Skilled Manpower for Operation and Heavy Water Management

Bid publication date

Bid document dated 28-07-2026 (GeM bid GEM/2026/B/7802076).

Pre-bid / representation window

No separate pre-bid meeting date is fixed. Seller representations against bid/ATC clauses must be raised on GeM Seller dashboard within 4 days of publication (or as in bid disclaimer); email/physical letters are ignored.

• Publication date 28-07-2026 implies the 4-day GeM representation window ends around 01-08-2026 unless the bid disclaimer states otherwise.

Bid submission deadline

Bid End Date/Time: 18-08-2026 12:00:00.

• Auto-extension: if fewer than 3 bids, bid end date auto-extends by 7 days, maximum 1 auto-extension.
• Technical clarifications during evaluation allowed within 7 Days.

Bid opening

Bid Opening Date/Time: 18-08-2026 12:30:00.

Bid offer validity

Bid Offer Validity is 180 Days from Bid End Date.

• Per GeM GTC, Bid Security/EMD should be valid for 45 days beyond bid validity.

Contract period and related periods

Contract Period is 2 Year(s). Defect liability period including period of claim is 26 months. ePBG duration required is 27 months.

Physical EMD / performance security delivery timelines

Hard copy of EMD instruments (DD/FDR/Banker's Cheque) must reach Buyer within 5 days of Bid End date / Bid Opening date. Performance Security hard copies (where applicable) within 15 days of award.

Estimated bid value

Estimated Bid Value is INR 1,76,08,806.72 (inclusive of all taxes).

• Declared for guidance on EMD and eligibility (turnover/past experience); not a binding bid price.

EMD / Bid Security

EMD Amount is INR 3,52,176; Advisory Bank AXIS BANK LTD; beneficiary Site Director, RR Site, NPCIL. EMD also accepted as surety bond.

• Acceptable EMD forms per bid buyer terms: Account Payee DD in favour of NUCLEAR POWER CORPORATION OF INDIA LIMITED payable at RAWATBHATA RAJASTHAN SITE; FDR pledged to NUCLEAR POWER CORPORATION OF INDIA LIMITED, RR SITE; Banker's Cheque in favour of NUCLEAR POWER CORPORATION OF INDIA LIMITED, RR SITE payable at RAWATBHATA RAJASTHAN SITE; online RTGS/internet banking to A/c 434010200000028, IFSC UTIB0000434, AXIS BANK LTD, RAWATBHATA branch; plus GeM GTC forms (Insurance Surety Bond, BG/e-BG from commercial banks).
• Upload scanned proof with bid; for DD/FDR/BC deliver hard copy within 5 days of Bid End/Opening date.
• MSE service providers and DPIIT Start-ups may claim EMD exemption with valid supporting documents; traders excluded under MSE.
• GeM GTC: Bid Security valid for 45 days beyond bid validity; no interest payable.
• For EMD refund, furnish bank details as per Annexure-E with cancelled cheque.

Tender / bid document fee

No tender fee / bid participation fee is indicated; GeM disclaimer treats asking for tender fee as making the bid null & void.

Performance security (ePBG)

ePBG Percentage 5.00% for 27 months; Advisory Bank AXIS BANK LTD. Successful bidder may also give Account Payee DD, online RTGS/internet banking, or FDR (besides PBG allowed under GeM GTC), hard copy within 15 days of award.

• PS online beneficiary: NUCLEAR POWER CORPORATION OF INDIA LIMITED, RR SITE, A/c 434010200000028, IFSC UTIB0000434, AXIS BANK LTD, RAWATBHATA.
• DD in favour of NUCLEAR POWER CORPORATION OF INDIA LIMITED payable at RAWATBHATA RAJASTHAN SITE.
• FDR pledged to NUCLEAR POWER CORPORATION OF INDIA LIMITED, RR SITE A/C (Name of the Seller).
• Payments become due only after receipt and genuineness verification of Performance Security; no interest on PS.
• ATC defect liability including claim period is 26 months, aligning with 27-month ePBG cover.

Buyer-defined manpower charge components (floor inputs)

Bid schedules state inclusive-of-wages/EPF/ESIC/EDLI/Bonus (excl. GST) man-day charges and OT hourly rates for each cart, with estimated man-days and OT hours over the contract.

• Cart-1 (skilled ops/HWM): 9216 man-days; OT hours 13824; man-day 1079.11; OT/hr 201.6 (excl. GST).
• Cart-2 (painter skilled): 576 man-days; OT hours 864; man-day 1079.11; OT/hr 201.6 (excl. GST).
• Cart-3 (forklift highly skilled): 576 man-days; OT hours 864; man-day 1247.96; OT/hr 236.96 (excl. GST).
• Minimum Floor Price defined by Buyer: No.

Payment terms

Buyer payment timelines: within 10 days of issue of SDAC and online submission of bills (supersedes 10-day timeline in GeM GTC clause 12). Service Provider must pay staff wages first, then claim with PF/ESIC and bank statement. TReDS is preferred payment mode for MSMEs.

• RA bill process: F&A acceptance in COMANAS → seller uploads invoice on GeM → Consignee generates SDAC → paying authority pays.
• GST invoice and Annexure-B GST declaration with first-week-of-month RA bills.
• IT, GST and other statutory levies/penalties recovered from RA bills.
• Bid prices inclusive of GST and other statutory liabilities; contractor pays authorities.
• For manpower outsourcing, price variation/escalation as per GeM SLA (ATC 4.9.1 / sectional 6.2 YES).

NPCIL special allowance and overtime wage basis

Besides notified minimum wages (Central or State, whichever higher), contractor must pay fixed NPCIL special allowance and transport allowance. OT hourly rate = (Minimum Wages × 2) / 8.

• Special allowance (food/leave/medical etc.): Highly Skilled ₹102/day; Skilled ₹87/day; Semi-Skilled ₹72/day; Unskilled ₹62/day.
• Transport allowance: HS ₹24; Skilled ₹21; Semi-Skilled ₹17; Unskilled ₹15 per day (or provide transport).
• Bidder must load EPF, EDLI, ESIC, Bonus, special/transport allowances, insurance, PPE, uniform, police verification, medical tests, profit/overheads into quote; no separate reimbursement (ATC 3.2).

Quantity / duration option

Buyer may increase or decrease contract quantity or duration up to 25% at issue of contract; after issue, only increase up to 25% is allowed and bidders are bound to accept.

Minimum average annual turnover

Minimum Average Annual Turnover of the bidder (for 3 Years): 53 Lakh(s). ATC requires average annual financial turnover of at least 30% of estimated cost during the immediate last three consecutive financial years previous to tender sale/download commencement.

• Evidence: CA/Cost Accountant certified Annexure-G on letterhead with seal, membership no./FRN and UDIN, OR audited financial statements certified by CA.
• If firm younger than 3 years, ATC still calculates average assuming 3-year existence; bid also allows average of completed years after constitution.
• Turnover eligibility criteria to be verified by buyer at technical evaluation.

Past experience of similar services

Past Experience of Similar Services required: Yes. Over last three years (current FY and last three FYs ending March prior to bid opening): three similar completed services ≥40% of estimated cost; OR two ≥50%; OR one ≥80%.

• Using estimated value 1,76,08,806.72: thresholds approx. 40% = 70,43,522.69; 50% = 88,04,403.36; 80% = 1,40,87,045.38.
• Upload completion certificate with WO/PO/contract no., actual completion cost and actual completion date; only successfully completed similar works count (ATC 3.12).
• Completed works valued with 7% p.a. escalation (India) / 2% p.a. (outside India) to current costing level.
• Private individual client certificates not accepted; non-Govt clients need CA-certified Format-1 TDS bill-wise certificate.
• Work experience certificate issued by private individuals shall not be accepted.

MSE and Startup relaxations

Complete MSE and Startup relaxation for Years of Experience and Turnover is available (sectional SSC 6.1 YES/YES), subject to quality/technical specs and upload of Udyam / DPIIT recognition proofs.

• Exemption supporting documents must be uploaded if seeking exemption from Experience/Turnover.

MSE purchase preference and MII

MSE Purchase Preference: Yes, up to L1+15% price band for 100% of bid quantity/amount. MII Compliance: Yes. Traders excluded from MSE benefits.

Land-border registration

Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority (GeM GTC clause 26); false declaration grounds immediate termination and legal action.

One bid per bidder and banning disclosure

Annexure-D one-bid-per-bidder undertaking is mandatory for evaluation. Bidder must disclose banning/debarring/blacklisting; failure can lead to termination.

Sub-contracting / assignment

ATC prohibits sub-contracting. Bid Generic also bars assignment/sub-contract without prior written buyer consent; seller remains jointly and severally liable if consented.

Registrations and compliance credentials

Bidders should hold/upload PAN, GSTIN, EPF and ESIC registrations (and entity constitution documents). Electrical license not required for this bid (SSC 6.12 NO). QR/TPIA authentication not applicable (estimated cost < ₹10 Cr; SSC 6.11 NOT APPLICABLE).

Deployed manpower qualification (execution eligibility)

Resources must meet education/experience ladders in SSC Table C and pass consignee skill test/verification before gate pass; only EIC-approved skilled/experienced persons may be employed.

• Skilled assistance (16/day): 12th+2 yrs; or 10th+4 yrs; or 8th+8 yrs; or 5th+10 yrs relevant experience.
• Painter (1/day): 10th+2 yrs or 8th+4 yrs.
• Forklift HS (1/day): 10th+6 yrs or 8th+8 yrs forklift operation experience.
• Higher qualification/experience acceptable; limited EIC case-to-case relaxation possible for highly deserving candidates.

Geographical presence

Registered office presence in consignee State is not required.

Work title and nature

Hiring of manpower for assistance in round-the-clock shift operation and heavy water management in main plant building for two (02) Years at RRS-1&2 plants Site (NPCIL Rawatbhata Rajasthan Site).

Cart-1 — Skilled assistance in operation shift / general shift / HWM

Skilled manpower for shift operation, general shift and Heavy Water Management support activities (D2O drum/cylinder/hopper handling, recovery checks, documentation, emergency FAX support, upgrading/cleanup plant feeds, decontamination, IAEA assistance, housekeeping, etc.).

• 9216 man-days over contract; estimated OT 13824 man-hours.
• Note in scope mentions 6 skilled for normal hours; detailed deployment in ATC SSC expands total skilled strength (see deployment point).

Cart-2 — Skilled painter

Painting & labeling of equipment in Reactor building, Turbine building and other operating-island/outside areas as required, plus EIC-assigned additional activities; OT beyond normal hours as needed.

Cart-3 — Highly skilled forklift operator

Forklift operation for shifting/loading/unloading ~270 kg Heavy Water filled drums, empty drums and other materials; assist HWM drum/transfer jobs when forklift not operating; other HWM jobs per EIC.

Deployment pattern, shifts and quantities

Four crews run 24×7 (8-hr shifts including Sundays/holidays): 3 crews on duty, 1 off. Daily duty needs ~6 skilled operators on shift + general-shift skilled resources (documentation/HWM/painting supervision etc.) + 1 highly skilled forklift operator. Contract measured in man-days (8 hours = 1 man-day).

• Shift timings: Night 2300–0700; Morning 0700–1500; Evening 1500–2300 (4 days on + offs as scheduled).
• General shift normally 0900–1700; can be called on Sundays/holidays/off-duty in urgency.
• SSC Table C resources/day: Skilled assistance 16; Painter 1; Forklift HS 1; each for 24 working days/month × 24 months.
• Penalty baseline minimum manpower (6.3): 13 skilled + 1 high skilled per working day — lower than full deployment table.
• EIC may increase/decrease minimum daily manpower requirement during contract.
• OT only for station operational requirement/urgency as decided by EIC.

Duration, location and buyer-side facilities constraints

2-year contract at NPCIL RR Site (Anushakti via Kota, ~60 km from Kota). Time is essence; work includes Sundays/holidays/mobilization/rainy season as needed. 90% retention of existing/preceding contract manpower is applicable.

• Free supervisors: NOT APPLICABLE.
• Transport, food, medical and statutory requirements for personnel are service provider's scope.
• Uniforms, PPE, gate passes, PVC, TLD/night permissions and RFID compliance required under execution clauses.
• Nuclear site radiation-area safety rules apply.

Submission portal and mode

Single Packet Bid on GeM portal (online upload). Bid to RA not enabled. Evaluation is total value wise.

• Documents uploaded by bidders are not shown to other bidders.
• Failure to upload certificates/documents sought in Bid/ATC/Corrigendum may lead to rejection.
• Missing listed documents may lead to disqualification, though consignee may seek missing items at discretion.
• Documents first produced only during post-evaluation representation are not considered (ATC 3.15).
• All uploaded documents must be readable/legible/printable.
• Corporation may cross-verify any document with issuing authority.

Physical originals and instrument delivery

No physical bid documents as pre-qualification (GeM disclaimer voids such ATCs). Physical originals required for EMD instruments (DD/FDR/BC) within 5 days of Bid End/Opening, and for Performance Security instruments within 15 days of award.

Signing / attestation rules (high level)

Annexure-D on company letter head; CA certificates with membership no./FRN/UDIN; Indemnity Bond on ₹200 non-judicial stamp paper duly notarized; Power of Attorney on stamp paper where applicable.

Pre-bid representation channel only on GeM

Queries/objections only via GeM representation window within 4 days of publication; other channels ignored. Clarifications/corrigenda on GeM form part of bid.

No corrigendum / addendum found in tender pack

The workspace documents contain the GeM bid, technical specification, ATC (Rev-2 dtd. 23/07/2026) and GeM GTC only. No corrigendum/addendum PDF is present, and no amended dates/amounts are recorded in the pack.

• Final applying values remain as in the original bid/ATC (e.g., Bid End 18-08-2026 12:00:00; Opening 18-08-2026 12:30:00; validity 180 days; EMD 352176; estimated value 17608806.72; ePBG 5% for 27 months; contract 2 years).
• Bidders should still re-check GeM portal before submission for any later corrigendum/response not present in this offline pack.

Minimum skilled manpower: penalty baseline vs deployment table

SSC 6.3 sets penalty minimum at 13 skilled + 1 highly skilled per working day, while deployment/qualification tables require about 16–17 skilled resources plus 1 highly skilled forklift operator (and painter counted within skilled).

• Practical reading: deploy full SSC Table C strength; 6.3 is the shortfall-penalty threshold, not the full staffing plan.
• EIC may also increase/decrease minimum daily requirement during contract (SSC 6.13 A(ii)).

Sub-contracting: absolute ban in ATC vs consent-based restriction in bid Generic clause

ATC 1.3 states sub-contracting is not permissible, while Buyer Added/Generic bid text allows sub-contract only with prior written buyer consent (and joint liability).

• ATC expressly prevails over conflicting general conditions; treat sub-contracting as not permitted unless NPCIL later amends in writing.

Scope note of '6 skilled' vs full deployment of 16–17 skilled

Technical specification note under Cart-1 refers to providing services for 6 skilled manpower for normal working hours, whereas ATC deployment requires 6 operators on duty per day within a larger pool of 17 skilled plus painter/forklift resources.

• Sectional Special Conditions supersede similar conditions elsewhere; follow ATC 6.13 deployment/quantities and bid man-day quantities for pricing and staffing.

Turnover look-back wording: bid FY-end vs ATC tender-sale-year framing

Bid clause references last three years ending 31st March of previous FY, while ATC 3.13 ties the three consecutive FYs to those previous to the year in which tender sale/download commenced. Amount aligns (53 Lakh ≈ 30% of estimate).

• Use CA certificate covering the three FYs required under ATC 3.13/Annexure-G; if in doubt, cover both interpretations and seek GeM representation clarification early.

Confirm exact skilled headcount for penalty vs payment

Ask buyer to confirm whether daily payable/required skilled strength is 13 (penalty minimum), 16 (Table C assistance cart), or 17 (narrative including painter), and how shortfall is measured against cart-wise man-days.

• Material to pricing, penalty exposure and mobilisation planning.

90% existing manpower retention — source list, wages and rejection rights

Request the list/count of existing resources to be retained, confirmation that retained workers already meet qualification/PVC/medical criteria, and who bears cost if EIC rejects retained persons and replacements are needed.

• Critical for MSE/new entrants and for loading attrition/re-recruitment risk.

Whether sub-contracting is absolutely barred

Seek written confirmation that ATC 1.3 absolute bar overrides bid Generic consent language, including for specialised forklift backup or temporary agency staff.

Escalation mechanics under GeM SLA vs NPCIL special allowance fixed amounts

Clarify how GeM SLA manpower price variation interacts with fixed NPCIL special/transport allowance amounts and twice-yearly minimum-wage revisions, and what proof is needed for reimbursement/adjustment.

Radiation work liabilities and CLND pass-through

Seek practical clarification on contractor exposure under Civil Liability for Nuclear Damage provisions referenced in ATC and insurance adequacy for tritiated D2O/HWM handling.

Pay-first cash-flow risk

Service Provider must pay wages/statutory dues first from own funds and only then claim from Buyer with proofs; payment is after SDAC on GeM (target 10 days after SDAC).

Heavy penalty regime with 5%/10% caps and termination triggers

ATC Category I–IV penalties (radiation, safety, manpower shortfall, general) apply; cumulative penalty generally capped at 5% of contract value (with specified exclusions), may block extension at 5%, and contract may be terminated at 10%. ATC penalties supersede conflicting SLA penalties.

• Manpower shortfall penalty: 1.25 × daily minimum wage of category per person/incident when crew falls below minimum.
• Radiation violations include high fixed bases (e.g., ₹25,000 non-disclosure; ₹10,000 loss of dosimetry device).
• GeM GTC LD also exists @0.5%/week of delayed quantity, up to 5% (10% for inordinate delay).

Nuclear-site execution and security risks

Work involves Reactor Building/HWM, tritiated heavy water, radiation procedures, CISF/RFID gate control, PVC, TLD and skill-test gatekeeping — high rejection/replacement and downtime risk.

90% incumbent manpower retention obligation

New service provider must retain ~90% of existing/previous providers' manpower without levying onboarding charges, while still ensuring qualifications and absorbing EPF/ESIC/PVC formalities — limits workforce control and may import legacy IR issues.

Wage-revision and fixed-allowance cost risk

Quotes must anticipate minimum-wage revisions and include fixed NPCIL special/transport allowances, bonus, EPF/ESI, PPE/uniform, insurance and overheads with no separate reimbursement of many components.

25% quantity/duration option and L1 status maintenance

Buyer can vary quantity/duration up to 25% and bidder is bound to accept; if L1 status changes due to additional quantity, seller must provide rebate to remain L1.

EMD/PS forfeiture, banning and no arbitration in bid

Non-performance can forfeit performance security; banning grounds include cartelization, false documents, bid withdrawal after award, etc. Bid shows Arbitration Clause: No and Mediation Clause: No.

Mandatory Annexure-D and document-rejection risk

Missing Annexure-D after one evaluation opportunity means bid is not evaluated; missing other sought certificates can reject the offer.

CLND / nuclear damage legal exposure

ATC incorporates Civil Liability for Nuclear Damages Act/Rules conditions — unusual statutory risk layer versus ordinary manpower contracts.

Buying organisation / office

Nuclear Power Corporation of India Limited (NPCIL), Department of Atomic Energy / PMO; Office: Rajasthan (Rawatbhata Rajasthan Site).

Consignee / Reporting Officer and site address

Consignee/Reporting Officer: Abhinav Srivastava. Address: 323303, Contracts & Material Management, NPCIL, Rawatbhata Rajasthan Site, Anushakti Via-Kota (Rajasthan); Phone 01475-242002, 242048 (~60 km from Kota).

• Same consignee/address appears for all three manpower carts.
• Physical EMD/PS instruments and contract correspondence should be directed to this Buyer/Consignee office unless GeM/award letter states otherwise.

Email contacts (grievance / buyer)

HOD Grievance redressal email: [email protected]; Buyer email: [email protected].

• ATC states pre-bid queries via email/physical letter are ignored; use GeM representation window for bid-stage queries.

EMD / Performance Security beneficiary

Beneficiary: Site Director, RR Site, NPCIL (Rajasthan, Department of Atomic Energy, NPCIL, PMO).

Labour license authority

Labour license application (when required) to Assistant Labour Commissioner, Kota.

IEM contacts (not applicable to this bid value)

Annexure-P lists IEMs only for tenders ≥ ₹10 Cr: Shri T Jacob ([email protected]); Shri Prakash Chandra ([email protected]).

• Estimated bid value is below ₹10 Cr, so IP/IEM regime is not applicable to this tender.