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Bid document ready for download on KPP Portal from 15.07.2026; tender notification dated 15/07/2026.
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RFP FOR SELECTION OF CONSULTANT - CUM- DIRECTOR OF ARTIFICIAL INTELLIGENCE (AI) UNIT IN IT WING/ SECTION OF GBA THROUGH TECHNICAL-CUM-FINANCIAL (QCBS) EVALUATION METHOD
Greater Bengaluru Authority · Bengaluru, KarnatakaGBA/2026-27/SE0034
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
15 Jul 2026
31 Jul 2026
₹1 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document ready for download on KPP Portal from 15.07.2026; tender notification dated 15/07/2026.
Last date for submitting clarifications is 20/07/2026 at 13:00.
Pre-bid meeting on 20/07/2026 at 16:00 at DCIO IT Section, Annexure 2 Building, GBA Head Office, NR Square, Bengaluru-560002.
Last date and time for uploading tender on KPP Portal is 31/07/2026 at 17:00.
Pre-Qualification & Technical Bid opening on 01/08/2026 at 17:10; Commercial Bid opening tentatively on 04/08/2026 at 11:00; online at KPP portal.
Bids valid for 6 months from the last date / closing date of submission of proposals.
Performance security within 15 working days of Letter of Intent; contract signing within 15 working days of notice of award (tender schedule). Award section separately says the contract will be provided within one month of notification of award.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated cost or tender value is stated in the RFP; commercial bid is a fixed-price monthly consultancy fee for two years.
Tender schedule states Earnest Money Deposit of Rs.1,00,000/- (Rupees One Lakh Thousand Only) through eProcurement Portal; General Tender Conditions instead require only an EMD Declaration in Annexure-B (GO No. FD 675 Exp-12/2020 dated 22.12.2020).
No tender document fee or RFP purchase fee is specified in the tender documents.
5% of contract value / bid value (yearly average of commercial remuneration), as National Savings Certificate or Performance Bank Guarantee in favour of GBA, before contract signing and within 15 working days of LOI; valid 6 months beyond contract end / six months after two years from signing.
Fixed price inclusive of all taxes/duties/levies (break-up required); monthly payment on bill + attendance certificate (Annexure-A) by Deputy/Joint Commissioner (IT) with Special Commissioner (Revenue & IT) approval; 5% yearly escalation only after 2 years if renewed.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
B.E./B.Tech or M.E./M.Tech (or equivalent) in Computer Science or equivalent from an institution of national importance (IITs, IISc, premier NITs) or an equivalent recognised institution.
Minimum 15 years' professional experience in software engineering, data infrastructure and technology architecture, with hands-on entity/identity resolution, data-pipeline design, data modelling at production scale, and AI/ML (LLMs, NLP, AI-assisted development).
Government/public-sector or Smart City experience; CTO/VP Engineering or founding leadership; government IT procurement familiarity; citizen-facing data systems and privacy frameworks (IT Act, DPDP Act 2023); semantic modelling and warehouse-native platforms.
Engagement is direct contract between the Consultant and GBA on a contractual/consultancy basis (individual candidate model); not a regular GBA/GoK employee.
Pre-qualification cum Technical Bid requires Income tax returns for the last 3 financial years; no minimum turnover or net-worth threshold is specified.
Technical evaluation uses weighted criteria out of 100; minimum qualification is stated as 60% in Section-05 and as 70% in the Technical Bid notes — both appear in the same RFP.
EMD Declaration default triggers 1-year debarment from this Procurement Entity's tenders; corrupt/fraudulent practices can lead to rejection and indefinite or time-bound ineligibility for GOK-financed contracts; conflicts of interest must be disclosed and conflicting assignments avoided.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Full-time on-site Senior Consultant-cum-Director for the Artificial Intelligence (AI) Unit in GBA IT Wing/Section, Bengaluru, selected by QCBS.
Establish a cutting-edge AI Unit; identify and lead AI-enabled projects with GBA and City Corporations; build internal AI-assisted development capability; create procurement/system templates, standards and handover playbooks.
Assign/monitor technical resources; report to Special Commissioner (IT) and Joint/Deputy Commissioner (IT); support AI-related technical procurement/TAP processes; prepare RFPs, architecture docs and progress reports; capacity-build internal teams; exclusive GBA assignment.
2 years from engagement, renewable 1 year at a time up to 5 years subject to satisfactory reviews at 6 and 12 months; on-site GBA Bengaluru; GBA working hours under Special Commissioner (IT and Revenue).
Background IP may be listed and used free/perpetual/irrevocable (non-exclusive) for GBA; work product IP created during engagement vests in GBA; citizen/government data remains GBA property under perpetual NDA; quality/performance/security/delivery standards especially for AI must be met.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Technical and Commercial bids must be uploaded electronically only on the Karnataka e-Procurement / KPP portal http://kppp.karnataka.gov.in; completed tender via e-Procurement system only.
Proposal and correspondence in English; two-stage bid (Pre-qualification cum Technical, then Commercial); prices in INR; commercial bid in Annexure-D online.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The workspace contains only the base RFP (PDF and DOCX). No corrigendum, addendum or pre-bid reply document is present, so original RFP dates and conditions currently apply.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Section-05 states minimum technical marks of 60/100, while the Technical Bid NOTE requires 70% and above for commercial bid opening. Both remain unamended; bidders should assume the stricter 70% unless GBA clarifies.
Tender schedule requires EMD of Rs.1,00,000 through eProcurement Portal, but Clause 6 and the technical checklist require only Annexure-B EMD Declaration under GO FD 675 Exp-12/2020. No corrigendum resolves this.
Tender schedule requires signing within 15 working days of notice of award; Award of Contract says the separate contract will be provided within one month of notification of award.
Schedule says validity is 6 months from end of contract; Award clause says valid till end of six months after two (02) years from date of signing (or extended period).
Letter of Invitation allows further 1-year renewals after 2 years without stating a hard cap; Terms of Engagement cap renewals at up to 5 years total.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Is the bidder required to pay Rs.1,00,000 EMD on the e-Procurement portal, submit only Annexure-B EMD Declaration, or both?
Does commercial bid open at ≥60 marks (Section-05) or ≥70% (Technical Bid NOTE)?
Can a company/firm bid and deploy a named Director, or must the contracting party be the individual consultant only (direct Consultant–GBA contract, Annexure-C personal fields, personal ITRs)?
What proof is accepted for non-IIT/IISc/premier-NIT degrees as 'equivalent recognised institution', and are foreign CS degrees eligible?
If Background IP is embedded in GBA solutions, is any royalty forever barred, and must all Background IP be scheduled at bid/contract stage?
Does exclusive GBA assignment prohibit all other consulting/employment/board roles for the full 2–5 year tenure, including evenings/weekends?
Is Chief Commissioner, GBA the final forum with no arbitration/court path, and does this apply to fee/termination disputes?
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
After 30 days' failed amicable settlement, disputes go to Chief Commissioner, GBA, whose decision is final — no arbitration clause.
GBA may invoke NSC/PBG if candidate unable to service the contract, and recover from bills/NSC/other dues for inadvertence, error, collusion, misconstruction or misstatement.
GBA may terminate for delayed implementation, failure to meet service standards, other breaches, or alleged corrupt/fraudulent practices, and recover excess cost of substitute services.
Background IP used for GBA must be free, perpetual, irrevocable (non-exclusive); engagement work product IP vests in GBA; perpetual NDA on government/citizen data.
Full-time exclusive on-site work; unauthorized absence beyond 7 days deemed resignation; resignation needs 60-day notice plus separate ≥30-day handover.
Fixed inclusive price with no tax-rate revision for GBA's account; monthly pay depends on attendance certificate and dual approvals; tax payment proofs still required if taxes claimed.
From publication 15.07.2026 to bid end 31.07.2026 with pre-bid on 20.07.2026; GBA may reject any/all bids without assigning reasons and may change evaluation methods.
Withdrawal/modification during validity, or failure to sign / furnish performance security, triggers 1-year debarment from this Procurement Entity's tenders.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Deputy Chief Information Officer – IT, Greater Bengaluru Authority (GBA).
Chief Commissioner – GBA (also final dispute settlement authority under Terms of Engagement).
Office of Deputy Chief Information Officer, IT Section, Annexure 2 Building, GBA Head Office, NR Square, Bengaluru-560002; Mobile/Contact +91 9480688000; Email [email protected].