Separate Earthing for Lightning Arresters on Power Transformers

Publication / NIT date

NIT advertisement dated 10.08.2026; covering letter also dated 10/8/2026 (digitally signed 11.08.2026).

• No corrigendum changes this date.
• Portal metadata is not used as source; documents control.

Pre-bid / clarification deadline

No pre-bid meeting date or clarification deadline is stated in the tender documents.

• Instructions state that once the tender is submitted no subsequent correspondence will be entertained.

Bid submission deadline

Online submission last date: 01.09.2026 at 14:00 Hrs.

• Same date/time appears on the NIT notice and E-Tender form subject line.
• Late tenders are to be rejected and returned without opening.

Bid opening

Tender opening: 02.09.2026 at 14:00 Hrs; if that day is a holiday/office closed, opens on the next working day.

• Part-1 (pre-qual/technical) is opened first; Part-2 (financial) only if Part-1 qualifies.
• E-Tender form also states open on 02.09.2026 at 14:00 PM.

Bid validity

Tender/rate validity shall not be less than 90 days from tender opening.

• Work terms restate rate validity as minimum 90 days.
• E-Tender offer form leaves a blank for validity days for finalization, and separately refers to 365 days for execution of work/supply (completion timeline is separately fixed at maximum 3 months from LOI/work order).

Work completion period

Work must be completed within a maximum of 3 months from the date of LOI/work order.

• Offer form also has a blank for commencement days from award.

Estimated / tender value

No absolute estimated cost or tender value is stated in the NIT, tender document or BOQ (BOQ is bidder-rate based).

• Experience, turnover and solvency criteria are framed as percentages of 'tender cost/value', but the base amount is not printed.
• BOQ has one work item, quantity 28 Nos, rates to be quoted by bidder (Excl. GST).

Tender document fee

Tender document cost Rs. 1180.00 (Rs. 1000.00 + Rs. 180.00 GST @18%), non-refundable.

• Must be deposited by RTGS/NEFT only into the designated Axis Bank account; scanned UTR to be uploaded with Bid Part-I.
• Fee/EMD deposited only after the tender invitation date is acceptable; earlier deposits are not accepted and the proposal is rejected.
• Tender without tender fee will not be entertained.

EMD / bid security

Earnest money Rs. 8000.00, via RTGS/NEFT only to the circle Axis Bank account; scanned UTR with Part-I.

• Account: Superintending Engineer, Electricity Distribution Circle Sant Kabir Nagar; Axis Bank, Khalilabad; A/c 918020002927963; IFSC UTIB0001914.
• No bank guarantee / DD form is provided—only RTGS/NEFT.
• If work is awarded and contractor fails to execute, EMD is forfeited (offer form).
• On acceptance, deposited earnest money is merged into security deposit (jamaanat).

Performance / security deposit

Accepted bidder's earnest money is converted into security deposit (jamaanat) and returned only after satisfactory full completion as per rules.

• No separate performance-security percentage (e.g. 5%/10% of contract value) is stated beyond converting EMD.
• Department may recover costs plus 25% overhead from bill/security/account if contractor fails to complete in time and work is got done elsewhere.

Prices, taxes and payment terms

Quoted prices must be firm; BOQ description is Excl. GST; payment after successful satisfactory completion via TBTS portal; income tax deducted at current rates from bills.

• Offer form asks bidder to state rates Inclusive/Exclusive of applicable statutory taxes.
• If disputed items arise, pro-rata payment may be made by the concerned Executive Engineer.
• Quantities are estimated and may vary ±10%; contractor must execute the varied quantity.
• Defects/shortcomings notified in writing must be rectified within one week without extra payment, else recovery from bills for third-party rectification.

Tender fee and EMD deposit conditions

RTGS/NEFT of tender fee and EMD into the departmental account in time is mandatory; deposits before the tender invitation date are not accepted.

• Failure to upload scanned UTR with Part-I means Part-II is not opened.

Solvency / financial standing

Copy of valid solvency certificate issued by the District Magistrate, or bank solvency of 25% of tender amount.

Character certificate

Copy of valid character certificate issued by the District Magistrate.

Labour registration

Copy of registration with the Labour Department.

Electrical Class 'क' (A) licence

Class 'क' licence issued by the Electrical Safety Directorate, Lucknow, renewed for year 2026-27.

Similar work experience (5 years + value thresholds)

Copies of contracts of similar/same-nature works in last 5 years; plus minimum turnkey/semi-turnkey order value thresholds vs tender cost.

• Minimum either: 1 turnkey/semi-turnkey order of 60% of tender cost; OR 2 orders of 40% each; OR 3 orders of 30% each — copies of such contracts for similar/higher-rating work.
• Annexure-I also seeks statement of past/current similar supplies/work with certified performance copies.

GST, ITR and turnover

GST registration under Work and Contract; last 3 years' income-tax returns; and balance sheet of last 3 years showing turnover of 100% of tender value.

Notarised affidavit — validity and non-blacklisting

Notarised affidavit that all submitted documents are valid, no fact is concealed, and the firm is not blacklisted.

Identity documents and certificate validity

Owner's Aadhaar and PAN copies required; any Part-1 certificate whose validity has expired (current or up to previous year) causes Financial Bid Part-2 not to be opened.

• Only firms that qualify in Technical Bid Part-1 have Financial Bid Part-2 opened.
• Conditional tenders will not be accepted.

Tie-breaker and consortium/JV

If two or more firms quote the same rate, the firm with more experience gets first preference for allotment; no consortium/JV rules are stated.

Work description and location

Separate earthing for lightning arresters on power transformers at operational 33/11 kV substations under Electricity Distribution Circle, Sant Kabir Nagar (PuVVNL).

• Tender No. 16/EDC(SKN)/2026-27.
• Inviting authority: Superintending Engineer, Electricity Distribution Circle, Santkabirnagar.

BOQ deliverable and quantity

One priced item: Separate Delta Earthing of LA, 20 feet long, with all accessories complete as per site requirement — quantity 28 Nos (Excl. GST).

• BOQ note: all material will be provided by contractor (see also contradictions vs works terms on departmental material).
• Item code item1; units NO'S; bidder enters rates in the portal BOQ template without modifying structure.

Supervision, shutdown and site execution

Work under direction/supervision of Executive Engineer, Electrical Testing Division, Sant Kabir Nagar; shutdown by concerned Junior Engineer; skilled labour only; contractor supplies all T&P and safety equipment.

• All work to be done safely; firm liable for any departmental damage.
• Contractor responsible for labour accidents and labour-law compliance; department not responsible.
• Contractor must itself coordinate with Forest Department where work falls in forest area.
• Contractor repairs at own cost any damage to public utilities (telephone, cable, power cable, water pipe, sewer, etc.).

Completion timeline and quantity variation

Complete within maximum 3 months from LOI/work order; estimated quantities may vary ±10%; Engineer of Contract may vary item quantities within total contract amount.

• Extra work beyond schedule of rates/quantity needed for complete execution is also mandatory, paid as per similar prior work rates.

Submission mode and portal

E-bid only on https://etender.up.nic.in; complete in all respects; no hard copy of Tender Bid Part-I required.

• Price schedule/BOQ and appendices filled item-by-item online only.
• Part-2 (financial/BOQ Excel sheet) must be fully filled in all columns and uploaded online only, else Part-2 treated as cancelled.
• All tender forms and related certificates must be uploaded in the e-tender.
• Attach only documents demanded in Part-1; do not attach unnecessary papers.

Two-part bid structure

Part-1 technical/pre-qualifying; Part-2 financial opened only if Part-1 qualifies.

• Expired validity of any Part-1 enclosure blocks opening of Financial Bid Part-2.
• Engineer of Contract need not give reasons if Part-II is not opened.

Signing / attestation

Tender proforma, E-Tender forms and schedules to be signed by the tenderer with seal; affidavit to be notarised; performance copies certified.

• Annexure-I note: Tenderers are required to fill up above tender proforma.
• Deviations if any in a separate signed schedule.

No corrigendum / addendum in the document set

The downloaded tender pack contains only Tendernotice_1.pdf, TD_16.docx and BOQ_2210408.xls — no corrigendum or addendum file is present.

• Values that finally apply are those in the original NIT/TD/BOQ: submission 01.09.2026 14:00 Hrs; opening 02.09.2026 14:00 Hrs; tender fee Rs. 1180; EMD Rs. 8000; bid validity ≥90 days; completion ≤3 months from LOI/work order.
• NIT states further information will be displayed only on the e-tender website — bidders should still monitor https://etender.up.nic.in for any later portal corrigendum not in this pack.

Who supplies materials — contractor vs department store

BOQ says all material is provided by the contractor; Works Terms say materials to be given by the department will be issued at store and the contractor must transport them to site.

• BOQ item note: 'All meterial will be provided by contractor.'
• Works Terms: materials which as per tender provisions are to be given by the department will be given at store; contractor takes them to site; contractor fully responsible for security of materials received from department.
• Until clarified, price the BOQ as contractor-supplied materials (as the price schedule note states), and seek written clarification on any departmental free-issue items.

E-Tender Form year 2025-26 vs tender 2026-27

E-Tender Form subject line cites E-Tender No. (16/EDC(SKN)/2025-26) while the tender specification throughout is 16/EDC(SKN)/2026-27.

• Same form correctly uses due date 01.09.2026 and opening 02.09.2026.
• Treat specification number 16/EDC(SKN)/2026-27 as the operative reference; the 2025-26 string appears to be a template typo.

Completion 3 months vs form's 365-day execution period blank

Other Terms fix completion at maximum 3 months from LOI/work order, while the offer form asks the bidder to agree to a blank number of days for finalization and further 365 days for execution.

• Instructions/Works Terms separately require rate validity of minimum 90 days.
• Operative completion obligation for the awarded work is the 3-month LOI/work-order clause; the 365-day line is a fill-in form template and should be aligned when signing the offer.

What is the estimated tender cost/value?

Ask the authority to publish the estimated cost used for 60%/40%/30% experience, 100% turnover and 25% bank solvency calculations.

• Without the base tender value, bidders cannot objectively prove financial/experience PQ thresholds or size bank solvency.

Material free-issue vs contractor supply

Clarify whether any earthing materials are free-issue from PuVVNL stores or whether the contractor must supply 100% as the BOQ note states.

• Directly affects pricing of the 28 Nos LA delta earthing item.

Form A/B and schedules I/II/III not enclosed

Request copies of General Conditions Form A/B and schedules I/II/III referenced for contract execution and deviation mapping.

• Offer form requires execution of contract in the annexed form and acceptance of conditions on schedule I/II/III; those annexures are not in the downloaded pack.
• Works Terms also say other conditions shall be as per departmental prescribed Form 'A'.

Security deposit quantum beyond converted EMD

Confirm whether any additional performance security percentage is recoverable on award, or only the Rs. 8000 EMD converted to jamaanat applies.

• Works Terms only state EMD is merged into security and returned after satisfactory completion.

Delay liquidated damages 0.5% per week, cap 10%

If contractor fails to supply/execute within the stipulated period, deduction at 0.5% per week on the delayed portion, maximum 10%.

• Tight completion window: maximum 3 months from LOI/work order.

Failure to complete — get work done elsewhere + 25% overhead

If contractor fails to finish in the time fixed by the authorised representative/Engineer of Contract, department may complete the work itself or via another agency and recover cost plus 25% overhead from bill/security/account.

Unilateral termination and rejection rights

Contract may be terminated anytime in special circumstances without assigning reason; undersigned may reject/accept any or all tenders without reason; lowest tender not guaranteed acceptance.

• Engineer of Contract may accept whole or any portion of the tender.
• No claim to reasons if Part-II not opened.

Payment only after completion; material and defect risks on contractor

Payment after successful satisfactory completion (TBTS portal); contractor bears utility damage, material custody/theft replacement, and one-week free defect rectification.

• Income tax deducted from bills at current rates.
• ±10% quantity variation mandatory at quoted rates; rates remain binding till work completion.
• EMD forfeitable if awarded work is not executed.

Dispute forum — sole arbitrator CE (D) Basti; Sant Kabir Nagar courts

Disputes: Chief Engineer (Distribution), Basti Zone, Basti is sole arbitrator and decision is final; court jurisdiction limited to District Santkabirnagar.

• Limits bidder's external dispute options.

PQ document-expiry and Class A licence year-lock

Any Part-1 certificate past validity blocks financial opening; electrical Class 'क' licence must specifically be renewed for 2026-27.

• Fee/EMD UTR timing (only after invitation date) is also a hard reject if wrong.

Inviting authority / Engineer of Contract office

Superintending Engineer, Electricity Distribution Circle (EDC), Sant Kabir Nagar — Purvanchal Vidyut Vitaran Nigam Limited.

• NIT letter digitally signed by Vinod Kumar Avashthi.
• E-mail on letterhead: [email protected]; website www.Puvvnl.nic.in.
• No separate physical bid-submission address is required for Part-I (e-tender only; no hard copy of Part-I).
• Work supervision: Executive Engineer, Electrical Testing Division, Sant Kabir Nagar.

Appellate / arbitration contact level

Chief Engineer (Distribution), Basti Zone, Basti — sole arbitrator for contractor–department disputes; also on NIT copy list.

E-tender portal

All bidding and further notices via https://etender.up.nic.in.