Single/Double Wooden Bed with/without Storage

Publication / bid document date

Bid document dated 18-08-2026 (GeM bid GEM/2026/B/7906157).

• No corrigendum in the tender pack alters this date.

Pre-bid meeting

Pre-bid on 26-08-2026 at 11:00:00 at ESIC Medical College & Hospital, Pandeypur, Varanasi (also Google Meet).

• Venue: Conference Hall, Academic Block, ESIC Medical College and Hospital, Pandeypur, Varanasi 221002.
• Online join link stated: meet.google.com/oti-pdto-gqg.

Bid submission end

Bid End Date/Time: 02-09-2026 15:00:00.

• Auto-extension: if fewer than 3 bids, bid end extends by 7 days, maximum 1 auto-extension.

Bid opening

Bid Opening Date/Time: 02-09-2026 15:30:00.

Bid offer validity

Bid Offer Validity is 100 days from the bid end date.

• Per GeM GTC, bid security/EMD (where applicable) should be valid for 45 days beyond bid validity.

Technical clarification window

Time allowed for Technical Clarifications during technical evaluation: 2 Days.

Estimated bid value

Estimated Bid Value is INR 10,31,500 (guidance only for EMD/eligibility; not a price ceiling).

• Schedule-wise estimated values: Schedule 1 INR 3,82,500; Schedule 2 INR 1,50,000; Schedule 3 INR 2,59,000; Schedule 4 INR 2,40,000.
• Bid states estimated value has no bearing on quoted price or bid participation.

EMD / bid security

Schedule-wise EMD (INR): Sch-1 3,425; Sch-2 1,500; Sch-3 2,590; Sch-4 2,400; Advisory Bank SBI; payable to stated beneficiary; also acceptable as surety bond.

• EMD applies for each schedule/group selected during bid creation.
• Beneficiary: ESIC Fund Account No. 1, ESIC Medical College and Hospital Pandeypur Varanasi (Payable At Varanasi); UIN Number NCTGC2415P.
• EMD & Performance security should be in favour of Beneficiary wherever applicable.
• EMD exemption: bidder must upload valid supporting documents per GeM GTC; under MSE category only manufacturers for goods (traders excluded) are eligible for EMD exemption.
• GeM GTC: Bid Security valid for 45 days beyond bid validity; no interest payable; acceptable forms include Insurance Surety Bond, A/c payee DD, FDR, Banker's Cheque, Bank Guarantee (incl. e-BG), or online payment.
• GTC exempt categories include MSE manufacturers (with Udyam), DPIIT Start-ups, KVIC/ACASH/WDO/Coir Board/TRIFED/Kendriya Bhandar, Vendor Assessment holders, BIS license holders, Central/State PSUs, and agencies designated in bid.

Tender / bid document fee

No tender/bid participation fee is chargeable; GeM disclaimer voids any ATC seeking tender fee.

Performance security (ePBG)

ePBG 3.00% of contract value for 14 months; Advisory Bank SBI; submit within 15 days of award; payment due only after genuine ePBG receipt.

• GTC: for e-Bidding/RA contracts, Performance Security valid for 2 months beyond completion of all contractual obligations including warranty; quantum selectable up to 5% (GFR 3%–5%); this bid sets 3%.
• Forms: Insurance Surety Bonds, A/c payee DD, FDR, Bank Guarantee (incl. e-BG), or online payment in acceptable form.
• No interest on Performance Security; refund within 30 days of completion of all contractual obligations if performed fully.
• EMD of successful bidder returned within 15 days after receipt of Performance Security / e-PBG.

Payment terms

For goods: 100% payment within 10 days of CRAC and online bill submission (unless STC/ATC otherwise); free delivery at site, all-inclusive prices.

• No payment for rejected goods; seller must lift rejected goods within 10 days.
• ATC: if service centre required (carry-in warranty), payment released only after documentary evidence of functional service centre.
• Offer prices are all-inclusive (taxes, duties, local levies, transportation, loading/unloading).

Purchase preference financial bands

MII purchase preference Yes (L1+20%, up to 50% quantity); MSE OEM preference Yes (L1+15%, 25% quantity).

• Bid splitting not applied.

Minimum average annual turnover

Bidder minimum average annual turnover for 3 years: 5 Lakh(s); turnover eligibility via GeM verified turnover.

• Average of last three FYs ending 31st March of previous FY; system-validated from GeM financial data; if only two years available, average of those two; if incorporation <3 years, completed years after incorporation counted.
• No separate turnover documentary evidence required for this criterion (GeM system derives figures).
• Complete relaxation of turnover for MSE and DPIIT Start-up (supporting exemption docs must be uploaded).

Past experience

1 Year(s) past experience of same/similar category products required for Central/State Govt/PSU supplies.

• Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same or similar Category Products to any Central/State Govt Organization/PSU for the indicated number of Financial years before bid opening date.
• Upload copies of relevant contracts and delivery acceptance certificates like CRAC.
• Complete relaxation of experience for MSE and DPIIT Start-up subject to quality/technical specs; upload supporting exemption documents.

Past performance quantity

Past Performance 30%: same/similar category products for 30% of bid quantity in at least one of last three FYs to Central/State Govt/PSU.

• Copies of relevant contracts proving cumulative order quantity in any one financial year to be submitted with bid.
• In bunch bids, criterion applies to category of primary product with highest bid value.

Make in India / local supplier class

Only Class-I and Class-II local suppliers may participate; non-local suppliers not eligible (eligible MSEs still allowed to participate per concurrent MSE-MII guidance).

• Each item requires minimum 50% local content for Class 1 and 20% for Class 2 local supplier qualification.
• MII purchase preference applies as in Financials.

MSE purchase preference eligibility

MSE purchase preference only for manufacturer/OEM of offered product on GeM with valid Udyam; traders/resellers not eligible for MSE preference.

• If L-1 is not MSE and MSE seller(s) quote within L-1+15%, opportunity to match L-1 for 25% of total quantity.
• MSE benefits only if seller validated online in GeM profile and approved by Buyer after document evaluation.

Land-border country restriction

Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration grounds immediate termination and legal action.

Service centre capability

For carry-in warranty goods, Bidder/OEM must have a functional service centre in the State of each consignee location (UP), or establish one within 30 days of award.

• Not applicable for goods having on-site warranty.
• Payment only after proof of functional service centre.

Procurement overview

Supply of furniture goods under four GeM categories to ESIC Medical College & Hospital, Pandeypur, Varanasi; total quantity 132 pieces; item-wise/schedule-wise evaluation and award.

• Organisation: Employees State Insurance Corporation (ESIC); Office: Esic Hospital Pandeypur Varanasi.
• Primary product category: Single / Double Wooden Bed with/without Storage (V2).
• Type of Bid: Two Packet Bid; Bid to RA enabled with H1-Highest Priced Bid Elimination.
• Inspection by empanelled GeM inspection authority: No.
• Arbitration Clause: No; Mediation Clause: No.

Schedule 1 — Wooden beds

45 single wooden beds with headboard & footboard, no storage, mattress support board 18 mm; warranty 36 months; delivery 15 days.

• Estimated value INR 3,82,500.
• Key specs: overall length 1800-1850 mm; width 900-1050 mm; frame height 550-600 mm; materials Particle Board/MDF/Marine Ply/MR Ply/BWP Ply or higher; wooden legs understructure.
• Consignee/Reporting Officer: Amit Kumar, 221002, ESIC Hospital, Pandeypur, Varanasi.

Schedule 2 — Steel almirah / cabinets

10 large steel almirahs conforming to IS 3312 (1855×910×480 mm without pedestal), with lockers (1) and hanging rod; delivery 15 days.

• Estimated value INR 1,50,000.
• Availability of drawers: Yes or No allowed; mirror/mirror frame: No.
• Test report certifying IS 3312 conformity: Yes or No allowed values; test report types include NABL/ILAC/APAC/BIS labs or NA.
• Consignee: Amit Kumar, ESIC Hospital Pandeypur, Varanasi; qty 10; delivery 15 days.

Schedule 3 — Modular / meeting / centre tables

37 modular tables: rectangular top 1200×600 mm, wooden/engineered wood gable understructure, modesty panel, fixed pedestal with 3 closed storage compartments; delivery 15 days.

• Estimated value INR 2,59,000.
• Table top material: Particle Board/MDF/Marine Ply/BWP/MR Ply or higher; edges straight; height not adjustable.
• Consignee: Amit Kumar; qty 37; delivery 15 days.

Schedule 4 — Revolving chairs

40 mid-back revolving chairs of adjustable height with wheels, cushioned seat, lumbar support, adjustable padded armrests, no headrest; minimum warranty 1 year or higher; delivery 15 days.

• Estimated value INR 2,40,000.
• Seat upholstery: Mesh fabrics / Polyester fabric / Leatherette / Leather.
• Consignee: Amit Kumar; qty 40; delivery 15 days.

Delivery location and option quantity

Actual delivery (and installation & commissioning if in scope) at Dean, ESIC Medical College and Hospital, Pandeypur, Orderly Bazaar, Varanasi, UP PIN-221002; buyer option ±25% quantity.

• GTC default scope if nothing contrary specified: supply of goods on free delivery to consignee basis.
• Option clause: increase/decrease up to 25% at placement and up to 25% during currency at contracted rates; additional delivery time formula based on increased qty, subject to minimums.

Submission mode and portal

Online two-packet bid on GeM portal; technical and commercial bids before bid closure; no physical document submission as a pre-qualification prerequisite.

• Bid Number GEM/2026/B/7906157 on GeM.
• GeM disclaimer: mandating physical-form documents as a pre-requisite to qualify bidders makes bid/contract null & void.
• Documents uploaded by bidders are shown to all participated bidders (Yes).
• Bid to RA: after technical evaluation, reverse auction among technically qualified bidders except H-1 (with stated exceptions).

Signing / attestation mechanics

Bid is governed by GeM GTC; land-border compliance undertaking required while participating; no separate physical attestation formats printed in this pack.

• Seller must ensure labour-law compliance declarations under GeM bid terms.
• Data sheet mismatch of technical parameters can cause bid rejection.

No corrigendum / addendum in document pack

The available tender documents contain no corrigendum or addendum; original bid values apply as published.

• Documents present: bid_9743057.pdf (Bid Document dated 18-08-2026) and gtc.pdf (GeM GTC 4.0 Version 1.29 dt 25th March 2026).
• Final key values remain: Bid End 02-09-2026 15:00:00; Bid Opening 02-09-2026 15:30:00; Bid validity 100 days; Estimated value INR 10,31,500; schedule EMDs 3425/1500/2590/2400; ePBG 3% for 14 months; delivery 15 days per schedule.

ePBG duration vs wooden-bed warranty

Bid sets ePBG duration at 14 months, while Schedule-1 wooden bed warranty is 36 months; GeM GTC requires Performance Security valid for 2 months beyond all obligations including warranty.

• Bid ePBG Detail: Duration of ePBG required (Months) = 14.
• Wooden bed WARRANTY: 36 months.
• GTC Clause 7: Performance Security valid for 2 months beyond completion of all contractual obligations including warranty — implying roughly warranty+2 months coverage.
• Practical impact: successful bidder should clarify required ePBG validity with buyer; GTC also says seller must suitably extend Performance Security if obligation period extends.
• Revolving chair minimum warranty is only 1 year, so a single 14-month ePBG may fit chairs but not 36-month bed warranty if applied contract-wide.

ATC certificates listed but not detailed

Seller document list requires 'Certificate (Requested in ATC)', yet Buyer Added ATC only expressly mandates product Data Sheet—no other named certificate annexure is printed.

• Document required from seller enumerates Certificate (Requested in ATC) and OEM Authorization Certificate.
• Buyer Added Bid Specific Terms list Option Clause, Service Centres, delivery address, and Data Sheet upload only.
• Risk: bid may be rejected for missing an unspecified ATC certificate; seek buyer clarification at pre-bid.

Experience label says 'service' on a goods bid

Bid Details field is labelled 'Years of Past Experience Required for same/similar service' (1 Year) while the tender is Goods furniture supply; detailed experience clause refers to Category Products.

• Header field uses 'same/similar service' wording.
• Para 6 Experience Criteria requires manufactured and supplied same or similar Category Products to Central/State Govt/PSU.
• Prevailing reading for evaluation: product-supply experience per Para 6, not pure services experience.

What exact ATC certificates are mandatory?

Ask buyer to list every certificate under 'Certificate (Requested in ATC)' beyond Data Sheet and OEM Authorization, with acceptance criteria.

• Missing unspecified certificates is a common GeM technical-rejection cause.
• Confirm whether IS 3312 test report for almirah is mandatory despite Yes/No allowed values.

ePBG validity vs 36-month bed warranty

Confirm whether ePBG must be 14 months as printed or extended to cover 36-month bed warranty + 2 months per GTC.

• Material to bid bond cost and post-award cash lock-up, especially if bidding Schedule 1.

On-site vs carry-in warranty and service-centre obligation

Clarify warranty mode for each furniture item and whether UP functional service centre proof is a payment precondition.

• ATC service-centre clause applies only for carry-in warranty; furniture often treated as on-site—confirm to avoid payment hold.

Installation scope within 15-day delivery

Confirm whether assembly/installation/commissioning of beds, almirahs, tables and chairs is included in the 15-day delivery period and free-delivery price.

• ATC says delivery and Installation & Commissioning 'if covered in scope of supply' at Dean's address; GTC default is free delivery to consignee unless installation is in category/ATC scope.
• 15-day timeline is tight for 132 pieces if full installation is included.

Tight 15-day delivery and LD exposure

All schedules require delivery in 15 days; LD @ 0.5% of delayed quantity contract value per week (or part), capped at 5% normally / 10% for inordinate delay (>25% of completion period).

• Delivery period is essence of contract under GTC.
• For 15-day delivery, delay beyond ~3.75 days may be treated as inordinate (25% of period), raising max LD ceiling risk to 10%.
• No price increase admissible during LD extensions; buyer gets GST reduction benefits during extension.

Option clause quantity volatility

Buyer may vary ordered quantity by up to ±25% at placement and increase up to 25% during currency at same rates, stretching capacity and working capital.

• Additional delivery time formula may be as low as original period when original DP <30 days (here 15 days).

EMD forfeiture and performance security holds

EMD forfeitable for withdrawal/modification within validity, false documents, or failure to furnish performance security; payments blocked until ePBG verified.

• Successful bidder must furnish ePBG within 15 days of award.
• Failure/neglect of obligations allows full/partial forfeiture of Performance Security; GeM debarment/rating downgrade possible for non-performance.

Technical rejection and RA pricing pressure

Two-packet evaluation plus Data Sheet matching and RA with H-1 elimination create rejection and aggressive price-down risk.

• Unexplained Data Sheet vs specification mismatch → bid liable for rejection.
• Only 2 days allowed for technical clarifications during evaluation.
• Documents uploaded (including clarification docs) are visible to other bidders.
• Item-wise L1 and RA among technically qualified (except H-1) can compress margins across four schedules.

Dispute resolution and labour compliance

Arbitration and Mediation clauses set to No in bid details; seller bears full labour-code compliance risk; land-border false declaration risks immediate termination.

• GTC still provides dispute-resolution pathways for Bid/RA contracts per DoE guidelines as selected at bid creation; bid flags Arbitration/Mediation as No.
• Non-compliance with labour obligations is contractual breach entitling buyer action.

Payment linked to CRAC and possible service-centre hold

Cash flow depends on consignee CRAC within GeM timelines; ATC may further hold payment pending service-centre proof for carry-in warranty.

• Rejected goods: no payment; must be lifted within 10 days or ground rent/warehousing and risk disposal apply.

Buying organisation / office

Employees State Insurance Corporation (ESIC) — Esic Hospital Pandeypur Varanasi, under Ministry of Labour and Employment.

• Department Name field shows: Na.

Buyer and grievance email contacts

Buyer email: [email protected]; HOD grievance redressal email: [email protected].

• Phone numbers are not stated in the bid document.

Consignee / reporting officer

Consignee/Reporting Officer: Amit Kumar; address 221002, ESIC Hospital, Pandeypur, Varanasi Pincode-221002.

• Same consignee appears for all four schedules.

Delivery / installation address

Dean, ESIC Medical College and Hospital, Pandeypur, Orderly Bazaar, Varanasi, Uttar Pradesh, PIN-221002.

• Pre-bid venue (for queries/meeting, not physical bid submission): Conference Hall, Academic Block, same campus; Google Meet link meet.google.com/oti-pdto-gqg.
• No physical bid-submission address is prescribed; GeM online submission applies.