Publication date
Bid document dated 25-05-2026 (GEM/2026/B/7584338).
- Published as GeM Bid Number GEM/2026/B/7584338.
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Design Installation and Maintenance of Educational Lab/Centre - Smart Class Lab; Supply and Installation of Hardware; Buyer
Information Technology And Electronics Department Uttar Pradesh · Lucknow, Uttar Pradesh9378772
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
25 May 2026
12 Aug 2026
₹8.2 Cr
₹8.2 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 25-05-2026 (GEM/2026/B/7584338).
Pre-bid scheduled 03-06-2026 at 15:00:00 online via Google Meet (no later pre-bid date is stated in available corrigendum files).
Final Bid End Date/Time after successive GeM date corrigenda: 10-08-2026 18:00:00.
Final Bid Opening Date/Time after date corrigenda: 10-08-2026 18:30:00.
GeM Bid Offer Validity is 180 days from Bid End Date; RFP separately states minimum 90 days (conflict — see contradictions).
Contract Period 3 Year(s) 1 Day(s); delivery/installation/commissioning within 16 weeks / 120 days of Work Order.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated Bid Value INR 8,20,00,000 (inclusive of all taxes).
EMD INR 8,20,000; Advisory Bank HDFC Bank; beneficiary Managing Director, UP Electronics Corporation Limited, 10 Ashok Marg, Lucknow-226001.
Tender Fee is Nil; documents downloadable free from GeM.
RFP Data Sheet requires Performance Bank Guarantee of 5%; GeM bid ePBG Detail shows Required: No (conflict — see contradictions).
Milestone payments: 5% mobilization + 65% delivery + 20% installation + 7% Go-Live + 3% O&M (1% per year over 3 years), subject to fund availability and SLA deductions.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be a registered legal entity operating in India; consortium/JV is not allowed.
Minimum average annual turnover INR 4.10 Crore (410 Lakh) for last 3 FYs from IT/ITES; positive net worth as on 31 March 2025.
3 years similar-service experience; project experience on 40%/50%/80% estimated-cost formula (Bidder or OEM).
Bidder needs ISO 9001:2015+, bid-specific OEM authorizations, and non-blacklisting/non-insolvency declarations; OEM-IFP has separate heavy qualifications.
MII Compliance: Yes; MSE Purchase Preference: No; land-border bidders/OEMs need Competent Authority registration.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Selection of Implementing Agency for supply, installation and commissioning of 345 Smart Class sets in Government ITIs under Directorate of Training, GoUP, via UPLC on GeM.
Per ITI set (×345): 75” 4K IFP, OPS i7 13th Gen/16GB/512GB + stylus, 2 KVA offline UPS, enterprise antivirus, installation/commissioning, and on-site training.
Five phases from planning through Go-Live across selected Government ITIs in Uttar Pradesh; site readiness primarily with Directorate of Training.
Complete delivery-installation-testing-commissioning in 16 weeks/120 days from Work Order; multi-year comprehensive onsite warranties as specified.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Single-stage two-packet e-bid on GeM only; digitally signed by authorized signatory; physical original EMD hardcopy to UPLC Lucknow.
Authorized-signatory self-declaration required; specified affidavits on stamp paper/notarization; OEM letters signed and stamped.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Twelve date-type corrigenda were issued between 08-06-2026 and 03-08-2026, moving bid end/opening from the original 08-06-2026 18:00/18:30 to the final 10-08-2026 18:00/18:30 schedule.
Latest corrigendum C23 supersedes prior Buyer Added Bid Specific Terms and restates the 25% option clause plus the uploaded ATC document link.
Final operative snapshot after all corrigenda: bid end 10-08-2026 18:00; opening 10-08-2026 18:30; validity 180 days (GeM); EMD ₹8,20,000; estimated value ₹8.20 Cr; ATC/RFP scope for 345 Smart Class sets remains unchanged by C23.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM bid header requires 180-day offer validity from Bid End Date, while RFP 8.1 requires minimum 90 days from submission.
RFP Data Sheet mandates Performance Bank Guarantee 5% and Annexure 4 format, but GeM bid ePBG Detail is “Required: No”.
RFP body cites Annexure 4 for EMD BG format, but Annexure 3 is the EMD BG format and Annexure 4 is the PBG format.
Definition clause limits BIDDER to a Companies Act company and bars consortium, while PQ 9.1.1 also lists LLP, Partnership, PSU and Sole Proprietorship.
RFP requires original hardcopy EMD, while GeM disclaimer voids bids that mandate physical documents as a pre-requisite to qualify bidders.
RFP requires EMD BG valid 90 days beyond final Tender Validity Period; GeM GTC states bid security should be valid 45 days beyond bid validity.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to confirm the authoritative Bid End and Opening date/time after C23, because the downloaded bid PDF still shows 08-06-2026 while multiple date corrigenda were issued.
Seek written confirmation whether successful bidder must furnish offline PBG @5% (RFP) or no performance security (GeM ePBG flag), and the exact validity/claim period.
Request clarification on offer validity and consequential EMD instrument validity end date.
Resolve conflict between Definition (company only) and PQ table (LLP/Partnership/PSU/Sole Proprietorship).
Scope requires installation/configuration of licensed Windows OS on OPS, but BOQ/price breakup has no Windows line item — confirm whether bidder must supply genuine Windows licenses within quoted price.
Request final list of 345 ITIs, power/earthing/internet readiness RACI, and whether non-ready sites extend the 120-day clock without LD.
Confirm cut-off for 1,400 IFP sales (“as on bid issuance date” vs extended submission date) and whether reseller sales counts require end-customer proofs.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
120-day delivery+install+commission for 345 ITIs with delay penalty 0.01% of e-PBG per week (cap 5% of ePBG), plus training and support penalties.
Only 5% mobilization; 65% after full delivery documentation; payments expressly subject to Department fund availability and SLA deductions.
EMD can be forfeited for withdrawal, failure to sign within 30 days, or failure to provide Performance Guarantee; corrupt-practice findings trigger 2-year debarment.
Heavy OEM bars (₹40 Cr turnover, 1,400 IFP sales, 10-year India registration, multiple ISOs) plus no MSE/Startup relaxation and no consortium materially narrow competition and raise DQ risk.
Licensed Windows OS installation is in scope without a BOQ line; UPS warranty (2 years) is shorter than 3-year contract/O&M tail.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
U.P. Electronics Corporation Ltd. (UPLC), for Directorate of Training, Government of Uttar Pradesh.
Taruni Garg, Joint Manager H/w; address 1st Floor, UPLC, 10 Ashok Marg, Lucknow – 226001.
Phone: 0522-2286809, 2286812, 4130303; Email: [email protected], [email protected].
EMD/Performance security in favour of Managing Director, UP Electronics Corporation Limited, 10 Ashok Marg, Lucknow-226001; original EMD hardcopy to Purchaser address (Data Sheet / UPLC).
Pre-bid was online via Google Meet link https://meet.google.com/wqa-hxby-mwv (03-06-2026 15:00).