Publication
18 August 2026.
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Custom Bid for Services - IV&V
Bharat Electronics Limited · Bengaluru Urban, Karnataka9771699
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
18 Aug 2026
14 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
18 August 2026.
No pre-bid meeting or pre-bid clarification deadline is specified. During technical evaluation, bidders are allowed 2 days to answer technical clarifications.
08 September 2026 at 17:00. Corrigendum 4543592 dated 01 September 2026 extended the original 02 September 2026 at 17:00 deadline; no corrigendum attachment is present in the tender folder.
08 September 2026 at 17:30. The same date corrigendum moved opening from the original 02 September 2026 at 17:30; no corrigendum attachment is present in the tender folder.
90 days from the amended Bid End Date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Not disclosed in the provided documents; the GeM availability report masks the estimated procurement value.
Not required.
No tender/document fee is specified; the GeM bid disclaimer states that asking for a tender or bid-participation fee makes such a buyer-added clause impermissible.
5% of PO/contract value. The bid field sets ePBG duration at 87 months. The ATC requires the successful bidder to submit it within 10 days of PO, valid throughout the service period with a 3-month claim period; if not submitted, BEL may withhold an equivalent amount from payments.
Payments are due within 30 days after user-department acceptance and invoice submission. Allocation: M1 deployment NIL; M2 IV&V 16% quarterly; M3 VAPT 16% quarterly; M4 QA 16% quarterly; M5 BSG 16% half-yearly; M6 O&M 36% yearly.
L1 is based on total outflow to BEL. Quote every required item, show taxes separately, give a detailed price breakup, and enter amounts in words and figures; words prevail on discrepancy.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum average annual turnover: ₹800 lakh over the last three years ending 31 March of the previous financial year. Upload certified audited balance sheets or a CA/Cost Accountant certificate. No MSE or startup relaxation applies.
At least 3 years' experience providing the same/similar services to a Central/State Government organisation or PSU, measured to March before bid opening. Upload contracts/orders proving service in each financial year. The ATC additionally describes the eligible market as established IT companies that have carried out similar work in reputed organisations.
Bidder must be a company registered in India under the applicable statute, in existence for at least 3 years, with valid PAN and GST registration.
Bidder must not have been blacklisted, debarred or terminated by any Central/State Government, PSU, financial institution or government agency in India during the last 3 years, and must submit the signed declaration. The Integrity Pact also requires no relevant corruption transgression in the preceding 3 years; a false statement permits disqualification or termination.
A bidder from a country sharing a land border with India, including covered consortium/JV members or specified technology-transfer arrangements, is eligible only if registered with the Competent Authority; false declaration or non-compliance can trigger immediate termination and legal action.
Deployed resources must meet the role-specific education and experience table: junior tester 0–1 year; automation, performance and senior test engineers 2+ years in their disciplines; VAPT engineer 2+ years and B.E./B.Tech in Computer Science or Cyber Security. Listed CEH/OSCP/Security+/ISO 27001 and ISTQB certifications are preferred, not mandatory.
No tender-specific consortium/JV eligibility, member cap or lead-member/equity rule is stated. The GTC only confirms that land-border restrictions apply to every consortium/JV member.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Skilled manpower for independent verification and validation, vulnerability assessment and penetration testing, software quality audits, and business support/grievance-cell services for an ERP/Finance project.
Requirements/design/code verification; functional, integration, web/mobile, API, database, automation, performance, usability, compatibility, safety and reliability testing; test plans/cases/reports, RTM, defect tracking and metrics. Automation includes Selenium, Playwright, Appium and TestNG with Jenkins CI/CD integration.
VAPT covers web, APIs, Android/iOS, infrastructure/network, databases, privacy/DPDP and DevSecOps/CI-CD. QA covers SDLC/process/product compliance, ISO/CMMI, CAPA and metrics. BSG covers omnichannel incidents/grievances, ticket lifecycle, stakeholder liaison, trend/root-cause analysis and remediation reporting.
Minimum 35–maximum 40 resources overall. Detailed staffing states junior engineers 20–25, experienced engineers 5–8, VAPT engineers 8–10 and at least 2 QA resources, supporting minimum 40–maximum 45 modules; pricing is two lump-sum 1 AU lines.
Primary deployment is at client location Bhopal and BEL Bangalore. Up to 4–5 junior engineers may travel to Delhi/Bhopal for a maximum 120 days. Mobilise within 15 days of WO/PO and replace requested resources within 7 working days. Vendor supplies the development/work infrastructure at deployment sites.
Initial IV&V/VAPT/QA/BSG phase is 24 months from PO (T0), followed by 60 months O&M, for 7 years overall. Junior/experienced IV&V resources, VAPT and QA are deployed for 2 years; only up to 7 engineers may be extended for the next 5 years based on performance at the client location.
Work must follow applicable industry standards, BEL security/quality policies, ISO/CMMI audit expectations, OWASP/CIS and DPDP controls as applicable. All software artefacts, test reports, data, RTM and documentation developed under the contract become BEL property and may not be taken outside BEL premises or commercially exploited.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit online on GeM as a Two Packet Bid. Keep all price information in the financial bid; any price in the technical bid is a rejection ground. Upload the buyer-provided Excel price bid with detailed breakup.
GeM electronic records use Aadhaar-based e-sign, which the GTC treats at par with digital signatures. No DSC class is specified. No physical original is required before qualification; GeM expressly disallows mandating physical documents as a pre-qualification condition.
Provide all annexures and eligibility/technical evidence in one single document, in RFP order. Forms call for authorised-signatory signature, company seal and, where stated, company letterhead/self-attestation.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Published 01 September 2026. It extended bid submission from 02 September 2026 17:00 to 08 September 2026 17:00 and bid opening from 02 September 2026 17:30 to 08 September 2026 17:30. Impact/action: bidders gained six days; plan submission and bid-validity calculations from the amended closing date. No corrigendum file is included, so the source PDF only evidences the superseded dates.
Publication 18 August 2026; submission 08 September 2026 17:00; opening 08 September 2026 17:30; validity 90 days from amended closing. No amount or substantive-condition amendment is recorded in the supplied corrigendum metadata.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Clause 2.2 and Annexure XII list PBG/Annexure VII inside the technical bid, but Clause 7 requires the successful bidder to submit a 5% PO-value guarantee within 10 days after PO. The post-award trigger is workable and should prevail; ask whether the technical bid needs only signed acceptance of the format.
Bid-specific ATC says submit within 10 days of PO with a 3-month post-expiry claim period; GeM GTC says within 15 days of award and valid 2 months beyond all obligations. The more specific buyer ATC is stricter and should apply: 10 days and 3 months; the 87-month ePBG field is consistent with roughly 84 months' service plus 3 months.
ATC/penalty attachment allows 0.5% of total contract value per week up to 10% for any delay; GTC normally caps LD at 5%, reaching 10% only for inordinate delay over 25% of the completion period. The bid-specific 10% ceiling is the prudent pricing assumption.
Clause 2.2, contents and checklist call Approach/Methodology/Work Plan Annexure IV, but the printed form on page 25 is headed Annexure III, duplicating the warranty annexure number. Treat page 25 as Annexure IV and flag the printed error in the submission index.
The summary table says off-site/hybrid at Delhi and Bhopal, while the detailed allocation places resources at Bhopal and BEL Bangalore and mentions Delhi only for travel. The detailed allocation is more specific, but exact base locations and who bears travel/lodging need confirmation.
The GeM bid says MII compliance applies and MSE purchase preference does not. The exemption attachment is titled 'Exemption of MII Purchase Preference' but its body says 'MSE OEM Purchase Preference ... is not applicable.' The bid fields should prevail, but local-content classification/purchase preference remains unclear.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Confirm whether bidders must upload only a signed acceptance/copy of Annexure VII in the technical bid, with the actual 5% PBG due only from the successful bidder within 10 days of PO.
Confirm the billable minimum/maximum headcount by role, whether BEL may call resources anywhere within those bands without price adjustment, and the exact seven roles/resources continuing for five-year O&M. This materially affects lump-sum pricing.
Resolve Delhi/Bhopal hybrid versus Bhopal/BEL Bangalore allocation and state who pays travel, lodging and daily allowance for up to 120 travel days.
Provide objective acceptance criteria, approver, review period and deemed-acceptance/escalation mechanism for quarterly/half-yearly/yearly deliverables; payment depends on acceptance but the current clause leaves confirmation to the purchaser.
Confirm whether Annexure III must be used unchanged: it refers to software development of a Spatial Information System and an undefined warranty period, while this procurement is manpower-based IV&V/VAPT/QA/BSS.
Confirm whether MII purchase preference/local-content declarations apply. The bid says MII compliance 'Yes', while the exemption letter title and body conflict between MII and MSE/OEM preference.
Clarify cumulative exposure under the GeM 25% option clause and BEL's repeat-order clause 'upto 120% of Original scope', including whether 120% means total scope or an additional 120%, and whether rates remain fixed for 18 months.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delay can attract 0.5% of contract value per week up to 10%; BEL may recover it from dues and complete the balance through another agency at the bidder's risk and cost after one notice.
A large 35–40-person team must mobilise within 15 days; replacements are due within 7 working days. Attrition or security-clearance delays can therefore cause continuity and penalty exposure.
The price schedule is two 1-AU lump-sum lines, while headcounts and locations are ranges and the module count is 40–45. Without a frozen baseline, the bidder bears utilisation and deployment-mix risk.
No payment is allocated to mobilisation. 36% is tied to yearly O&M cycles, and all payments wait for user acceptance plus invoice processing. PBG non-submission can cause BEL to withhold another 5% equivalent.
Buyer can alter quantity/duration up to 25% under the GeM option clause, and BEL separately reserves a repeat order within 18 months up to 120% of original scope. Ambiguous cumulative limits create capacity and fixed-rate exposure.
Vendor must equip the development environment/infrastructure at deployment sites and support travel to Delhi/Bhopal for up to 120 days; no reimbursement mechanism is stated.
BEL claims all software and artefacts developed under the contract, prohibits taking them outside BEL premises, and requires a broad NDA. Price in controls for secure on-site tooling, data segregation and reuse restrictions.
Integrity breaches can cause forfeiture, contract cancellation, recovery with interest, encashment of guarantees, cancellation of other contracts and debarment from BEL bids for at least five years. The fall clause can retroactively reduce price if a similar system is supplied cheaper to another Defence PSU/MoD entity.
The bid disables arbitration and mediation; disputes therefore proceed under the contract/GTC mechanism and ultimately the competent courts, increasing dispute-duration risk.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Mr. Indrajit M Patel, Deputy General Manager—Materials Management, Software SBU, Bharat Electronics Limited, Jalahalli Post, Bangalore 560013. Email: [email protected]. Phone: +91 80 22197680.
Buyer email: [email protected]. HOD grievance-redressal email: [email protected].
No pre-bid physical submission is required or permitted as a qualification prerequisite. Forms are addressed to DGM—Materials Management, Software SBU, BEL, Jalahalli Post, Bangalore 560013; the post-award PBG format is addressed to the Executive Director at the same Software SBU address.