Sale of Waste or Scrap Paper and Materials

Publication of e-NIT

Bidding Documents published on 08-09-2026 (Bid Reference No. WBTBCL-202609-0016).

• No corrigendum amends this date.

Pre-bid meeting / clarification

Online pre-bid meeting through e-mail on 10-09-2026 at 14:00 hrs; queries should reach one day before the meeting.

• Interested bidders must send email from their official email id two days before the meeting.
• Non-attendance at the pre-bid meeting will not disqualify a bidder.
• Pre-bid minutes/responses may be uploaded within 3 days of the meeting if deemed necessary.

Bid uploading window

Online bid uploading starts 12-09-2026 at 14:00 hrs and closes 21-09-2026 upto 12:00 hrs.

• Complete Technical and Financial Bids must be uploaded on www.wbtenders.gov.in by this deadline.

Technical bid opening

Technical Bids open online on 22-09-2026 at 12:00 hrs.

• Technical Bid Evaluation, uploading of responsive/non-responsive list, and Financial Bid Opening are 'To be informed later'.

Bid validity

Bids remain valid up to March 2027.

• ITB 2.14.1 states bids remain valid up to March 2027 after the bid submission deadline date prescribed by the Purchase Committee.
• Purchase Committee may request extension; a bidder may refuse without forfeiting Bid Security.

Contract / sale period

Rate contract covers sale/lifting of waste/scrap for October 2026 to March 2027.

• Contract may be extended for a longer period by mutual agreement on original rates and conditions.

EMD / Bid Security

Earnest Money / Bid Security is Rs. 10,00,000 (Rupees Ten Lacs only) by RTGS/electronic fund transfer; MSMEs and State/Central Government organisations/PSEs are exempt.

• Bank: HDFC Bank Ltd, Stephen House Branch, Account No: 00080350003421, IFSC: HDFC0000008.
• Scanned proof of EFT / EMD exemption certificate must be uploaded with the bid.
• Any bid without required bid security is rejected as non-responsive.
• Unsuccessful bidders' EMD/Bid Security is returned without interest within 15 working days.
• For successful bidders, EMD is converted as Bid Security.
• Forfeiture triggers include bid withdrawal during validity, corrupt/fraudulent/collusive practices, false records, failure to lift as per schedule, and other breaches (also referred as EMD/Bid Security/Performance Security in Sl. 1.20).

Tender document fee

No tender document fee is stated; Bidding Documents are downloaded from www.wbtenders.gov.in.

Performance / security deposit after award

No separate performance-security amount or instrument is prescribed; successful bidder's EMD is converted as Bid Security, and forfeiture text also refers to Performance Security.

• Sl. 1.20 heads forfeiture events as 'EMD/ Bid Security/Performance Security' but does not fix a distinct performance-security quantum.

Pricing basis and evaluation money terms

Quote item-wise rates in INR exclusive of GST; rates are firm and all-inclusive of packing, loading and transportation; award is H1 on weighted sum of all 8 items.

• BOQ quantities are unit 1 KG per item for rate quoting (rate contract), not bulk quantities.
• Purchase Committee may negotiate with H1 to fix the H1 rate.
• Quoted price is subject to further negotiation (ITB 2.11.4).
• No estimated tender value / reserve price is stated in the tender documents.

Payment terms (buyer to WBTBCL)

Buyer must pay the Purchase Committee in Indian Rupees in advance before lifting waste paper & materials.

• Buyer is entirely responsible for all taxes, duties, licence fees, etc.
• Transportation of lifted materials is by the Buyer unless otherwise specified.

Who may bid

Eligible and qualified genuine paper waste/scrap buyers and Paper Mills may participate.

• No consortium/JV rules are stated in the documents.

Technical experience (5 years)

Bidder must have been engaged in purchase of Waste/Scrap Paper from any Government Press or Government Undertaking Press, or must be a Paper Manufacturer, for 5 years: 2020-2021 through 2024-2025.

• Bidder must have capacity to collect, pack and load/lift waste/scrap within press premises on regular basis at own cost.

Financial capacity / turnover

Genuine paper waste/scrap buyers need minimum average annual turnover of Rs 5 Crores from sale of Waste/Scrap paper for FY 2022-23, 2023-24 & 2024-25; Paper Mills need minimum average annual turnover of Rs 50 Crores for the same three years.

• Support with Audited Balance Sheet & Profit & Loss Account for those three years.

Registrations and labour compliances

Bidder must hold PF & ESIC enlistment/registration (with PAN and GST) and submit July 2026 PF & ESIC payment challans for at least 10 labourers.

• ITB 2.4.2 also requires GST, PF and ESIC Registration Certificates and PAN.

Integrity / conflict of interest / cartel bars

Bidders with conflict of interest, collusive bidding, cartelisation or pool rates are not eligible; corrupt/fraudulent/coercive practices attract rejection, contract termination and ineligibility for a stated or indefinite period.

• Conflict includes common control, same legal representative, shared third-party influence, participation as consultant in specifications, or more than one bid.
• False/manufactured/untrue records cause outright rejection and EMD forfeiture; if order already awarded, order cancellation and BID Security/EMD forfeiture.
• By participating, bidder confirms unconditional acceptance of all tender terms.

Integrity declarations required with bid

Bidder must submit a declaration not to indulge in corrupt practice (ITB 2.3.1) and an Indemnity Bond in favour of WBTBCL for financial loss from such practice.

Nature of procurement

Open e-tender rate contract to ascertain rates for sale by WBTBCL of various waste/scrap paper and materials from Unit-II to the successful buyer (H1) for October 2026 to March 2027.

• This is a sale of scrap by WBTBCL; the selected bidder is the Buyer who lifts materials against advance payment.
• H1 is awarded all eight items; evaluation multiplies each item rate by its weightage factor and sums the values.

Location

Materials are from Unit II, 5/5 B.T. Road, Kolkata-700056; WBTBCL office is at 11, B.T. Road, Kolkata-700056.

Items and weightage factors

Eight scrap categories with fixed weightage factors used for H1 computation; BOQ quotes rates per KG.

• 1.01 Trimming Paper / Printed Forms / Obsolete Books & Forms (excluding Newsprint) — weightage 9.0
• 1.02 Reel Top Waste Paper (White) — 0.4
• 1.03 Reel End Paper — 0.1
• 1.04 Reel core in different sizes (Average core weight 3 kg) — 0.1
• 1.05 Newsprint trimmings/printed forms/obsolete books/top waste/reel end & core and packing board/wrapper/spiral white cuttings from perfect binding — 0.1
• 1.06 Water soaked scrap paper/core & cover — 0.1
• 1.07 Rejected Aluminium Plate — 0.1
• 1.08 Plastic Wrapper/chat & bags — 0.1
• No estimated lift quantities for the contract period are stated; BOQ shows quantity 1 KG per item for rate entry.

Buyer obligations and timelines

Buyer collects, packs and loads at press premises at own cost on a regular basis, pays in advance, and lifts as per schedule; delayed/failed lifting can lead to re-allotment and security forfeiture.

• Contract period October 2026–March 2027; extendable by mutual repeat order on original rates.
• No specific LD rate or day-wise lifting SLA is quantified beyond schedule compliance and termination for default.

Submission portal and mode

Online-only dual-folder e-submission on www.wbtenders.gov.in; Technical Bid and Financial Bid uploaded simultaneously before Sl. 1.11 deadline.

• Bidder must be enrolled/registered on the State e-procurement system.
• If a bid is re-submitted within the timeline, only the last submitted bid is considered.
• Conditional/incomplete bids are not accepted.
• No requirement is stated for physical originals or hard-copy delivery.

Digital signature and encryption

All bid documents must be virus-scanned, properly indexed and digitally signed with a valid Class-II or Class-III DSC (USB e-token) from NIC-approved providers so uploads are encrypted.

• Bid must be signed by a person or persons duly authorised to sign on behalf of the bidder.
• Scan advice: 75–100 DPI to keep file size manageable.

Cover / folder structure

Submit Technical Bid (TECHNICAL INFO and FINANCIAL INFO contents under technical statutory/non-statutory covers) and Financial Bid (BoQ folder) as specified; missing documents in respective folders may cause summary rejection.

• e-NIT refers to technical (statutory and non-statutory) folder and financial folder; ITB 2.11.2 labels TECHNICAL INFO and FINANCIAL INFO under the Technical Bid, with BoQ as the Financial Bid folder—see contradictions.
• Documents checklist (p.35) must be digitally signed and uploaded; only listed documents should be uploaded or the bid may be cancelled.
• Bidders may not supplement online data during evaluation except documents specifically sought by the Purchase Committee.

No corrigendum / addendum on record

Only Tendernotice_1.pdf and BOQ_2556645.xls are present; no corrigendum or addendum document is included in this workspace, so original NIT dates and conditions apply as published.

• Final applicable snapshot: publish 08-09-2026; pre-bid 10-09-2026 14:00 hrs; upload start 12-09-2026 14:00 hrs; upload end 21-09-2026 12:00 hrs; technical opening 22-09-2026 12:00 hrs; bid validity up to March 2027; EMD Rs. 10,00,000; contract period October 2026–March 2027.

Where financial-capacity papers sit vs what is the Financial Bid

e-NIT speaks of technical (statutory/non-statutory) and financial folders, while ITB puts PAN/GST/audited accounts under a TECHNICAL Bid 'FINANCIAL INFO' folder and limits the Financial Bid to BoQ only.

• Practical reading: BoQ alone is the price bid; statutory financial papers still belong with technical qualification uploads—but folder labels conflict and can cause upload errors.
• ITB also places 'Letter of Financial Bid' inside the TECHNICAL INFO list.

Corrupt-practice declaration vs Indemnity Bond packaging

ITB 2.4.2 requires a separate declaration (f) and a separate Indemnity Bond (g); the p.35 checklist merges both into one Sl. 9 Indemnity Bond 'as declaration'.

• Safest action: upload both a clear anti-corruption declaration and a distinct Indemnity Bond addressing ITB 2.3.1 loss.

Performance Security named but not quantified

Sl. 1.20 forfeits 'EMD/ Bid Security/Performance Security', yet the only amount instrumented is Rs. 10,00,000 EMD which converts to Bid Security for the successful bidder—no separate performance-security figure or form is set.

• Bidder should treat the converted EMD/Bid Security as the live security at risk unless a later order clarifies a distinct Performance Security.

Duplicate PF/ESIC challan listing across folders

July 2026 PF & ESIC challans are required under TECHNICAL INFO and again under FINANCIAL INFO, creating redundant/conflicting upload instructions.

• Upload in both named folders if the portal structure allows, or follow portal statutory/non-statutory mapping while ensuring the file is present.

Estimated quantities / generation volume by item

Ask for item-wise expected generation/lift quantities for Oct 2026–Mar 2027, because BOQ quantities are 1 KG placeholders and no volume forecast is published.

• Material to pricing, logistics capacity and whether Rs 10 lakh EMD is proportionate.

Lifting schedule, notice period and site working rules

Request the draft lifting schedule, response time after intimation, permitted working hours, weighment method, and packing standards, since forfeiture/re-allotment turn on 'as per schedule' without a published calendar.

Performance Security quantum after award

Clarify whether any Performance Security beyond conversion of Rs 10 lakh EMD into Bid Security is payable, its form, and release timeline.

Exact portal folder mapping for mandatory papers

Seek a folder-wise upload matrix resolving TECHNICAL INFO vs FINANCIAL INFO vs BoQ, Letter of Financial Bid location, and whether declaration and Indemnity Bond are one file or two.

• Mis-filing is a stated ground for summary rejection.

Paper Mill turnover scope and scrap-buyer turnover proof

Confirm whether Paper Mill Rs 50 Cr average is overall turnover or scrap-related, and what certificate format is accepted for the Rs 5 Cr scrap-sale turnover of buyers.

Post-H1 negotiation and rate firmness

Ask how far H1 rates can be reopened after opening, given firm-rate language alongside reserved negotiation rights and ITB 2.11.4 further negotiation.

Large EMD at risk with conversion and broad forfeiture

Rs 10 lakh EMD is high relative to unspecified scrap volumes; successful bidder's EMD becomes Bid Security and can be forfeited for lifting defaults, false records, ethics breaches or general tender breaches.

• Unsuccessful EMD returns without interest only within 15 working days.

Advance payment and full buyer logistics cost

Buyer must pay before each lift and bear packing, loading, transport and all taxes/duties—working-capital and logistics risk sits entirely with the buyer.

No volume guarantee; all-eight-item bundle on weightage H1

Rate contract gives no guaranteed tonnage; award is a single H1 across all eight items using fixed weightages (item 1.01 weighted 9.0), so mix risk and cross-subsidy of rates are material.

• BOQ unit quantities are 1 KG each, so commercial exposure depends on actual generation mix.

Unilateral termination / re-allotment for lifting dissatisfaction or delay

Purchase Committee may terminate if lifting is not to its satisfaction after hearing, terminate for default if quantities are not lifted within contract periods, and re-allot the order to another eligible bidder on delayed/failed lifting.

• Limitation-of-liability clause preserves buyer obligations to pay penalty or damages, but no numeric LD schedule is published.

One-sided arbitration and post-tender price reopening

Disputes go to arbitration in Kolkata with the Chairman of WBTBCL as arbitrator; H1 rates remain subject to Purchase Committee negotiation after bid opening.

• English arbitration under Arbitration & Conciliation Act, 1996; Kolkata courts exclusive jurisdiction.

Strict document completeness and no post-bid supplementation

Missing any listed statutory/non-statutory document can cause summary rejection; bidders cannot add supporting data later except if specifically sought.

• Uploading documents outside the tender list may also cancel the bid per checklist note.

Inviting authority / office

West Bengal Text Book Corporation Limited (A Govt. of West Bengal Undertaking), 11, B.T. Road, Kolkata – 700 056.

• Scrap lifting location referenced as Unit-II, 5/5 B.T. Road, Kolkata-700056.
• No separate named tender-inviting officer (beyond digitally signed Souradip Roy on the PDF) is printed as a contact person for submissions.
• No physical submission address is prescribed; bids are online on www.wbtenders.gov.in.

Helpline and email for bid filling / clarifications

Helpline +919147708539; email [email protected] for clarifications and online pre-bid queries.

• Prospective bidders may also contact WBTBCL at 11 B.T. Road, Kolkata-700056 regarding e-tender enrolment if required.
• Purchase Committee responses to queries are via the e-tender portal when uploaded.

E-tender portal

www.wbtenders.gov.in is the portal for download, upload, pre-bid minutes and corrigenda.