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PO for supply of slotted angle pole clamp
TP Western Odisha Distribution Limited · Dhenkanal, OdishaTPWODL-NM-O-SU-2500001274
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
5 Sept 2026
24 Sept 2026
₹50,000
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender documents available from website from 04.09.2026.
Last date to pay tender fee and confirm participation: 10.09.2026, 15:00 Hours.
Pre-bid meeting date and time: shall be intimated, if any.
Due date for receipt of pre-bid queries by e-mail: 18.09.2026, 18:00 Hours.
Due date of posting consolidated replies to pre-bid queries: 19.09.2026, 18:00 Hours.
Due date and time of receipt of Bids: 24.09.2026, 18:00 Hours. Cover page also states Due Date for Bid Submission: 24th Sept 2026 [18:00 Hrs.]. No corrigenda on record.
No fixed bid-opening date is stated in the Calendar of Events. Technical bids are to be opened online as per schedule in section 1.3 (which has no opening date); price bids of technically qualified bidders open on dates to be informed.
Bids shall remain valid for 180 days from the due date of submission of the bid (Clause 6.3). Annexure IV form wording differs — see contradictions.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated cost or tender value is stated in the tender documents. Evaluation quantity is 40,000 EA for pricing only and may vary as per site requirement.
Non-refundable tender fee Rs. 5,000 inclusive of GST; Odisha-registered MSMEs pay Rs. 1,000 including GST. Pay by direct deposit/NEFT/RTGS before 10.09.2026 15:00 Hrs. Tender fee and EMD must be separate transactions.
EMD Rs. 50,000. Exempt for MSME registered in the State of Odisha (2-year bar if backs out post-award). Preferred as BG; also Bank Draft/Bankers Pay Order (Scheduled Bank) or NEFT/RTGS. BG validity 210 days from/after due date of bid submission; use GCC Annexure-A format. Original hard-copy EMD to Head – C&P, Burla (attn. Neon Mandhata).
SCC: PBG 10% of PO value within 15 days of PO issuance; validity warranty period plus one month. Odisha MSME PBG is 25% of the normally prescribed value (i.e. 2.5% of PO). Format per GCC Annexure-B. SCC prevails over GCC on conflicts (Clause 12).
SCC: 100% payment within 60 days of submission of certified original bills/invoices in the name of TP Western Odisha Distribution Ltd. on Business associate portal (SIGITEK), after successful delivery and acceptance certification. For MSME: within 45 days. Prices FOR inclusive of transit insurance, P&F, ITC, unloading & stacking at TPWODL site/stores; firm till PO validity.
Prices fixed and firm during contractual period; quote in INR; all-inclusive with GST specified clearly. Statutory tax changes during contract period borne by TPWODL, except delay not attributable to TPWODL (increase on Bidder; benefits to TPWODL).
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Average annual turnover of Rs. 5 crores in last 5 FYs: FY 21-22, 22-23, 23-24, 24-25 and 25-26. Submit audited P&L and Balance Sheet with UDIN. Odisha MSME turnover QR reduced to 20% of existing criteria (i.e. Rs. 1 crore average).
Bidder must have in-house testing facilities for Acceptance tests as per TPWODL technical specifications; self-undertaking required.
Supplied similar item as per tender of amount Rs. 50 lacs during last 03 years via multiple or single order. Support with PO/RO/RC/Completion certificate.
Performance certificate during last 05 years from any reputed Power Distribution Utility/Industry. Past performance at TATA Power and its group shall solely be considered irrespective of other customers' certificates. Odisha MSME past-experience assessment may rely on customer feedback, with Tata Power group feedback superseding others.
Ineligible if earlier failed to execute PO(s) of TPWODL/Tata Power group, or blacklisted by TPWODL/Tata Power group, or blacklisted by any Govt. Organization/Utility. Self-undertaking/declaration on letterhead required.
New (unregistered) bidders face factory inspection/evaluation of manufacturing capability and quality procedures; TPWODL may inspect any bidder. Disqualification in factory evaluation ends evaluation. Prior TPWODL/Tata Power performance feedback can disqualify irrespective of third-party certificates.
TPWODL shall procure at least 20% of total volume from MSME registered in Odisha (if goods available with MSME), subject to matching L1 and meeting technical/quality requirements.
Tender PQC does not set consortium/JV eligibility rules. GCC states if Associate is JV/consortium, parties are jointly and severally bound and must designate a leader (change needs TP Odisha Discom consent).
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Open tender two-bid system to establish PO for supply of slotted angle pole clamp — 40,000 EA. Annexure I notes all items with respective fittings; quantities for evaluation and may vary with site requirement.
Supply on FOR basis to TPWODL site/store locations per MDCC; prices include unloading and stacking. Material delivered as per location in MDCC.
Specification stated as per Annexure II, attached separately. The supplied Tech Spec.pdf is only the cover page of 'STANDARD TECHNICAL SPECIFICATION FOR GI SLOTTED ANGLE' (Doc No. TPWODL/ENGG/SPEC/204/2025, Rev R0, effective 06/09/2025, marked Page 1 of 11) — full body not included in the tender pack.
Submit GTP/Drawing within 15 days of PO; resubmit within 05 days if shortfall/changes; offer prototype inspection within 15 days of approved Drawings/GTP (if applicable). Failure to get manufacturing clearance/CAT-A in agreed timelines may cancel PO and forfeit EMD/PBG.
No specific contractual delivery/completion duration (days/months) is stated in the tender document or incomplete tech spec pack. PO valid till completion of supply; LD references delivery schedule in the contract. Pre-dispatch inspection and MDCC per GCC.
Guarantee/Warranty as per technical specification attached. Because full tech spec body is missing, GCC default applies if not specified in specs/SCC: 12 months from commissioning or 24 months from delivery of final lot, whichever earlier; plus 3-year latent defect free replacement after GP; spares/support at least 10 years post-GP.
Type tests in technical specifications should have been carried out within five years prior to opening of technical bids (unless otherwise stated); else bidder arranges type tests at his cost. Accept/reject rests with DISCOM.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Bids only through online e-procurement platform ARIBA after paying tender fee and emailing participation request to Package Owner; any other form not accepted. Two-bid system structured as 3 parts: EMD, Techno-Commercial Bid, Price Bid.
Bid signed and sealed by authorized person with Power of Attorney (certified copy enclosed). Company bids need certified resolutions/AoA/POA showing authority. Names typed below signatures. English language governs.
Original hard-copy EMD (preferred BG) delivered in envelope marked Tender Ref/Enquiry No., tender name and bidder name to Head – Contracts & Procurement, TPWODL Corporate office, Burla:768017, Kind Attn. Ms. Neon Mandhata, Mob. 9938641704. No separate physical deadline beyond bid process is stated beyond being part of bid/EMD opening.
No Class of DSC / digital-signature class requirement is stated. ARIBA login and online upload instructions are in Annexure XII.
Mandatory duly signed Annexure VI acceptance form with tender/bid; TPWODL may conduct RA; RA participant pool = number of split awardees + 2 lowest bidders (illustrative rules in Clause 10).
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
No corrigendum or addendum documents are present in the tender workspace, and tender-pack contents are the original NIT (Tender doc.pdf), GCC_Supply.pdf and Tech Spec.pdf only. All dates, fees and conditions above are as originally published.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Section 1.2 gives Union Bank A/c 365201010033244, IFSC UBIN0536521 (TPWODL Expenditure Account, Sambalpur Naya Para) for tender participation fee. Section 5.1.1 gives Union Bank A/c 005511100001556, IFSC UBIN0800554 (Burla) for transferring Tender Fee and EMD. Both are printed; bidder should confirm with Package Owner which account to use for fee vs EMD before remitting.
Clause 1.2 and Contact Information name Package Owner Neon Mandhata ([email protected]; copy [email protected]; also [email protected]). Annexure XII Step 1 instead directs email to [email protected] with copy [email protected] — residual contacts from another tender. Clause 4.0 Package Owner details should be used; confirm if needed.
Clause 6.3: bids valid 180 days from due date of submission. Annexure IV item 7 form says Validity (180 days) (From the date of opening of bid). Clause 6.3 is the operative bid-validity rule; Annexure IV is a commercial-acceptance checklist — flag the form wording when filling.
SCC 13.1(3): PBG within 15 days of PO; validity warranty + one month; 10% PO. GCC 8.0: within 21 days; validity Guarantee Period + six months (+ six months claim); 10% if PO < Rs 5 Cr. Per Clause 12 order of preference, Special Conditions of Contract prevail over GCC.
GCC Clause 8.0 states SPBG validity Guarantee Period plus six months, while Annexure-B proforma text says valid till end of Guarantee period plus one month (with further six-month claim). SCC also says warranty + one month. Prefer SCC + bank format claim wording; seek clarification on claim/validity months before issuing BG.
Annexure I header reads '2-year RC for SITC of 2kVA UPS with Accessories' while line item and tender title are slotted angle pole clamp qty 40,000. Line-item description and Clause 1.1 govern; header appears copy-paste residue.
Tender procures 'slotted angle pole clamp'; attached Tech Spec cover is for 'GI SLOTTED ANGLE' (not pole clamp) and is only Page 1 of 11. Full technical requirements/GTP/warranty period cannot be verified from the pack. Annexure II says attached separately — obtain full specification before bidding.
PQC Clause 2.0(1) requires audited statements for last 5 FYs (FY21-22 through FY25-26). Annexure V checklist item 7 asks balance sheet for last completed three financial years. Meet the stricter PQC 5-year requirement.
Clause 5.1.1 opening paragraph: EMD valid for 210 days from the due date of bid submission. Later bullet: Bank Guarantee valid for 210 days after due date of submission. Practically same 210-day post-due-date window; use BG expiry covering 210 days after bid due date.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please issue the full 11-page Tech Spec TPWODL/ENGG/SPEC/204/2025 (or the correct pole-clamp specification), GTP blank, drawings, applicable standards, acceptance/type tests and warranty period. Confirm whether scope is 'slotted angle pole clamp' or 'GI slotted angle' as on the cover.
No delivery period (overall or phased) is stated, yet LD is week-wise from 'delivery schedule specified in the contract' and PBG/LD/short-close hinge on it. Please specify contractual delivery timeline, lot sizes, and store-wise distribution.
Confirm the correct beneficiary account(s) for tender fee and for EMD (NEFT), given two different Union Bank accounts in Sections 1.2 and 5.1.1, and that fee and EMD must be separate transactions.
Confirm whether participation emails must go to [email protected] (Clause 1.2/4.0) or the Annexure XII addresses (trupti.pradhan / srinkant.dash).
Confirm whether successful bidder must follow SCC (warranty + 1 month, submit in 15 days) or GCC 8.0 (GP + 6 months validity, +6 months claim, 21 days), and which Annexure-B blanks to use for TPWODL.
Clause 10 and 11 allow split awards and RA among split-count + 2 bidders, and 20% Odisha MSME reservation at L1 match, but no stated split ratio or maximum sellers. Please clarify intended split pattern and how MSME 20% reservation interacts with L1/RA outcome.
Please define acceptable 'similar item' for the Rs. 50 lacs supply criterion, and clarify how Clause 2.0(4) 'Past performance experience at TATA Power and its group shall solely be considered' applies to bidders without Tata Power history (does a third-party utility certificate still qualify?).
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
LD 1% of contract value for undelivered qty per week (and part week) from contractual delivery schedule; if full qty not within 130% of contract time, LD may run on delayed value up to max 10% of total contract value. TPWODL may short-close PO/RO for quality, performance, non-mobilization or delay. GST on LD recovery borne by BA under GCC.
No delivery period is published and the technical specification file is only a cover page titled for a different product family (GI slotted angle). High bid/no-bid and pricing risk until full specs, warranty, tests and delivery milestones are issued.
Tight post-award engineering clocks (15/5/15 days). Failure to obtain manufacturing clearance/CAT-A in agreed timelines: PO cancel and EMD/PBG forfeiture risk.
Bidder cannot modify/withdraw after submission — EMD liable to forfeiture. Also forfeited on withdrawal during validity, non-acceptance of PO, non-furnishing of PBG, or substantial alteration after technical opening.
RA may be conducted; non-participation treated as no further discount and initial bid is final. Award may be split among multiple bidders; original price bids reduced pro-rata to RA final all-inclusive prices. Quote must already be competitive or RA may exclude higher bidders (split+2 rule).
100% after delivery and certified acceptance; 60 days from certified invoice on SIGITEK (45 days MSME). GCC makes payment subject to SPBG being furnished. Quantity paid on actual accepted qty, not contract qty — volume risk.
TPWODL may terminate for convenience on 30 days' notice (GCC); may cancel award if supplier unsatisfactory during delivery; may disqualify on internal Tata Power performance feedback or failed factory evaluation without third-party recourse. Odisha MSME backing out post-award barred 2 years.
Beyond guarantee period, free replacement for latent defects for another three years; spares/support availability required for at least 10 years post-guarantee — long tail liability relative to a clamp commodity supply.
Deviations normally inadmissible and may cause rejection; price bids with deviations/conditions liable to rejection. Must quote every Annexure I item.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
TP Western Odisha Distribution Limited (A Tata Power & Odisha Govt. joint venture). Head - Contracts & Procurement Department, Corporate office: Burla-768017.
Ms. Neon Mandhata; E-mail [email protected]; Mobile 9938641704. Receives pre-bid queries, participation emails (per Clause 1.2/4.0), and is Kind Attn. for physical EMD.
Copy To: Mr. Amitesh Kumar, [email protected]. Head- Contracts & Procurement: Mr. Ajit Singh, [email protected]. Ethics concerns: [email protected]. TCoC concerns also to [email protected].
Head – Contracts & Procurement, TP Western Odisha Distribution Limited, Corporate office, Burla:768017 — envelope for EMD only as specified. Technical and price bids are online (Ariba); no general hard-copy bid submission unless asked.
Tender documents downloadable from www.tpwesternodisha.com.