Bid publication date
Bid document is dated 28-07-2026 (GeM Bid GEM/2026/B/7844621).
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Hiring of Sanitation Service - Manpower Based Model - Cleaning Staff; 6; All Areas; All Areas; Daily; 2
IIT Bhubaneswar · Khordha, Odisha9672848
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
28 Jul 2026
20 Aug 2026
₹9.7 Cr
₹30 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document is dated 28-07-2026 (GeM Bid GEM/2026/B/7844621).
Mandatory pre-bid meeting on 07-08-2026 at 15:00 hrs (reporting 14:40 hrs) at Admin Building, IIT Bhubaneswar, Argul – 752050.
Physical campus survey (Argul and Samantapuri) must be completed at least 3 days before bid closing, with survey certificate from Officer-in-Charge.
Bid End Date/Time is 20-08-2026 13:00:00.
Bid Opening Date/Time is 20-08-2026 13:30:00.
Bid Offer Validity is 180 days from the bid end date.
Contract period is 2 Year(s), subject to annual renewal on satisfactory performance.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated Bid Value is INR 96,532,333.05 (inclusive of all taxes).
EMD is ₹30,00,000 (Rupees Thirty Lakh only); Beneficiary is The Registrar, IIT Bhubaneswar.
No tender document fee or bid participation fee is prescribed in the bid documents.
ePBG is 5.00% of contract value for 26 months; Advisory Bank State Bank of India.
Successful bidder must submit additional Performance Security of ₹35,00,000 against gratuity liability for engaged manpower.
Financial document with price breakup is mandatory; quote manpower monthly rates, machinery rental, garbage per-ton cost, and agency commission 3.85% to 7% (inclusive of GST).
Monthly reimbursement for actual manpower supplied after agency first pays wages on or before 7th of each month; EPF/ESI reimbursable against challans.
Agency must provide group insurance of at least ₹2 lakhs per person per year for all eligible manpower at its own cost; may be built into agency commission.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be a legally constituted Proprietary/Partnership firm/Limited Company/Agency/Society with valid cleaning/housekeeping licence under Contract Labour (R&A) Act 1970 (or valid law) for FY 2026-27 or later.
Minimum 3 years past experience of similar cleaning and housekeeping services as on bid submission end date.
ATC requires at least one similar completed cleaning/housekeeping work meeting 1×₹3.84 Cr, or 2×₹2.40 Cr each, or 3×₹1.92 Cr each (annualized values), with CSPR not prior to 31.03.2026.
ATC: Annual Turnover of at least ₹30 Crores or more from Cleaning and housekeeping Services only during each FY from 01.04.2023 to 31.03.2026; CA certificate (Annexure-IX) plus audited BS & P&L required.
Must be registered with EPFO, ESIC, Income Tax and GST; submit PAN, TAN, GST, EPFO and ESIC registration documents.
Operational office/branch required in Bhubaneswar / Cuttack / Puri / Jatani / Khordha, proved only by GST certificate and/or valid Odisha Shops & Commercial Establishments Act Registration Certificate (Form 3).
Attendance at pre-bid meeting is mandatory; non-attendance means bid not considered. Site survey certificate (Annexure-XIV) is mandatory with technical bid.
Notarised non-blacklisting/debarring declaration on Rs.100 stamp paper (Annexure-VI) required; bidder must not be under liquidation/court receivership/bankruptcy.
Technical evaluation is 100 marks (Turnover 40, Manpower on roll 30, Similar experience years 30); minimum 75 marks required to open financial bid.
MSE purchase preference enabled (L1+15%, up to 100% quantity if matched); MII compliance required; land-border bidders need Competent Authority registration.
JV/Consortium is contemplated in forms (MoU and Bid Securing Declaration in name of all JV partners) but no separate equity caps or size limits are stated.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Hiring of sanitation/cleaning and housekeeping services on manpower-based model for IIT Bhubaneswar (Argul, Jatani & Samantapuri campuses) for 2 years.
Provisional manpower: 139 Cleaning Staff (unskilled, incl. reliever), 8 Supervisors (skilled), 2 Facility Managers (highly skilled) — total 149.
Service across academic/admin/hostel/residential/road areas at Argul & Samantapuri; approx. total built/service area 1,95,469 sq.m (2,104,011.71 sq.ft) plus ~10 km external roads.
Service provider must supply brand-new cleaning machines (59 total) of specified brands/specs; consumables/cleaning agents by Buyer; garbage lifting & disposal addon yes (~60 tons/month).
Mechanized/manual cleaning of buildings, toilets, roads, hostels and outer areas at prescribed frequencies; uniforms/ID; biometric attendance; training; stock and attendance registers.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Two Packet Bid to be submitted on GeM portal; technical and financial documents as sought in bid/ATC must be uploaded.
Original EMD instrument must reach Assistant Registrar (S&P) before bid submission end (ATC); GeM clauses also require EMD hardcopy within 5 days of bid end/opening; Annexure-VI hardcopy within 5 days.
Self-attested photocopies for checklist documents; Annexure-VI on Rs.100 non-judicial stamp paper executed & attested by Executive Magistrate/notarised; several undertakings on company letter head with signature & seal.
Upload documentary evidence of Odisha office, dedicated/toll-free service telephone, and escalation matrix of telephone numbers.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The tender document set contains no corrigendum or addendum; original bid dates, values and conditions stand as published.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
ATC requires ≥₹30 Cr from cleaning/housekeeping in each FY 2023-24 to 2025-26, while GeM states minimum average annual turnover 3000 lakh for 3 years and shows MSE/Startup partial relaxation to 2500 lakh.
ATC uses annualized thresholds ₹3.84 / 2.40 / 1.92 Cr, while GeM uses 80% / 50% / 40% of estimated cost (~₹7.72 / 4.83 / 3.86 Cr).
ATC limits EMD to DD/FDR/NEFT/BG and requires original before bid submission end; GeM bid also allows Banker's Cheque/surety bond and hardcopy within 5 days of bid end/opening.
Eligibility clause 11 accepts office in Bhubaneswar/Cuttack/Puri/Jatani/Khordha, but Annexure-I checklist item 18 omits Puri.
Eligibility text points some requirements to wrong annexure numbers relative to the printed formats (e.g., work-order format cited as Annexure-VIII while Annexure-VIII is manpower-on-roll).
Excel row 1 cites approx. 147 manpower while rows 2–5 cite approx. 129 manpower; Scope/Bid establish 139+8+2=149.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask whether qualification is each-year ≥₹30 Cr from cleaning only (ATC), average ≥₹30 Cr / 3000 lakh (GeM), and whether MSE/Startup 2500-lakh relaxation applies despite ATC.
Seek confirmation whether ATC annualized ₹3.84/2.40/1.92 Cr thresholds or GeM 80/50/40% of estimated cost control technical eligibility, and which client types count.
Confirm whether original EMD must physically reach before bid end (ATC) or within 5 days after (GeM), and whether Banker's Cheque/surety bond are acceptable.
Clarify if quoted agency commission must stay within 3.85%–7% incl. GST and whether insurance, facade/glass cleaning, training, ladders, biometric systems and other own-cost items must be loaded only into that commission/rental quotes.
Ask how pre-bid attendance will be recorded for evaluation, authorisation format required, survey booking lead time with [email protected], and whether both campuses must be visited on same day.
Confirm whether ₹35 lakh gratuity performance security is over and above the 5% ePBG, timelines for both, and release conditions if no gratuity becomes payable.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Extensive per-day/per-incident LDs for manpower shortfall, cleanliness, machine downtime, wage delay (0.5% of contract value/day from agency commission), facade delay, uniforms, etc., plus open-ended 'suitable LD' for any contractual violation.
Institute may terminate anytime during contract for poor performance without assigning reason; Director's decision is final in disputes; jurisdiction only Bhubaneswar/Cuttack.
Agency must pay wages by 7th and deposit EPF/ESI first, then bill Institute; bonus (if any) and group insurance are agency-borne; gratuity liability sits with agency with ₹35 lakh extra security.
Mandatory pre-bid attendance, pre-close site survey certificate, physical EMD timing, local-office proof form restrictions, and complete Annexures I–XV create multiple automatic rejection points.
5% ePBG for 26 months plus ₹35 lakh gratuity security; EMD/PBG forfeitable for withdrawal, non-execution, or delayed performance security; no interest on performance security.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Indian Institute of Technology (IIT) Bhubaneswar under Department of Higher Education, Ministry of Education.
Buyer email: [email protected]; HOD grievance redressal: [email protected].
Consignee/Reporting Officer: Pradip Kumar Poddar, Admin Bldg., IIT Bhubaneswar, Argul Jatni, 752050; site-survey consent email [email protected].
Original Bid Security to Assistant Registrar, Stores & Purchase Section, 3rd Floor, Admin Building, IIT Bhubaneswar, Argul, Jatani, Dist. Khordha, Odisha – 752050.