Publication / issue date
14-09-2026.
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AMC for Servicing High Volume Long range water cum foam monitor at Kanpur depot
Bharat Petroleum Corporation Ltd · Gonda, Uttar Pradesh9891820
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
14 Sept 2026
5 Oct 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
14-09-2026.
05-10-2026 at 18:00:00. The bid may be auto-extended by 3 days, up to 2 times, if fewer than 3 bids are received; no extension/corrigendum is present in the folder.
06-10-2026 at 18:00:00.
30 days from the bid end date under the bid-specific field. The attached BPCL GCC instead states four months from technical-bid opening; treat this as a clarification item before bidding.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated/tender value is stated. No tender document fee is specified; the GeM bid disclaimer states that asking for a tender/bid-participation fee through buyer-added ATC is impermissible.
Not required for this bid. Therefore no amount, instrument, or validity applies despite the conditional generic BPCL GCC EMD clause.
The bid-specific ePBG field says ‘Required: No’. However, attached BPCL GCC clause 18.1 calls for 10% of basic contract value as security deposit (DD/BG), normally within 15 days of award, with BG through contract/defect-liability period plus six-month claim period. This conflict needs buyer confirmation; the bid-specific ePBG field is the more specific GeM setting.
Payment is due within 45 days of CRAC and online bill submission. The bid expressly supersedes the GeM GTC 10-day period. TReDS is the preferred mode for eligible registered MSME sellers.
Quote quarterly servicing for 15 HVLRs: four preventive-maintenance visits per year and two breakdown/emergency visit-days. Emergency visits are separately paid at the quarterly visit rate; spares are in BPCL scope.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
At least 2 years’ experience maintaining High Volume Long Range Monitors in any OMC, supported by proof of an ongoing or completed AMC. Similar work is defined as AMC/CAMC of HVLR services, with work orders/contracts and completion evidence plus client details.
Minimum average annual turnover: ₹2 lakh over the last three years ending 31 March of the previous financial year. Submit certified audited balance sheets or CA/Cost Accountant certificate. For entities under three years old, average completed financial years since constitution are considered.
Minimum OEM average annual turnover: ₹10 lakh for the last three years, evidenced by certified audited balance sheets or a CA/Cost Accountant certificate; the completed-year rule applies to OEMs under three years old.
Bidder/OEM must show supply of same/similar category products equal to 10% of bid quantity in at least one of the last three financial years before opening, to a Central/State Government organisation or PSU. This goods-supply wording conflicts with the service AMC qualification and should be clarified.
Eligible MSEs receive complete relaxation from the two-year experience criterion, subject to technical/quality compliance and proof. Startup relaxation for experience and turnover is expressly ‘No’. MSE purchase preference is available to validated MSE OEMs/service providers within L1+15%, for 25% of quantity/amount.
The bid is reserved for Class-I local suppliers with minimum 50% local content. All bidders must upload the OEM’s local-content percentage certificate and value-addition locations; false local-content declarations may lead to debarment.
A pre-bid visit to inspect the present condition/challenges of the HVLRs is compulsory; gate pass and signed site-visit declaration must be uploaded.
A bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority and must undertake compliance; false declaration/non-compliance permits immediate termination and legal action.
A seller debarred from GeM, and its authorised sellers, cannot participate. False/forged information, bid impairment during validity, inferior/counterfeit supply, or failure to meet bid obligations can trigger suspension/debarment/removal.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
One-year AMC at BPCL Kanpur Depot for fire-hydrant control panels and 15 high-volume long-range water-cum-foam monitors, including preventive servicing, functional restoration, electrical/mechanical troubleshooting, and emergency attendance.
The scope table lists 9 Shoot Fire 500/750/1000 GPM, 2 AAAG Fire 500/750/1000 GPM, and 4 AAAG Fire 1000/1500/2000 GPM (total 15). The pricing description names different makes and says ‘11 Nos.’ while its components total 15; obtain a reconciled asset list before pricing.
Four quarterly preventive visits and two breakdown/emergency visit-days are contemplated. All monitors must be serviced in the first contract month; periodic maintenance is every three months; emergency calls must be attended within 72 hours.
Make all remote/local movements and jet/fog/open/close functions operable; inspect monitors/control panels; lubricate gearboxes/bearings/nozzles; test 415V supply, pushbuttons, lamps, sensors, contactors, overload relays and movement; dismantle/inspect as needed; troubleshoot electrical issues; review spares inventory; submit the service report on completion day.
Contractor supplies competent manpower, non-sparking tools/tackles, own maintenance toolsets and PPE, and maintains site/material records. BPCL supplies spares and power/signal cables. No additional charge is payable for the number of days needed to complete all equipment in a quarterly visit.
Work is at BPCL Kanpur Depot, Bhaunti, Kalpi Road, PIN 209305, Kanpur Nagar, Uttar Pradesh. The bid expressly says to ignore the Gonda consignee address.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit electronically on GeM as a two-packet bid: techno-commercial/technical documents and the financial bid separately. Keep all price elements only in the financial bid; do not disclose price in technical documents.
Signed tender documents must be dated; every page initialled at lower right and signed where required by the bidder or authorised attorney. Use usual signature and company stamp; partnerships follow the GCC partner/authorised-representative rules; company bids require an authorised representative and accompanying power of attorney.
No physical pre-qualification submission is prescribed. The bid disclaimer says buyer-added mandatory physical documents are impermissible except EMD and signed Integrity Pact within five days of opening; neither is required by this bid.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The consignee table gives Gonda (PIN 271001), but buyer-added ATC expressly says ignore Gonda and use BPCL Kanpur Depot, Bhaunti, Kalpi Road, PIN 209305. Kanpur prevails.
Scope item 2 lists 15 units made by Shoot Fire/AAAG Fire. The pricing description says ‘11 Nos.’ but then lists 9+2+4 units and different makes (Vimal Fire/Shah Bhogilal). Total 15 and servicing all 15 is repeated, but makes and price-line wording remain unresolved.
Bid details specify 30 days from end date; attached BPCL GCC specifies four months from technical-bid opening. The bid-specific GeM field is more specific, but obtain written confirmation because the GCC threatens penal action for withdrawal during its stated period.
Bid details say ePBG not required, while attached BPCL GCC requires 10% security deposit/retention. The GeM field is bid-specific and the disclaimer invalidates contrary buyer-added ePBG terms, but security-deposit treatment should be confirmed before pricing.
The tender-specific ATC requires 2 years’ HVLR maintenance in an OMC and defines similar work as AMC/CAMC. Auto-generated bid clauses instead require manufacture/supply of similar category products to Government/PSU and 10% product-supply past performance. The tender also warns that seeking experience from a specific organisation is impermissible. No clean precedence is stated; buyer clarification is essential.
Bid-specific payment timeline is 45 days after CRAC and online bills. GeM GTC says 10 days for goods/services, while attached BPCL GCC says 75% in 15 days and balance in 30 days for RA bills. The bid expressly supersedes GeM GTC; apply 45 days, but the BPCL GCC wording should be reconciled for quarterly invoices.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please issue a reconciled list of all HVLRs showing exact quantity, make, model/capacity and corresponding price lines. The scope says 15 Shoot Fire/AAAG units, while the price description says 11 and names Vimal Fire/Shah Bhogilal although its sub-counts total 15.
Please confirm whether evaluation will use the ATC’s 2-year OMC HVLR AMC/CAMC criterion, the auto-generated Government/PSU goods-supply/CRAC criterion and 10% past performance, or both; also complete the unfinished phrase ‘successfully executed / completed at least’ with the intended threshold.
Please confirm in writing that ePBG/security deposit/retention is not required, or state the exact percentage, instrument, due date, validity and claim period. The GeM field says no ePBG, but attached GCC requires 10% security.
Please confirm bid validity is 30 days (not four months) and that each accepted quarterly/emergency service invoice is paid within the bid-specific 45-day CRAC timeline, notwithstanding the BPCL GCC RA-bill schedule.
Please provide the authorised site-visit coordinator, contact number, available dates, entry-document requirements, and process for obtaining the gate pass and location signature before bid closing.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Failure to attend an emergency call within 72 hours attracts 3% of the quarterly AMC service-visit charge per day, capped at 50%, deducted from the next scheduled AMC payment.
BPCL may terminate by email if performance is found unsatisfactory at any point during the AMC. GeM GTC also permits cancellation/default action and debarment consequences for non-performance.
Each quarterly visit must complete all 15 monitors regardless of days needed, with no extra charge. BPCL may increase or decrease job frequency at its sole discretion, creating labour/travel and capacity risk unless commercial treatment is clarified.
Separate from the emergency penalty, GeM GTC permits LD at 0.5% of the contract value of delayed quantity per week or part-week for delay beyond the delivery period. This can overlap operational penalty exposure unless the buyer confirms treatment.
Contractor bears competent manpower, travel/attendance effort, own non-sparking tools/tackles, PPE, records and troubleshooting. Only spares and power/signal cables are stated as BPCL scope; price consumables, lubrication and incidental resources carefully.
Cash-flow exposure is 45 days after CRAC/online billing, and attached GCC provisions introduce unresolved 10% security/retention language despite ‘ePBG: No’. Resolve this before loading finance/security cost.
Buyer may increase or decrease ordered quantity by up to 25% at award and increase contracted quantity by up to 25% during the contract at contracted rates, with formula-based additional delivery time.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Buyer email: [email protected]. HOD grievance email: [email protected]. No phone number is printed.
Niraj Kumar Chaudhary is listed as consignee/reporting officer. The printed Gonda address is overridden for this work by the buyer-added Kanpur address.
Bharat Petroleum Corporation Limited, BPCL Kanpur Depot, Bhaunti, Kalpi Road, PIN 209305, Kanpur Nagar, Uttar Pradesh. This is the relevant physical location for the compulsory site visit; no physical bid-original delivery address is prescribed.