31st March of previous FY. GeM header states 15 Lakh—attached QC prevails on discrepancy per ATC.
7 years past experience of same/similar service is required. QUAL criteria: during preceding 7 years, one work ≥ Rs.41.97 Lakh (80%), or two ≥ Rs.26.23 Lakh each (50%), or three ≥ Rs.20.98 Lakh each (40%) of estimated value, with award letters and completion certificates. Similar works = Running & Maintenance / Civil / Sweeping & Cleaning.
Complete MSE and Startup relaxation from Years of Experience and Turnover is enabled, subject to quality/technical specs and supporting exemption documents. MSE/Startup also exempt from EMD with notarized registration/DIPP recognition for the covered services.
MSE Purchase Preference: Yes, within L1+15%; if L-1 is not MSE and MSE SP quotes within L1+15%, 100% order quantity to such MSE on matching L1. MII Compliance: Yes.
Bidder must self-declare not banned/de-listed/blacklisted/debarred under NHPC banning guidelines (Integrity Pact Annex-A). Land-border bidders eligible only if registered with Competent Authority (GeM GTC cl.26). Common/matching IP address bids rejected.
Contractor (and sub-contractor) must have EPFO and ESIC registration; workers to have UAN; labour license if applicable; compliance with labour codes/laws and SA 8000:2001.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Running and Maintenance of Administrative office building, Site Office, Dispensary, CISF Office etc. at TLD-IV Power Station, Kalijhora (Darjeeling) for FY 2026-27.
Daily cleaning and upkeep of listed buildings and premises; inspect and keep potable water, toilets, lighting and water supply functional with minor repairs; daily waste collection/segregation/disposal; assist furniture/equipment shifting; supply cleaning materials/tools/consumables; follow safety, labour, environment and NHPC guidelines; other related tasks as directed by EIC.
Minimum 14 staff. BOQ Annexure-A/Details of manpower: 4 Skilled + 10 Un-Skilled. Monthly consumables list (Annexure-B) and yearly PPE (5 reflective jackets, 5 gum boots, 5 safety helmets) form part of quoted price above floor.
12-month service contract, project/lumpsum based quantity. Buyer option to increase/decrease contract quantity or duration up to 50% at issue; after issue only increase up to 50% (lumpsum scope/value increase needs service provider consent).
Regulatory/statutory compliance of service: YES; compliance to SOW/STC/SLA: YES. Contractor must obey applicable labour laws/Labour Codes, pay Central minimum wages, bank-pay workers, and maintain SA 8000 records. Unskilled labour to be recruited from local region only.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online Two Packet Bid on GeM (GEM/2026/B/7834514). Total contract price only to be quoted in online financial bid—not uploaded with technical bid. Reverse Auction not enabled. Evaluation: total value wise.
Document required from seller: Experience Criteria, Bidder Turnover, Certificate (Requested in ATC). Exemption seekers must upload supporting eligibility documents.
If EMD/PS submitted as Account Payee DD: upload scan with bid/award and deliver hardcopy to Buyer—EMD DD within 5 days of Bid End/Opening; PS DD original within 15 days of award. BG/Insurance Surety Bond originals follow bank/insurer submission instructions (registered post A.D. for surety bonds).
Bidder-uploaded documents are visible to other participating bidders after login. Integrity Pact on plain paper at bid stage; successful bidder executes on non-judicial stamp paper before agreement. Self-declaration on bidder letter head with seal & signature.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Tender folder and metadata contain no corrigendum or addendum. All dates, amounts and conditions stand as in the original GeM bid dated 03-08-2026 and its buyer-uploaded attachments.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM bid header states minimum average annual turnover of 15 Lakh, while Qualifying Criteria require Rs. 15.74 Lakh. Buyer ATC says attached documents prevail over GeM T&C on discrepancy—apply Rs. 15.74 Lakh unless buyer clarifies.
GeM Payment Timelines: 45 days from SDAC and online bill submission. Attached Payment Terms / Conditions of Contract: 30 days from bill submission subject to EIC acceptance. ATC: attached documents prevail.
QUAL Criteria test similar works over preceding 7 years (with 40/50/80% of estimated value). GeM Buyer Additional Specification 10 restates the same 40/50/80% tests but over the last three years (current FY + last three FYs). Both also require 7 years of past experience in the GeM header/spec 6. Seek clarification which window governs the value tests.
ITB compensation clause requires 2 Highly Skilled + 2 Skilled + 2 Semi Skilled + 10 Unskilled (=14). BOQ Annexure-A and manpower details show only 4 Skilled + 10 Un-Skilled (=14), with HS/SS wage columns zeroed. Affects staffing, wages and shortfall recoveries.
Buyer ATC names EIC as DGM (Civil), TLD IV PS. Conditions of Contract name Head of Project TLD-IV PS / Head of Division and specifically GSM (Civil), TLD-IV PS or authorised representative.
GeM bid details set Arbitration Clause: No (and Mediation Clause: No). Conditions of Contract clause 28 provide amicable settlement and arbitration machinery. ATC says attached documents prevail on discrepancy with GeM T&C—contract dispute route needs confirmation.
GeM ePBG duration is 15 months. Conditions of Contract require PS valid till one month beyond the 12-month Contract period (effectively ~13 months), extendable as needed. Align instrument validity to the stricter/buyer-accepted period at award.
GeM Beneficiary block names NHPC Limited Corporate Office, Sector-33, Faridabad. Buyer DD instructions: NHPC Ltd payable at SBI Siliguri. QUAL EMD: NHPC Ltd., payable at SBI Hill Cart Road, Siliguri; BG online confirmation beneficiary NHPC Ltd., TLD-IV PS. Use instrument text that matches the chosen form and obtain buyer confirmation if bank rejects mismatched beneficiary wording.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether minimum average annual turnover is Rs. 15 Lakh (GeM header) or Rs. 15.74 Lakh (Qualifying Criteria), and which documents will be used at evaluation.
Does the 40%/50%/80% similar-work value test apply over preceding 7 years (QC) or over the last three years (GeM Additional Specification 10)?
Which manpower mix is binding for deployment and shortfall recovery: BOQ 4 Skilled + 10 Unskilled, or ITB 2 Highly Skilled + 2 Skilled + 2 Semi Skilled + 10 Unskilled?
What exact documents prove Darjeeling District Local status (e.g., domicile/voter ID/residential certificate), and is any format prescribed beyond Tehsildar-and-above certificate for PAFs?
Which payment timeline governs monthly bills—30 days (Payment Terms) or 45 days from SDAC (GeM)? Is arbitration available despite GeM Arbitration Clause = No?
Please confirm exact beneficiary name/payable-at for DD/BG/Surety Bond and the physical address/official to receive hardcopy EMD instruments within 5 days.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Participation is closed to PAFs & Darjeeling District locals only, with one-bidder-per-PAF and a 4-live-order cap at TLD-IV. Non-local national vendors are ineligible regardless of capability.
Short deployment of the minimum 14 staff attracts recovery at 1.5× prevailing minimum wages per head per day by category. Delay/negligence in attending complaints also attracts 1.5× minimum wages per day from bills.
Non-submission of PS without valid reason can trigger 12% interest, RA-bill deductions, and if not submitted within 45 days of LOA: award termination, EMD forfeiture, 1-year ban from NHPC business and ineligibility for re-tender of this work.
Cannot quote below Rs. 45,63,358 floor built on minimum wages + 3.85% service charge. Competitiveness is only on extra CPOH + consumables + PPE. Wage/EPF/ESIC revisions are reimbursable, but cash-flow depends on monthly bill certification and statutory proofs.
EIC may withhold monthly bills if bank salary proof, EPF/ESI deposits or other statutory compliances are not produced. Contractor must still pay workers by the 7th; NHPC may pay workers directly and recover with 15% overheads if contractor defaults.
Employer may set off claims against any sums under this or other contracts/security deposit; post-payment audit recovery for 2 years after final bill; termination for unsatisfactory performance with work at contractor risk and cost; Employer may take over part/full contract without assigning reason.
Buyer can vary quantity/duration up to 50%. Bids sharing matching/common IP with other bidders or buyer are outrightly rejected—shared office networks/cyber cafes are a bid-failure risk.
Integrity Pact applies with IEMs; violations can lead to EMD/PS forfeiture, suspension/banning under NHPC guidelines, and other sanctions. Bid documents of participants are visible to other bidders.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
NHPC Limited, Teesta Low Dam-IV (TLD-IV / TLDP4) Power Station, Kalijhora, Darjeeling under Ministry of Power.
HOD grievance email: [email protected]; Buyer email: [email protected].
Sanjeev Kumar Roy — NHPC Limited, Teesta Low Dam-IV Power Station, Kalijhora Bazar, P.O. Kalijhora, PIN 734008.
EIC identified as DGM (Civil), TLD IV PS, NHPC Ltd., Kalijhora in ATC (Conditions of Contract also refer GSM (Civil)/Head of Project). Paying Authority: DGM (Finance), NHPC LTD., TLD-IV PS.
For online BG confirmation: Beneficiary NHPC Ltd / NHPC Ltd., TLD-IV PS; A/c No. 11168589082; IFSC SBIN0000184; Bank address Hill Cart Road, Siliguri. GeM beneficiary office also listed as NHPC Limited Corporate Office, Sector-33, Faridabad, Haryana 121003.
Shri Upendra Malik, B-108, NSG Society, Plot-2, Pocket-6, Builders Area, Greater Noida-201315 (UP), email [email protected]; Shri Prabhash Singh, E7 M702, Housing Board Colony, Arera Colony, Bhopal, MP-462016, email [email protected].
eOffice notes name Bikas Chandra Mandal, Manager (Mech)/(P&C); Mozahirul Haque Ansari, Group Senior Manager (P&C); Anand Kumar, General Manager (P&C), TLD-IV PS—buyer-side processing contacts, not a stated bid-submission address.