Bid publication date
Bid document is dated 13-08-2026 (GeM bid GEM/2026/B/7915555).
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Servers (V2) (Q2)
Greater Noida Industrial Development Authority · Gautam Buddha Nagar, Uttar Pradesh9753649
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
13 Aug 2026
25 Sept 2026
₹14 Cr
₹14 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document is dated 13-08-2026 (GeM bid GEM/2026/B/7915555).
Pre-bid is scheduled on 18-08-2026 at 15:00:00 at UPDESCO Conference Hall, Lucknow, UP.
Bid End Date/Time is 28-08-2026 15:00:00 on GeM. No corrigendum changes this date in the available documents.
Technical bid opening is 28-08-2026 15:30:00. If that day is a holiday for Updesco, opening shifts to the next working day at the same time.
GeM bid states offer validity of 90 days from Bid End Date; ATC ITB Clause 9 states each e-Bid remains valid for 90 days after the date of opening. ATC is stated to override conflicting terms—treat 90 days from opening as the ATC requirement and seek clarification if needed.
Delivery schedule is 90 days after issue of Work Order (Schedule of Requirements). Contract Form also states goods/services within 3 months from work order. Project is complete only after successful migration, commissioning, data-integrity verification and Client completion certificate.
L1 bidder must sign the contract within 30 days of written L1 communication. Performance security is due within 15 days of contract execution and must remain valid for 63 months; release not later than 60 days after validity/completion of performance obligations.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated Bid Value is INR 14,00,00,000 (14 crore). GeM states this is only for guidance on EMD/eligibility and does not bind quoted price.
EMD is INR 14,00,000 (Fourteen Lakh). ATC requires payment only by NEFT/RTGS to UPDESCO's Bank of Baroda account; no EMD exemption on any ground; non-submission leads to outright rejection. No interest is payable on EMD.
No tender document fee or bid participation fee is prescribed in the GeM bid details or ATC fee schedule. GeM disclaimer also treats seeking tender/bid participation fee as impermissible.
Successful bidder must furnish performance security / ePBG of 5% of order/contract value, valid 63 months, within 15 days of contract execution, as bank guarantee from SBI/associate, nationalised or scheduled commercial bank in India, in favour of Tendering Authority (UPDESCO).
Quote fixed prices in INR inclusive of GST and all costs to successful completion. L1 is lowest Grand Total after buyback (Financial Bid Row 8). Conditional or incomplete line-item quotes are rejectable. Prices are not adjustable except government tax/duty changes with proof.
Payment is only after full completion and only to the extent UPDESCO receives payment from Client (GNIDA). No interest for delayed payment. Invoice pack needs delivery challans, pre-inspection reports and installation report, plus Client completion certificate after migration/commissioning.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be an Indian company (Companies Act 1956/2013), partnership (1932) or LLP (2008) with registered office in India before 01.04.2021. ATC defines “Bidder” as a sole bidder.
Average annual turnover of ₹7.00 crore for FY 2022-23, 2023-24 and 2024-25, evidenced by audited balance sheets and CA certificate with UDIN. Positive net worth in FY 2024-25 with CA certificate (UDIN).
In last four FYs including current (FY2022-23 to FY2025-26), successfully supplied and installed Servers/Storage/Backup Appliance/Server OS licenses/Database licenses to Central/State Govt/PSUs/other government institutions, with work-order issue date on/after 01.04.2022, meeting any one: one completed WO ≥ ₹11.20 crore; or two completed WOs each ≥ ₹7.00 crore; or three completed WOs each ≥ ₹5.60 crore. Work orders + completion certificates required.
Bid-specific Manufacturer’s Authorization Form (MAF) from OEM of Server and Oracle, with issuing authority name, designation and contact details. OEM technical compliance sheets for all equipment/products/software (server, backup device, database etc.) with make/model as per Annexure-1.
At least 10 qualified manpower experienced in installation/maintenance of servers, OS and database (HR/competent-authority certificate). Office in Gautam Buddha Nagar, UP, or undertaking to establish within 15 days of Work Order. Onsite support mechanism/service support centres in District Gautam Budh Nagar either directly or via authorised channel partners/dealers.
Not blacklisted/debarred/prohibited by any State/Central Government Department/Organisation—notarised affidavit on ₹100 non-judicial stamp, not more than one month old from bid publishing date. Not under liquidation, court receivership or similar proceedings / not bankrupt—undertaking by authorised signatory.
Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority (GeM GTC clause 26). Sellers must comply with applicable labour codes/laws.
Bid must be signed by a person authorised by Board/competent authority (Power of Attorney). e-Bids must be properly digitally signed; pages/documents uploaded are to be signed by the authorised person.
Must quote all technical and BOQ/price-schedule items. Must undertake full installation, free-issue of missing cables/racks/accessories, complete data migration (including OEM/Oracle/third-party support at bidder cost), and Annexure-3 buyback terms. Bids mixing financial documents into technical PDF are outrightly rejected.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply, installation and commissioning of Servers, Backup devices, System Software, Database and migration of data from old systems, including buyback of old IT hardware, for Greater Noida Industrial Development Authority (GNIDA), Gautam Buddha Nagar, Uttar Pradesh. UPDESCO is tendering authority; Client/delivery destination is GNIDA.
Multi-line BOQ (not a single server) covering dual-socket Intel 5th Gen Gold servers (typically 128GB DDR5, NVMe+SAS, 5 years 24x7 support), RHEL, Windows Server 2025 + CALs, Oracle 19c EE and packs, backup appliance/software, LTO-9 tape setup, Exchange mail stack, SQL Server 2022 / Visual Studio, and associated migrations. Net evaluated price is project total minus buyback offer.
Bidder is responsible for unpacking, assembly, installation, power/network cabling, any missing racks/cables/accessories at no extra cost, full migration of data/applications/Oracle/OS/DB/mail/backup without data loss or service disruption, OEM/third-party support at bidder cost, near-real-time Oracle DR replication with failover drills, 5-day admin training, and 5-year warranty support. Completion requires Client satisfactory completion certificate after migration and verification.
Financial bid must include total buyback value (GST-inclusive) for listed legacy HP/Dell servers and related gear (Annexure-3). Buyback price includes collection, dismantling, packing, transport, taxes and e-waste compliance. Old gear is handed over only after successful migration/commissioning and minimum 3 months after successful commissioning (or as Client directs). Data sanitisation/destruction certificate required before lifting. Client/UPDESCO may withdraw/cancel buyback without liability.
Deliver/install at GNIDA, Gautam Buddha Nagar within 90 days of Work Order (also stated as within 3 months in Contract Form). GeM consignee field lists Virendra Kumar Maurya at UPDESCO Lucknow with Delivery Days 90—site of use/acceptance is GNIDA under ATC.
Purchaser may increase or decrease ordered quantity up to 25% at award and increase up to 25% of contracted quantity during currency at contracted rates, with computed additional delivery time (minimum 30 days unless original DP < 30 days).
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online e-bid only on GeM (https://gem.gov.in). All required documents are to be uploaded electronically in PDF/XLS; no physical-document pre-requisite is contemplated (GeM treats mandating physical form as a pre-requisite as void).
Two Packet Bid: Technical e-Bid and Financial e-Bid. Do not mix financial documents into the technical PDF (outright rejection). Upload one electronic copy; documents signed at upload by authorised signatory with scanned Power of Attorney; e-Bids must be properly digitally signed. Financial document required: Yes. Uploaded bidder documents are visible to other participants.
GeM seller document list maps to ATC uploads: Experience/Past Performance; Certificate (technical e-Bid form); OEM Authorization; Additional Docs 1–4 (scope compliance, capability statement, non-blacklisting affidavit, EMD NEFT/RTGS); BoQ specification compliance.
GeM requires upload of PRICE SCHEDULE/BOQ file 1786622227.xlsx; financial offer price must cover all line items inclusive of GST, with buyback rows as specified in SECTION-IV.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Available documents and tender metadata contain no issued corrigendum or addendum. Current dates, EMD, ePBG and ATC conditions are those in the GeM bid dated 13-08-2026 and the uploaded ATC. Bidders must re-check https://gem.gov.in before submission because ATC warns amendments may appear only there.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM bid lists Advisory Bank SBI and states EMD may also be accepted as surety bond; generic GeM GTC discusses MSE EMD exemption. ATC and buyer-added text require EMD only by NEFT/RTGS to Bank of Baroda and expressly bar any exemption, with non-submission causing outright rejection. ATC is declared to override conflicting terms—follow NEFT/RTGS, no exemption.
GeM header: 90 days from Bid End Date. ATC ITB 9(a): 90 days after date of opening. ATC override clause points to opening-based validity; seek written clarification if award timing is tight.
GeM item is Servers (V2) Total Quantity 1 with catalogue values such as standard 1-year warranty and installed RAM 512/1024/... GB, consignee UPDESCO Lucknow. ATC/BOQ require a multi-server GNIDA solution with typically 128GB RAM servers, 5-year 24x7x4 OEM support, software, migrations and buyback. ATC states it overrides conflicting terms and forms part of the agreement—bid the full ATC/BOQ scope.
ITB Clause 5 and 17.2 refer to Capability Statement as Section III(6)/III(I), but the printed Capability Statement form is SECTION-III(8); SECTION-III(6) is Payment Undertaking. Submit the actual Capability Statement form on pages 46-47 plus the Payment Undertaking form on page 44.
Schedule of Requirements says 90 Days after Work Order; Contract Form says within 3 months from work order. Practically aligned (≈90 days) but not identical wording—confirm which calendar basis (days vs months) buyer will apply for LD.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to confirm in writing that L1 is SECTION-IV Row 8 (project cost after buyback) for the full multi-line BOQ, and that GeM category quantity/filters are only a host line. Ambiguity can cause portal quoting errors or rejection.
Confirm exact acceptable EMD evidence on GeM upload and whether any MSE/startup exemption request will be rejected despite generic GeM GTC language.
Seek clarity on expected Client-to-UPDESCO payment timeline, milestone billing (if any), and whether any portion is payable on delivery/installation before full migration certificate. Current text is completion-linked and limited to amounts received by UPDESCO, with no interest.
Annexure migration text includes ‘Post-migration support for [X] days (mention duration)’. Ask buyer to fix support duration, list of applications/DB sizes, acceptable downtime, and whether OEM residency days are buyer-mandated or bidder-planned.
UPDESCO/Client may cancel buyback before handover without compensation, yet evaluation subtracts buyback from project cost. Ask how award/payment is recomputed if buyback is withdrawn post-L1, and when asset inspection is allowed.
Confirm whether 90-day validity runs from Bid End Date (GeM) or bid opening (ATC), and whether RA extension affects validity calculation.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Seller cash flow depends on GNIDA paying UPDESCO first; Payment Undertaking bars claims against UPDESCO until then; delays earn no interest. This is a major working-capital and credit risk on a ~₹14 crore project.
LD at 0.5% of delayed goods/services price per week or part thereof, capped at 10%; after cap, termination for default and full security forfeiture possible. 90-day delivery including complex migrations is tight.
99% uptime guarantee; faults to be rectified within 48 hours or standby provided; else penalty ₹5,000 per day per equipment, capped at 10% of contract value per quarter. Servers carry 5 years 24x7x4 OEM support; PBG locked 63 months.
Bidder owns end-to-end migration (Oracle, mail, .NET, SQL, backup/LTO) without data loss, must buy OEM/Oracle/third-party support if needed, and supply any missing racks/cables/accessories free. Completion certificate is gated on full migration success.
Buyback can be cancelled unilaterally; bidder still faces e-waste, tax and data-destruction duties. Data leakage after lifting can trigger civil/criminal action, PBG forfeiture, termination and blacklisting.
UPDESCO may terminate for convenience; insolvency termination without compensation; option clause ±25% quantity. Contract signing within 30 days and PBG within 15 days create mobilisation pressure before payment certainty.
EMD can be forfeited for withdrawal during validity or failure to sign. Bid-to-RA is enabled with H1 elimination, increasing price compression risk after technical qualification.
Bidder-uploaded documents are shown to other participants. Only 2 days allowed for technical clarifications during evaluation—slow responses risk adverse evaluation.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
U.P. Development Systems Corporation Ltd. (UPDESCO), under Information Technology and Electronics Department, Uttar Pradesh. Office: II Floor, Uptron Building, Near Gomti Barrage, Gomti Nagar, Lucknow – 226010. Telephones (0522) 2307803; Fax (0522) 2307832.
Contact Officer: Mr. V.K. Maurya, Manager (Systems). Emails: [email protected]; [email protected]; [email protected]. GeM HOD grievance email: [email protected]; Buyer email: [email protected]. GeM consignee/reporting officer: Virendra Kumar Maurya, UPDESCO Lucknow.
Pre-bid venue: UPDESCO Conference Hall, Lucknow, UP (18-08-2026 15:00). e-Bid opening venue/communication address: UPDESCO, II Floor, Uptron Building, Near Gomti Barrage, Gomti Nagar, Lucknow-226010. Submission itself is electronic on GeM—no physical bid original submission address is prescribed.
Client and schedule destination: Greater Noida Industrial Development Authority (GNIDA), Gautam Buddha Nagar, Uttar Pradesh.