Security Manpower Service at BEL Factory and Colony

Publication / bid dated

Bid Number GEM/2026/B/7906711 is dated 12-08-2026.

• No corrigendum in the tender pack changes this date.

Pre-bid meeting

Pre-bid is scheduled on 18-08-2026 at 15:00 through VC at BEL Pune.

• No separate clarification-submission deadline is printed beyond this pre-bid slot.

Bid submission deadline

Bid End Date/Time is 22-08-2026 15:00:00.

• Auto-extension: minimum 2 bids required to disable automatic extension; auto-extend by 3 days; maximum 2 auto-extensions.
• Submission is online on GeM; hard-copy tender documents are not accepted.

Bid opening

Bid Opening Date/Time is 22-08-2026 15:30:00.

• Two Packet Bid; commercial/price bid opens only for vendors who qualify pre-qualification/technical criteria.
• Technical clarifications during evaluation allowed for 2 days.

Bid offer validity

GeM bid offer validity is 100 days from the bid end date.

• ITB separately states rates should remain valid for 3 months from the date of opening of the tender — treat this as a cross-document conflict (see contradictions).

Contract period

Contract period is 2 Year(s) 1 Day(s) on GeM, described as two years from LOI/award in ATC, extendable by one more year (2+1) on same terms with mutual consent / BEL discretion and satisfactory performance.

• On 3rd-year extension, Bank Guarantee / Security Deposit is to be renewed till expiry of extension plus additional 6 months.

Estimated tender value / floor price

Estimated Bid Value is INR 1,73,53,309.87 (inclusive of all taxes); ITB states estimate Rs.173.53 Lakhs for 2 years.

• Buyer has defined a minimum floor price equal to the estimated value; service providers are advised to quote above the minimum floor value.
• BOQ base cost excluding service charge/contractor profit and GST is Rs.1,67,09,975.80; tender value of Rs.173.53 Lakhs is Cost + Profit @ 3.85%.
• Firm quoting below 3.85% contractor's profit will be disqualified; L1 is among remaining firms (>=3.85%).
• Rates are excluding GST; GST reimbursed at actuals on claim with GSTR-1 and GSTR-3B.
• Estimated value is for guidance on EMD and eligibility only and is not a bid-price ceiling.

EMD / bid security

EMD is INR 1,73,000; Advisory Bank State Bank of India; beneficiary Sr DGM (F&A) / Unit Finance Head, BEL, NDA Road Pashan Pune 411021 (UIN NCTGC2415P).

• GeM: EMD & Performance security should be in favour of Beneficiary; EMD also accepted as surety bond.
• GeM GTC Bid Security forms: Insurance Surety Bond, Account Payee DD, FDR, Banker's Cheque, Bank Guarantee (including e-BG), or online payment; validity should be 45 days beyond bid validity; scanned copy in bid and hard copy to Buyer within 5 working days of bid opening.
• ITB forms: crossed DD in favour of Bharat Electronics Limited or BG (Appendix-I of GCC) from any Nationalized/Scheduled Bank; cheques not accepted.
• ITB also says EMD to be deposited in the tender box at Plant and Services, BEL, NDA Road, Pashan, Pune on or before due date/time — conflicts with GeM GTC timing (see contradictions).
• EMD exemption: valid supporting document per GeM GTC; under MSE category only manufacturers for goods and Service Providers for Services (not traders). ITB: exemption on valid NSIC/MSME (Only Udyam-Micro or Small).
• Unsuccessful EMD refunded after opening (ITB) / within 15 days after award or expiry of bid validity (GTC). Successful DD EMD retained as part of initial Security Deposit (ITB).

Tender / bid document fee

No tender fee / bid participation fee is charged; GeM disclaimer treats asking for tender fee as making the bid null and void.

Performance security / ePBG / security deposit

GeM requires ePBG of 5.00% for 24 months (Advisory Bank SBI). BEL GCC also requires Security Deposit of 10% of contract value (or Rs.80 Lakhs whichever is less) for contracts up to Rs.10 Crores, with 1% initial SD (max Rs.5 Lakhs) at agreement.

• Initial SD: 1% of contract value subject to maximum Rs.5 Lakhs by DD at signing; successful DD EMD adjusted; BG EMD returned after initial SD receipt.
• Balance SD recovered from running bills until total SD reaches the applicable slab (for this tender size: 10% of CV or Rs.80 Lakh, whichever less).
• Contractor may furnish BG (Appendix-3) from Nationalized/Scheduled Bank in lieu of DD/recoveries; BG valid up to completion/extended period.
• GeM GTC: Performance Security generally 3%–5% of contract value; submit within 15 days of award; payments due only after PS receipt/verification; refund within 30 days of completion of obligations.
• On 3rd-year extension, BG/SD renewed till extension expiry + 6 months.
• No interest on SD/EMD.

Payment terms

Monthly bills; BEL pays contractor within 30 days of bill/invoice with documents (GeM: within 30 days of SDAC and online bill submission, superseding GeM GTC 10-day clause).

• 100% on-account payment against certified bills (subject to deductions); ECS only.
• Contractor must pay workers on/before 7th (GCC/SCC) or on/before 10th (Appendix-9 note 15) — conflict noted under contradictions; delayed worker payment beyond 10th attracts Rs.1000/day penalty.
• Worker payment is irrespective of BEL monthly bill payment.
• Monthly bill with statutory compliances to BEL before 20th of every month (Appendix-9).
• Bill support: PF/ESI challans & ECR, GST challans, salary slips, bank statement, muster roll; PF & ESI numbers within 21 days of employment.
• Minimum wages: Central Minimum Wage Area A; statutory increases reimbursed; contractor profit % applies on wage revision and overtime, not on WC premium / certain reimbursements as detailed in Appendix-9.
• TReDS is preferred payment mode; MSME sellers intending TReDS must be registered with at least one exchange where Buyer is registered.
• IT/GST TDS deducted as applicable.

Pricing / evaluation financial rules

Total value wise evaluation; Financial Document Indicating Price Breakup required; Bid to RA not enabled; bid splitting not applied.

• Quote only profit % on SOQR base in BOQ Excel (Excess +).
• MSE purchase preference Yes within L-1+15%; if L-1 is not MSE, MSE within band can match L-1 for 100% order quantity.
• MII Compliance Yes.
• Option clause: buyer can increase/decrease quantity or duration up to 50% at award; after issue only increase up to 50%; for lumpsum services increase of scope/value up to 50% with service provider consent.

Mandatory PSARA and establishment registration

Valid PSARA licence is mandatory at bid submission; under-process/applied PSARA not accepted; offer rejected on technical ground if missing.

• Registration certificate of Establishment as applicable is also required (mandatory for labour-oriented works).
• Registration with MSME/local Police/PSARA/Maharashtra State/Pune Guard board/ALC/Govt/PSU etc. to be furnished; PSARA mandatory at bid submission.

Similar work / past experience

Similar work = providing contractual security manpower for Govt/PSU/autonomous bodies and reputed private firms (within India).

• ITB/PQC look-back: last 7 years from due date of PQ application, with 7% p.a. inflation enhancement of completed values; works on hand may count if completed portion meets thresholds.
• ITB thresholds (per annum of estimated cost): 3 works ≥ Rs.34.70 Lakh OR 2 works ≥ Rs.43.38 Lakh OR 1 work ≥ Rs.69.41 Lakh.
• GeM bid separately states 3 years past experience required and GeM standard past-experience formula of 3/2/1 similar services at 40%/50%/80% of estimated cost over last three years (current FY + last three FYs ending March) — conflicts with ITB (see contradictions).
• GeM clause 2 also limits experience evidence to Central/State Govt/PSU contracts, while ITB allows private clients with TDS/26AS/CA support — conflict.
• Private-organization experience must be backed by TDS/CST/26AS/GST remittance/banker statement/CA certificate for not less than the required value.
• MSE/Startup relaxation for Years of Experience and Turnover: No.

Turnover

Minimum average annual turnover Rs.52.06 Lakh over 3 years (FY 2022-23, 2023-24, 2024-25) — 30% of estimated cost.

• Evidence: certified audited balance sheets with P&L, UDIN & CA sign/seal/membership no., or CA/Cost Accountant turnover certificate.
• If firm is less than 3 years old, average over completed financial years after constitution is taken.
• Turnover eligibility criteria verified by buyer at technical evaluation.
• No MSE/Startup turnover relaxation.

Solvency

Latest Banker's Solvency Certificate not earlier than 12 months from final PQ submission date, value not less than 25% of estimated cost = Rs.43.38 Lakhs, from Nationalized/Scheduled Bank.

• Certificate must clearly indicate bank name/address and firm's financial capability.

Statutory registrations and local office

Agency must have own GST, PAN, PF registration and ESI certificate; and a running office in and around Pune (or open one within 1 month of award).

• SCC: if no Pune office, undertake to open office in Pune city within 1 month of award and submit documents to Security Officer BEL Pune.
• PQC proforma requires ESI Code, PF Code, PAN, GST, Establishment registration no., PSARA registration no.

Litigation / blacklisting / debarment disclosures

Details of civil suit/litigation/arbitration in contracts of last 3 years including exclusions/suspension/blacklisting must be disclosed; Tender Acceptance Letter requires declaration that firm is not blacklisted/debarred by any Govt Department/PSU.

• False information can lead to bid rejection/contract termination and EMD forfeiture.

Land-border / GeM participation restrictions

Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority (GeM GTC clause 26).

• False declaration / non-compliance is ground for immediate termination and legal action.

Consortium / JV / sub-letting

No consortium/JV bidding framework is prescribed; details of subsidiary/JV companies (if any) are to be disclosed. Sub-contracting of contracted activities is prohibited under SCC.

• GCC: Contractor shall not assign or sub-let whole or any portion without prior written approval; piecework labour not deemed sub-letting.
• SCC: undertaking not to subcontract; violation may terminate contract forthwith without notice.

Manpower quality eligibility (deployment standards)

Guards must be experienced (≥5 years security experience), preferably Marathi-speaking, less than 45 years, medically fit; lady guards 12th pass with basic computer knowledge; BMP drivers from Mechanized Infantry.

• Character/antecedent verification and bio-data approval by Security Officer before deployment; Maharashtra State Police verification certificates within 30 days of LOI for all workers.

Service being procured

Custom bid for Security Manpower Service (Version 2.0) — contracted security arrangements at BEL Factory (NDA Pashan Road, Pune) and BEL Housing Colony (Pimple Nilakh, Near Rakshak Chowk, Pune).

• Project/lumpsum based quantity on GeM consignee line: PUNE CITY, Lumpsum.
• Similar GeM category: Security Manpower Service (Version 2.0).
• Regulatory/statutory compliance of service: YES; compliance to SOW/STC/SLA: YES.

Manpower composition and quantities

Core requirement is 19 security personnel including lady searchers and BMP drivers, structured across factory outer gate, technical/admin posts, colony and BMP driving.

• SCC break-up: 2 lady searchers + 3 male guards at outer barrier gate; 2 male technical guards (MS Office proficiency); additional 4 male guards for New management block and parking; 2 BMP drivers (ex-Mechanized Infantry) in shifts; 1 Supervisor + 5 Guards at colony (2 guards per shift).
• SOQR headcount used for costing: Security Guards (SK) 10; another SK column 4; Lady Guards (SK) 2; Security Supervisor (HSK) 1; BMP Drivers (HSK) 2 — total 19.
• Relievers required at BEL Colony & Outer barrier gate; NOT required for BMP drivers, lady searcher and 2 male technical guards.
• Numbers can be increased/decreased as per company need; short notice for reduction; additional personnel at quoted rates.
• ITB narrative lists the same components (19 guards incl. 2 lady, 2 technical, 3 outer barrier, 5 colony, 2 BPM drivers, 1 supervisor, New Admin Complex 4).

Duty hours, shifts and working calendar

24×7 coverage at outer gate/parking; factory and colony operate in multi-shift pattern; actual shift timings notified by management.

• Colony shifts: 0600-1400, 1400-2200, 2200-0600.
• Factory shifts: 0600-1400, General 0900-1700, 1400-2200, 2200-0600.
• Lady guards duty timings 0700-2000 hrs (also reception duties).
• Outer Gate and parking manned 24 hrs, 365 days; each guard 8-hr duties.
• Overtime beyond scheduled shift: double wages, reimbursed by BEL.
• GCC also notes working time 09:00 to 17:40 with possible shifts depending on requirement.

Key duties and deliverables

Industrial security, access control, frisking, patrolling, registers, fire prevention, BMP vehicle driving/guarding/maintenance, and colony security including guest house.

• Maintain attendance, vehicle in-out, employees vehicle, surprise check and daily log registers; report to supervisor daily.
• Prevent unauthorised entry; search male/female employees and contract labour; reception duties for lady guards.
• BMP drivers: guard, drive, daily maintenance, handing/taking over, outstation escort/trials (TA/DA per Appendix-7).
• Field Officer to meet Security Officer BEL Pune once in 2 weeks.
• Uniforms and kit per Appendix-6 (beret/cap, shoes, socks, belt, shirts/trousers, gum boots, rain coat, lathi, whistle, torch etc.).
• Biometric attendance system at contractor cost; software control remains with BEL.
• No BEL transport for security guards.
• Police verification of all workers within 30 days of LOI.

Wage basis and exclusions / reimbursements

Estimate based on Central Government minimum wages (Area A) as on 01.04.2025 by Chief Labour Commissioner (Delhi); contractor quotes profit % over fixed SOQR cost stack.

• SOQR includes Basic, DA, PF 13%, LWW 5%, Bonus 8.33%, Uniform Rs.300, relieving charges 16.66% where applicable, BMP driving special allowance Rs.5,000; ESI currently nil as salary > Rs.21,000.
• Statutory changes reimbursed at actuals; service charge firm for contract period.
• Service charge not applicable on outstation-duty reimbursement and WC premium; applicable on overtime and wage revision.
• Where ESI not applicable: WC policy + Health Insurance; premium reimbursed within stated provision; profit % rules as per notes.
• Outstation TA/DA: accommodation Rs.900/person (excl GST), DA Rs.290 + conveyance Rs.100/day, sleeper/non-AC bus; Life Insurance Rs.4,00,000 for outstation guards.

Submission mode and portal

Online two-packet bid on GeM portal only; hard-copy tender documents not accepted.

• Bid type: Two Packet Bid; pre-qualification/technical documents and price bid submitted simultaneously; price opened only for PQ-qualified bidders.
• Documents required from seller on GeM: Experience Criteria, Bidder Turnover, Certificate (Requested in ATC), Additional Doc 1–4 (Requested in ATC).
• Financial Document Indicating Price Breakup Required: Yes; BOQ Excel 1786516851.xlsx to be uploaded.
• Uploaded bidder documents are visible to other participating bidders (Yes).
• Tenderers must upload relevant documents with quote; incomplete applications liable for rejection.
• No separate physical bid covers beyond EMD instrument handling described under financials.

Cover structure (ITB checklist)

ITB lists COVER-1 (EMD/exemption, Tender Acceptance Letter, GSTIN) and COVER-2 (Pre-qualification documents and Price Bid/BOQ/SOQR).

• On GeM two-packet process these map to technical and financial packets.
• Tender Acceptance Letter must be downloaded, filled, signed and uploaded; without it tender liable for rejection.
• GSTIN certificate mandatory with online bid.

Signing / attestation

Tender Acceptance Letter on company letter head with signature of bidder and official seal; PQ application signed with name of agency; supporting certificates as photocopies with CA attestation where specified for financials.

• Turnover documents require UDIN & CA sign, seal & Membership No.
• No Class of digital signature is specified in the tender pack beyond GeM portal bidding norms.

No corrigendum / addendum in tender pack

The downloaded tender set contains no corrigendum or addendum document; no amendment chain is available to analyse.

• Final values are those printed in the GeM bid document dated 12-08-2026 and the attached ATC/GCC/SCC/PQC/BOQ files.
• ITB notes that any future corrigendum would be issued online only and bidders should check the portal regularly.

Past experience look-back and value thresholds differ (GeM vs BEL ITB)

GeM standard clauses use 3-year experience and 40/50/80% of total estimated cost, while BEL ITB/PQC use 7-year similar works with per-annum thresholds of Rs.34.70/43.38/69.41 Lakh.

• GeM header also says 'Years of Past Experience Required: 3 Year(s)'.
• GeM clause 2 limits similar services to Central/State Govt/PSU, whereas ITB expressly allows reputed private firms in India with TDS/26AS support.
• Bidder action: satisfy the stricter/more specific BEL ATC thresholds and document set, and also upload whatever GeM packet labels require; seek written clarification at pre-bid if buyer evaluation basis is unclear.

Bid validity: 100 days vs 3 months

GeM Bid Offer Validity is 100 days from end date; ITB says rates valid for 3 months from tender opening.

• These are not identical durations/start points. Prefer holding offer for the longer/more explicit GeM 100-day validity from bid end date unless buyer clarifies otherwise.

Performance security: GeM ePBG 5%/24 months vs BEL GCC 10% SD regime

GeM ePBG Detail requires 5% for 24 months, while BEL GCC Security Deposit for contracts up to Rs.10 Cr is 10% of contract value (or Rs.80 Lakh cap) with 1% initial SD.

• Both regimes appear in force on paper. Bidder should price working capital for the higher BEL SD recovery/BG and confirm at pre-bid whether GeM ePBG replaces, or is in addition to, GCC SD.

EMD physical submission timing and place

ITB requires EMD in BEL tender box on or before bid due date/time; GeM GTC requires hard copy within 5 working days of bid opening.

• GeM disclaimer also says mandating physical-form documents as a pre-requisite to qualify bidders can render bid null & void — yet GTC itself mandates hard-copy Bid Security after opening.
• Practical action: upload scan with bid and attempt physical delivery to BEL as early as possible; obtain written clarification at pre-bid.

Worker wage-payment deadline: 7th vs 10th

GCC/SCC state wages on or before 7th of every month; Appendix-9 note 15 states on or before 10th, with Rs.1000/day penalty after 10th.

• Safest compliance is pay by 7th; penalty text expressly keys off the 10th.

Arbitration clause on/off

GeM bid details set Arbitration Clause = No and Mediation Clause = No, but BEL GCC contains full arbitration provisions.

• GeM text says SLA/ATC can override GTC; here the conflict is bid header vs attached GCC. Seek clarification which dispute forum applies.

Tender Acceptance Letter portal reference vs GeM bid

Acceptance letter format still refers to download from www.eprocurebel.co.in, while this tender is on GeM and ITB requires GeM submission.

• Use the letter format but participate/submit on GeM as instructed in the live bid.

Contract duration wording

GeM Contract Period is '2 Year(s) 1 Day(s)'; ATC/GCC consistently say Two (2) years from LOI/award.

• Immaterial for pricing beyond one extra day; follow LOI/contract wording at award.

Which past-experience rule will technical evaluation apply?

Ask BEL to confirm whether evaluation uses GeM 3-year/40-50-80% of total estimate (Govt/PSU only) or BEL ITB 7-year/per-annum Rs.34.70–69.41 Lakh thresholds (including private clients).

• Material to bid/no-bid and which certificates to prioritise.
• Pre-bid slot: 18-08-2026 15:00 VC at BEL Pune.

Is GeM 5% ePBG in addition to, or in place of, BEL 10% Security Deposit?

Clarify post-award security: only GeM ePBG 5% for 24 months, only GCC 10% SD with 1% initial, or both.

• Directly affects cash/BG planning and quote.

EMD hard-copy deadline and delivery point

Confirm whether physical EMD must reach BEL tender box before bid end (ITB) or within 5 working days after opening (GeM GTC), and exact receiving desk/address.

• Also confirm acceptable instruments on GeM (surety bond/e-BG/online) versus ITB DD/BG only.

Floor price vs mandatory minimum 3.85% profit

Confirm how GeM floor price of Rs.1,73,53,309.87 interacts with BOQ instruction that quotes below 3.85% profit are disqualified, and whether L1 is lowest acceptable profit ≥3.85%.

• Critical for commercial strategy and system quote entry on GeM.

BMP driver sourcing and outstation liability

Seek clarity on mandatory 'Ex-Mechanized Infantry' BMP drivers (availability/acceptance of equivalents), outstation frequency, and whether Life Insurance Rs.4 Lakh and TA/DA are fully reimbursable without margin.

• Affects recruitment feasibility and risk pricing.

Dispute resolution path

Ask whether Arbitration Clause 'No' on GeM bid disables GCC arbitration, and which courts/seat apply.

Tight bid timeline

Published 12-08-2026, pre-bid 18-08-2026, bid end 22-08-2026 — about 10 days to assemble PSARA, solvency, 7-year experience proofs and GeM uploads.

• Auto-extension only if fewer than 2 bids, by 3 days, max 2 times.

Absenteeism and service penalties

Absenteeism penalty Rs.250 per person-day beyond 10% daily / 5% monthly thresholds, capped at 10% of total contract value, plus wage deduction; additional fixed penalties for alertness/uniform/registers/relievers/field officer/kit defaults.

• SCC penalties: Guard not alert Rs.200; not in uniform Rs.200; register not maintained Rs.100; reliever not provided Rs.250; Field Officer not reporting fortnightly Rs.250; lathi/whistle/ID not provided Rs.200.
• Failure to supply guards: BEL may make alternate arrangements at contractor cost in addition to penalties.
• Worker wage delay beyond 10th: Rs.1000/day from contractor bill.

One-sided termination and quantity variation

BEL may terminate without notice for gross negligence/repeated violations, or with 3 months' notice without assigning reasons; GeM option clause allows ±50% quantity/duration at award.

• Contractor cannot demand 3rd-year extension; extension is sole management discretion (with mutual consent wording elsewhere).
• Short notice for manpower reduction; contractor must still supply extras at quoted rates.
• Theft/pilferage due to security negligence recoverable from SD/bills; contractor advised to insure.

Low margin floor and wage reimbursement structure

Commercial quote is effectively contractor profit ≥3.85% on a fixed statutory wage stack; many reimbursements carry no margin, while full statutory compliance and kit/biometric costs sit with contractor.

• Quotes below 3.85% are disqualified.
• Police verification cost deemed included in quote; failure can cancel contract.
• No BEL transport; uniforms/equipment/mobile phones without camera required.
• GeM LD framework (0.5%/week up to 5%, 10% for inordinate delay) may also apply unless overridden by service ATC.

Heavy security / cash-flow burden

EMD Rs.1.73 Lakh plus potential ePBG 5% and/or up to ~10% contract SD recovered from bills; worker wages payable irrespective of BEL payment; BEL pays in ~30 days after compliant bill.

• Monthly bill must include full statutory proofs; incomplete bills delay payment.
• TReDS available as preferred mode for MSMEs if registered on Buyer's exchange.

Labour-law and compliance breach risk

Full responsibility for wages, PF/ESI/bonus/gratuity, new Labour Codes and legacy labour laws; non-compliance is contractual breach.

• Documents uploaded on GeM may be shown to other bidders.
• Conditional tenders and canvassing lead to disqualification/rejection.

Inviting authority / organisation

Bharat Electronics Limited (BEL), Department of Defence Production, Ministry of Defence — BEL Pune unit, N.D.A. Road, Pashan, Pune – 411 021.

• Registered Office: Nagavara, Outer Ring Road, Bengaluru-560045; Phone 080-25039300; Fax 080-25039305; Web www.bel-india.com.
• Work/tender issued under Deputy General Manager (Sub-contract).

Tender / commercial contacts

E-mail [email protected] and [email protected]; phones (020) 22903350 / 22903650 / 22903651.

• Further details/clarifications from DGM (Sub-Contracts); working hours 09:00 to 17:00 on working days.
• GeM Buyer Email: [email protected]; HOD grievance: [email protected].

Site / security operational contact and physical EMD address

Particulars on proposed work from Security Officer, BEL Pune, working days 09:00–17:00 hrs.

• Physical EMD (per ITB): tender box in office of Plant and Services, Bharat Electronics Limited, N.D.A Road, Pashan, Pune.
• Tender Acceptance Letter addressed to: Dy. Gen. Manager, Sub-Contract, Bharat Electronics Limited, NDA road Pashan, Pune-411021.
• EMD/performance beneficiary designation: Sr DGM (F&A) / Unit Finance Head, BEL, NDA Road Pashan Pune 411021.

Pre-bid venue

Pre-bid through Video Conference at BEL Pune on 18-08-2026 15:00:00.

• Join/link contact not printed in the pack — request from buyer emails above.