Sleeper PSC BG

Publication date

Bid dated 11-08-2026 (GeM Bid Number GEM/2026/B/7892040).

• No corrigendum amends the publication/bid date.

Pre-bid / clarification deadline

No pre-bid meeting date or bidder clarification/query deadline is stated in the tender documents.

• Only post-opening technical clarification window during evaluation is specified: 2 Days.

Bid submission deadline

Bid End Date/Time: 21-08-2026 14:00:00.

• Auto-extension: if fewer than 3 bids, bid end date auto-extends by 7 days, maximum 1 auto-extension.

Bid opening

Bid Opening Date/Time: 21-08-2026 14:30:00.

• Two Packet Bid; reverse auction enabled after technical qualification.

Bid offer validity

Bid Offer Validity: 90 Days from Bid End Date.

• GeM GTC allows further extension of bid validity with mutual consent between Buyer and Seller.

Delivery / completion timeline

Consignee delivery days: 180 days for full quantity 3000 set at Bhilai Steel Plant.

• Buyer specification sheet also shows delivery period as '30 To 180' days — see contradictions.
• Warranty/guarantee period after supply: 18 months from supply or 12 months from commissioning, whichever earlier (ATC).

Tender / estimated value

No explicit tender value or estimated cost is stated in the bid document or ATC.

• Experience/turnover thresholds are given in ATC (e.g. one similar order ≥ Rs.64,76,562/-; turnover ≥ Rs.75,55,989/-) but these are qualification criteria, not a declared estimated cost.

EMD / bid security

EMD is not applicable / not required.

• Bid EMD Detail: Required = No.
• ATC: EARNEST MONEY DEPOSIT (EMD): NOT APPLICABLE.

Tender document / participation fee

No tender fee is charged; GeM bid disclaimer treats seeking tender/bid participation fee as invalid.

Security deposit / performance security

ATC requires successful bidder to furnish Security Deposit of 3% of PO contract value (excluding taxes & duties) within 30 days of PO (45 days for overseas supplier).

• Acceptable forms: Demand Draft / Pay Order / Banker's Cheque OR Bank Guarantee.
• BG validity: contractual delivery period plus 6 months from last date of DP in PO; claim period 02 months after BG expiry.
• Delay in SD/PG submission: penalty 0.2% of original SD/PG amount per completed day of delay, capped at 5% of original SD/PG; payment for executed portion only after SD/PG.
• BG bank must have functional branch where any SAIL plant/unit office is situated; bank to email scanned BG to SAIL contact mail ID.
• GeM bid ePBG Detail shows Required = No — conflicts with ATC SD; see contradictions.
• GeM GTC default for e-bidding/RA: Performance Security up to 5% (GFR 3%–5%), submit within 15 days of award — ATC gives different timing/amount framing.

Payment terms

Bid: payment within 45 days of CRAC and online bill submission; ATC: 100% after GRN, subject to GST return verification (GSTR-2A) and SD submission.

• Bid expressly supersedes default GeM GTC 10-day payment timeline with 45 days.
• ATC: payment released only after verification of GST Return in form GSTR-2A; supplier must upload documents for GST ITC.
• Buyer ITC on GST: 100%; ITC available to buyer: Yes.
• TReDS is preferred payment mode for MSME sellers (seller must be registered with a TReDS exchange where buyer is registered).
• Price basis: FOR Consignee Stores, Consignee Location (all-inclusive of transportation, insurance, taxes etc.).
• Prices firm till completion of order where PVC not applicable.
• Evaluation on bid: Total value wise; ATC says Item Wise LCNITC L1 — see contradictions.

Experience criteria

Successfully completed similar PSC sleeper supply orders in any one of the last five years ending last day of month previous to tender invitation month, meeting one of three value thresholds.

• Three similar completed orders each ≥ Rs.32,38,281/-; OR two each ≥ Rs.43,17,708/-; OR one ≥ Rs.64,76,562/-.
• Similar Order = supply of any type of PSC SLEEPER.
• Experience must be from Govt. Organizations, PSUs or Public Limited Companies.
• Proof: self-attested photocopies of Purchase Orders and corresponding Supply invoice/GST invoice/Completion certificate, etc.
• MSE/Startup relaxation for Years of Experience and Turnover: No.

Financial / turnover criteria

Financial turnover in any one of FY 23-24, FY 24-25 & FY 25-26 must be at least Rs.75,55,989/-.

• Proof: self-attested copies of audited P&L Accounts/Balance Sheet.
• Documents in support of financial eligibility must contain UDIN No.

Manufacturing licence / capability

Vendor must submit self-attested manufacturing licence for Railway Track Materials from DTIC or NSIC or MSME.

• License from District Trade and Industries Center OR The National Small Industries Corporation Limited OR MSME for manufacturing of Railway Track Materials.

Make in India / local supplier eligibility

Only Class-I and Class-II local suppliers may bid; non-local suppliers are not eligible (eligible MSEs still allowed to participate under concurrent MSE-MII rules).

• Minimum local content: 50% for Class 1 and 20% for Class 2 local supplier.
• MII purchase preference: Yes — within L1+20%, for up to 50% of bid quantity.
• For bid value > Rs 10 Crore, local content declaration must be certified by statutory/cost auditor (company) or practicing CA/CMA (others).
• Local content certificate from OEM with locations of value addition required to avail MII preference.

MSE purchase preference (not experience exemption)

MSE purchase preference is available (Udyam-validated manufacturer/OEM), but experience/turnover relaxation is not granted.

• MSE preference: L1+15% band; up to 25% of quantity if MSE matches L-1.
• Bidder must be manufacturer/OEM of offered product on GeM; traders/resellers excluded from MSE preference.
• Valid Udyam Certificate required to claim MSE benefits (ATC).
• Benefits only if seller validated online in GeM profile and approved by Buyer after document evaluation.

Dealer / channel partner participation

BSP prefers direct manufacturer offers; authorised dealer/channel partner offers must include valid manufacturer authorisation and guarantee/price confirmation.

• Authorisation must confirm manufacturer stands guaranteed for quality, workmanship and successful supply/execution and that dealer price is reasonable and in line with prices quoted to other customers.
• Bid also lists OEM Authorization Certificate as document required from seller.

Land-border / adverse report / genuineness conditions

Bidders from countries sharing a land border with India need Competent Authority registration; fake documents attract punitive action; adverse capability reports can cause rejection before price bid opening.

• False land-border declaration is ground for immediate termination and legal action (GeM GTC clause 26).
• SAIL may verify supporting documents from issuing authority; Annexure-A contact list required.
• Fake/forged/tampered documents at any stage (including post-PO) attract punitive actions per SAIL guidelines.
• Specifications must be accepted; non-conforming offers summarily rejected.
• Submission construes acceptance of all GeM tender + ATC terms without deviation.

Consortium / JV

No consortium or joint-venture eligibility rules are stated in the tender documents.

Item being procured

Supply of SLEEPER, PSC, BG to Drawing RDSO-T 2496 (item code 70910209000147) — PSC sleepers for 60KG (BG).

• Scope of supply is Only supply of Goods (no installation/service in bid scope).
• Total quantity: 3000 set.

Set composition / fittings

Each set of PSC sleeper 60KG includes specified track fittings.

• Per set: PSC SLEEPER,60KG-1NO; RUBBER PAD,60KG,T-3711-2NOS; GFN LINER,T-3706-4NOS; ERC MARK-III,T-3701-4NOS.
• Material to be unloaded at Store/User Department's site as per requirement in Bhilai Steel Plant.
• Material shall be supplied in OEM's Original Packing only.

Delivery location and period

Delivery to Bhilai Steel Plant, Bhilai-490001; consignee table sets 180 delivery days for 3000 quantity.

• Consignee/Reporting Officer: Ravi Kumar, Room No. 302, 3rd Floor, Ispat Bhavan, Bhilai Steel Plant, Bhilai-490001.
• Specification sheet lists delivery period '30 To 180' days.
• Price basis FOR Consignee Stores / Location, all-inclusive.

Inspection, standards and QC

Specification requires third-party pre-dispatch inspection by RITES/RDSO/Zonal Railway plus visual check and monogram marking; GeM bid flag says Inspection Required = No.

• Inspection/testing/QAP: (1) Visual check; (2) TPI at vendor site PDI by M/S RITES/RDSO/ZONAL RAILWAY; (3) Monogram of supplier and inspection agency embossed/punched/painted; (4) GC/WC as per BSP guarantee clause; (5) Any other document as per PO; (6) Third party inspection certificate.
• ATC: inspection may be by Purchaser/authorised agent at destination, supplier premises or other place; third-party inspection charges borne by Supplier unless otherwise specified.
• Drawing/standard: RDSO-T 2496.
• GC/WC: 18 months from supply or 12 months from commissioning, whichever earlier; free replacement on FOR Bhilai basis if not performing.

Post-order process notes

After GeM PO, BSP issues corresponding backup SAP PO; post-order activities (receipts, GRN, billing) run against the SAP PO.

• Order may be distributed on more than one vendor (ATC) even though bid states bid splitting not applied — see contradictions.

Submission portal and mode

Online two-packet bid on GeM (Bid GEM/2026/B/7892040); offer submission construes full acceptance of GeM tender + ATC without deviation.

• Type of Bid: Two Packet Bid.
• Documents uploaded by bidders are not shown to other bidders.
• Bid to RA enabled with H1-Highest Priced Bid Elimination (with stated exceptions).
• No physical-original submission deadline is prescribed as a pre-qualification step; GeM disclaimer treats mandating physical documents as a pre-requisite to qualify as invalid.
• Technical clarifications during evaluation allowed within 2 Days.

Signing / attestation rules

Eligibility proofs are to be self-attested photocopies; Annexure-A on bidder letterhead; GeM uses Aadhaar-based e-sign treated at par with digital signatures.

• Financial eligibility documents must contain UDIN.
• If bid value > Rs 10 Crore, local-content declaration needs auditor/CA certification as applicable.

No corrigendum / addendum issued

The workspace documents contain no corrigendum or addendum; original bid dates and conditions stand as published.

• Document set is limited to bid_9726642.pdf, ATC, buyer specification and GeM GTC; no amendment file is present.
• Final applicable key values therefore remain: Bid End 21-08-2026 14:00:00; Bid Opening 21-08-2026 14:30:00; Offer validity 90 days; EMD Not Applicable; quantity 3000 set; delivery days 180 in consignee table.

ePBG/Performance security: GeM bid vs ATC

GeM bid ePBG Required = No, while ATC mandates 3% Security Deposit after PO; GeM disclaimer also flags ATC clauses that contravene ePBG bid fields.

• Bid ePBG Detail: Required No (p.3).
• ATC III.Q: SD 3% of PO value within 30 days (p.3).
• GTC Clause 5: ATC supersedes GTC/STC on conflict (gtc p.27); GTC Clause 7 contemplates performance security for e-bidding/RA (gtc p.28).
• Bid Disclaimer item 12: ATC clauses contravening bid-detail ePBG section are invalid unless allowed by GeM GTC (bid p.6).
• Bidder action: seek written clarification before pricing working capital for SD/PG.

Inspection required: GeM flag vs specification/ATC

Bid details mark Inspection Required = No, but buyer specification mandates TPI PDI by RITES/RDSO/Zonal Railway and ATC contemplates inspection including third-party PDI at supplier cost.

• Practical supply obligation appears to require third-party PDI and monogram marking despite GeM inspection flag No.
• Clarify whether GeM empanelled inspection path is off and only off-portal TPI applies, and who books/pays RITES/RDSO/Zonal Railway.

Delivery period: 180 days vs 30 to 180 days

Consignee quantity table fixes Delivery Days = 180, while specification sheet shows Delivery Period '30 To 180'.

• Bid consignee table is the GeM contractual delivery field commonly used for LD start; specification range may indicate staggered/minimum-maximum window.
• Clarify whether partial deliveries from day 30 are expected or full 3000 sets by day 180 is the sole obligation.

Evaluation basis: total value vs item-wise LCNITC

Bid Evaluation Method is Total value wise evaluation; ATC says price evaluation on Item Wise LCNITC L1 basis only.

• Only one item line is present, so commercial impact may be limited, but LCNITC vs total landed value needs confirmation for tax treatment.

Order splitting / multi-vendor award

Bid states bid splitting not applied, yet ATC says order may be distributed on more than one vendor; MSE/MII preferences also contemplate quantity sharing.

• Bid: 'बोली विभाजन लागू नहीं किया गया/ Bid splitting not applied.'
• ATC III.P: 'Order may be distributed on more than one vendor.'
• MSE preference can award 25% quantity to matching MSE; MII preference up to 50% quantity.

Payment trigger: 45-day CRAC vs 100% after GRN + GST/SD gates

Bid payment timeline is 45 days from CRAC; ATC states 100% after GRN and adds GSTR-2A verification and SD submission as payment preconditions.

• Both can be read together (pay after GRN/CRAC within 45 days once GST/SD conditions met), but sequence and which document starts the clock should be confirmed.
• Default GeM GTC is 10 days from CRAC unless STC/ATC specify otherwise; bid expressly supersedes to 45 days.

External SAIL-P1 conditions vs GeM disclaimer on external references

ATC incorporates SAIL-P1 (Oct 2023) from sailtenders.co.in, while the GeM bid disclaimer lists reference to external site/documents as a ground treating bid/resultant contract null & void.

• ATC T/U: other conditions as per SAIL-P1 on https://sailtenders.co.in/ and acceptance of RFQ GTC there.
• Bid Disclaimer item 10: 'Reference of conditions published on any external site or reference to external documents/clauses.'
• Bidder should obtain which SAIL-P1 clauses are intended to apply on GeM, especially LD/extension and risk-purchase interplay.

Confirm whether 3% ATC Security Deposit applies despite ePBG = No

Ask buyer to confirm if successful bidder must still furnish 3% SD/PG under ATC when GeM bid ePBG Required is No, and which instrument/timeline prevails (30 days ATC vs 15 days GTC).

• Material to bid/no-bid working capital and contract cash flow; payment cannot start before SD per ATC.

Mandatory third-party PDI agency, booking process and cost

Seek clarity that TPI by RITES/RDSO/Zonal Railway is mandatory despite GeM Inspection Required = No, which agency is acceptable, booking lead time, and confirmation that all TPI charges are seller-borne.

• Affects delivery schedule for 3000 sets and cost build-up.

Delivery schedule interpretation (30–180 vs 180 days) and unload points

Ask whether full quantity must be delivered by day 180 only, or staggered deliveries from day 30 are required/accepted, and exact unload locations within BSP stores/user departments.

• ATC requires unloading at Store/User Department site as per BSP requirement — multiple drop points may affect logistics cost.

Quantity distribution and MSE/MII split vs 'splitting not applied'

Request confirmation whether award can be split across vendors under ATC/MSE/MII despite bid statement that bid splitting is not applied, and what maximum share a single L1 can expect.

• Critical for capacity planning and pricing of 3000 sets.

Which SAIL-P1 clauses are incorporated on this GeM bid

Ask buyer to identify enforceable SAIL-P1 clauses (especially LD, extension with price matching, risk purchase) given GeM disclaimer against external document references.

• ATC already embeds risk purchase and delivery-extension price-match obligations; extent of residual SAIL-P1 risk is unclear.

Set BOM completeness and RDSO drawing access

Confirm complete per-set BOM (sleeper + rubber pads + GFN liners + ERC Mk-III) is mandatory, whether any other fittings/fastenings are excluded, and how bidders obtain RDSO-T 2496 / related component drawings T-3711, T-3706, T-3701 if not attached.

• Missing drawings create specification and pricing risk for railway track materials.

Liquidated damages for delayed delivery

GeM GTC LD @ 0.5% of contract value of delayed quantity per week or part week, capped at 5% normally and 10% for inordinate delay (>25% of completion period).

• Delivery period is essence of contract under GTC Clause 14.
• Tight 180-day window for 3000 sets plus mandatory TPI can trigger LD exposure.

Delivery extension forces matching later lower prices

If delivery extension is needed and a later PO/price discovery is lower, vendor must match the lower rate for the extended quantity/period (ATC), in addition to SAIL-P1 extension/LD regime.

• One-sided commercial risk if market prices fall or buyer retenders during delay.

Risk purchase at supplier cost

On delivery failure, purchaser may procure alternate supplies at supplier's risk and cost for undelivered portion, recover price differential, and supplier has no claim over failed quantity.

• Purchaser may also cancel contract including stores not yet due, based on progress.

Security deposit cash lock and delayed-payment gates

3% SD (if enforced), delayed SD penalty, no payment until SD + GSTR-2A verification, and 45-day CRAC payment cycle create working-capital strain.

• SD delay penalty 0.2%/day of SD amount capped at 5% of SD.
• BG operational constraints (SAIL-location bank branch, direct bank email of BG) can delay acceptance of instrument.

No-deviation and broad buyer discretion

Offer acceptance is without deviation; BSP may accept/reject or seek clarification based on credentials; adverse reports can reject before price bid opening; fake documents attract punitive action even after PO.

• Only 2 days allowed for technical clarifications during evaluation — short cure window.
• Reverse auction with H1 elimination increases price-down pressure after technical qualification.

Warranty replacement on FOR Bhilai basis

18 months from supply or 12 months from commissioning (earlier) warranty requires free replacement on FOR Bhilai if item does not perform as required.

• Combined with TPI and monogram requirements, quality escapes still leave long post-supply liability.

Short bid window and auto-extension uncertainty

From 11-08-2026 publication to 21-08-2026 bid end is a short ~10-day window; auto-extension occurs only if <3 bids and only once by 7 days.

• No pre-bid meeting/query deadline is defined, limiting formal clarification path before submission.

Inviting organisation / office

Ministry of Steel — Steel Authority of India Limited — Bhilai Steel Plant — Materials Management.

• GeM Bid: GEM/2026/B/7892040.

Key purchase contacts (ATC)

Pavan Prakash Athawale, AGM (Pur-Consumables); and Rahul Arora, GM (Pur-Consumables), SAIL Bhilai Steel Plant.

• Address for both: SAIL, Bhilai Steel Plant, 3rd Floor, Ispat Bhawan, Bhilai-490 001.
• Pavan Prakash Athawale — email [email protected] — Mob: 9407981594.
• Rahul Arora — email [email protected] — Mob: 9407982017.
• No separate physical bid-submission address is prescribed; bid is on GeM. Post-award BG scan is to be emailed to SAIL contact mail ID given in NIT/contract.

Grievance redressal contacts (bid header)

HOD email [email protected]; Buyer email [email protected].

• ATC/GeM grievances on ATC clauses are to be raised with buyer organisation; sellers may also use GeM Representation window.

Consignee / reporting officer (delivery address)

Consignee Reporting Officer: Ravi Kumar, Room No. 302, 3rd Floor, Ispat Bhavan, Bhilai Steel Plant, Bhilai-490001.

• Delivery quantity 3000; this is the goods consignee address, not a bid-submission address.