Publication / issue date
GeM Bid GEM/2026/B/7956821 is dated 24-08-2026; RFP Bid Summary uses relative issue date T+1 from that schedule.
- No corrigendum alters the publication date.
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Hiring of Social Media Agency - As Per RFP; Gujarati
Development Commissioner Panchayats & Rural Housing · Gandhinagar, Gujarat9801156
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
24 Aug 2026
14 Sept 2026
₹60 L
₹1.8 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
GeM Bid GEM/2026/B/7956821 is dated 24-08-2026; RFP Bid Summary uses relative issue date T+1 from that schedule.
RFP: last date for pre-bid query submission is T+7 at 6:00 PM (with T aligned to GeM issue/schedule base of 24-08-2026, this is 31-08-2026 18:00). Queries must use the prescribed email format to [email protected].
GeM Pre Bid Date and Time: 02-09-2026 12:00:00 at Additional Development Commissioner Office, Karmayogi Bhavan, Gandhinagar. RFP Bid Summary separately states Pre-bid Meeting Date T+8 12:00 AM, mode Online/Physical at DC OFFICE (informed by email).
Online bid end date/time on GeM: 14-09-2026 18:00:00. RFP Bid Summary aligns online submission as T+21 6:00 PM on https://gem.gov.in/ (Pre-Qualification, technical and financial bid).
RFP Bid Summary: Hard Copy Submission Last Date T+23 6:00 PM. Clause 8.3 separately says technical bid hard copy including EMD and tender fees by R.P.A.D./Speed Post on or before Date: T21 up to 4:00 PM to Development Commissioner, Block 3, Ground Floor, Karmyogi Bhavan, Sector-10 A, Gandhinagar, Gujarat 382010.
GeM Bid Opening Date/Time: 14-09-2026 18:30:00. RFP Bid Summary instead lists Tender Opening Date T+24 4:00 PM and Opening of Technical Bid T+25 4:00 PM; financial bid opening to be announced later for qualified bidders on GeM.
Bid offer validity is 180 days. GeM states 180 days from Bid End Date; Bid Summary says 180 days from last date of submission; RFP Clause 9 says 180 days from the date of tender opening.
Contract period is 1 Year, with option to extend 1 year upon mutual consent; RFP also describes empanelment tentatively for 12 months from contract signing with annual review and possible 1-year extension.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated Bid Value / Project Estimated Amount is INR 60,00,000 (60 lakhs), inclusive of all taxes on GeM.
EMD amount is INR 1,80,000 (stated as 3% in RFP). Beneficiary: Development Commissioner, Gandhinagar. Advisory Bank: State Bank of India.
RFP repeatedly refers to Tender Fee in hard-copy Envelope 1 and PQ evaluation, but no numerical tender/document fee is stated in the Bid Summary or GeM bid document.
Performance security is 5% of contract/work-order value. GeM ePBG: 5.00% for 18 months; Advisory Bank SBI. RFP PBG: 5% of Work Order value, validity 1 year, submit within 7 days of LOI/LOA and before agreement; from scheduled bank; returned after 25 months from Work Order execution.
Monthly payments against approved deliverables and invoices; no advance unless specifically approved; GST paid separately; TDS/other statutory deductions apply; payment only for services actually rendered and approved.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be a registered entity (Company/Firm/Partnership/Proprietorship/Cooperative/Agency) in existence for at least 5 years as on Jan-2026.
Average annual turnover of Rs. 1.2 Crore or more in last 3 consecutive audited FYs 2022-23, 2023-24 and 2024-25 (GeM also states Minimum Average Annual Turnover 120 Lakh for 3 years).
Successfully completed Social Media Management projects in last 3 years meeting any one: (a) 1 similar project ≥80% of Estimated Contract Value; OR (b) 2 similar projects each ≥60%; OR (c) 3 similar projects each ≥40%.
Agency must not have been blacklisted, debarred, suspended, or involved in major litigation with government clients in past five years; no legal proceedings of any nature pending at tender submission.
Board Resolution or Power of Attorney authorizing the bid signatory; person issuing PoA must possess Board Resolution granting such rights; notarized affidavit on ₹300 stamp paper.
Bidder must be registered with labour & statutory regulations; submit EPF & ESIC Certificate.
Joint Venture/Consortium/Subcontract for consultancy services is not allowed; declaration required (Annexure 15).
RFP: MSMEs and startups permitted under Gujarat Procurement Policy dated 14-03-2024 with required guideline documents. GeM: MSE relaxation for experience/turnover No; Startup relaxation Yes | Complete; EMD exemption per GeM GTC with valid documents.
QCBS 60:40 technical:financial. Technical max 100 marks; cutoff 70. Minimum 70/100 technical marks to qualify; combined score Ts = 60×St + 40×Sf; highest Ts wins; tie broken by higher technical score.
Minimum on-contract manpower: Social Media Expert (1; 5+ yrs), Graphic Designer & Video Editor (1; 3+ yrs), Content Writer Gujarati/Hindi/English (1; 3+ yrs), with specified degrees.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Selection/hiring of an IEC / Social Media Agency for end-to-end designing and social media management for Development Commissioner (Panchayats & Rural Housing), Government of Gujarat, Gandhinagar.
Scope covers strategy & planning; content writing/editorial (Gujarati/Hindi/English); creative design & graphics; video reels & multimedia; social media account management & community engagement; performance monitoring; media monitoring & sentiment analysis; reporting; knowledge repository/asset management; reputation management.
Work is for DC Office in Gandhinagar, Gujarat; contract 1 year extendable by 1 year on mutual consent; agency manages all social media accounts assigned by the Department during the contract.
No obligation on DC OFFICE to assign the entire scope; work allocation is task-based at DC OFFICE discretion; agency must accept scope changes required by DC OFFICE.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Two-packet online bid on https://gem.gov.in/ (PQ + technical + financial). Financial bid only online on GeM — no hard copy of financial bid. Online and offline technical documents must be identical or bidder may be disqualified.
Three-envelope hard-copy system by R.P.A.D./Speed Post to Development Commissioner, Block 3, Ground Floor, Karmyogi Bhavan, Sector-10 A, Gandhinagar, Gujarat 382010: Envelope 1 EMD & Tender Fee; Envelope 2 technical documents/annexures signed & stamped; Envelope 3 outer with both, titled with RFP name.
Technical documents and annexures must be duly signed and stamped by authorized personnel. Several affidavits/undertakings require ₹300 stamp paper and notarisation (blacklisting, pending cases, PoA, self-declarations).
GeM lists documents required from seller: Experience Criteria, Bidder Turnover, Certificate (Requested in ATC), Additional Doc 1–4 (Requested in ATC). Exemption seekers must upload supporting documents.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Tender metadata lists an empty corrigenda array, and the downloaded set contains only the GeM bid document, identical RFP copies, and GeM GTC — no corrigendum/addendum PDF is present.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
RFP PQ requires two similar projects each ≥60% of estimated value; GeM past-experience clause uses ≥50% for two similar services. Same 80%/40% bands otherwise. Bidders should satisfy the stricter RFP 60% band unless buyer clarifies GeM ATC prevails.
GeM: 180 days from Bid End Date. Bid Summary: 180 days from last date of submission. Clause 9: 180 days from tender opening. Annexure 7: 180 days from date of submission of bids.
Bid Summary Hard Copy Last Date T+23 6:00 PM vs Clause 8.3 hard copy on or before T21 up to 4:00 PM.
GeM opens bids 14-09-2026 18:30 (same day as bid end). RFP Bid Summary schedules Tender Opening T+24 4:00 PM and Technical Bid Opening T+25 4:00 PM after a T+21 online deadline.
GeM Pre Bid Date/Time 02-09-2026 12:00:00; RFP relative schedule Pre-bid Meeting Date T+8 12:00 AM (which would be 01-09-2026 00:00 if T=24-08-2026).
GeM ePBG duration 18 months at 5%; RFP PBG validity 1 year and return after 25 months from Work Order execution.
PQ turnover years are 2022-23, 2023-24 and 2024-25; technical evaluation turnover marking cites 2021-22, 2022-23 & 2023-24.
RFP Bid Summary says EMD payable to The Additional Development Commissioner; GeM Beneficiary is Development Commissioner, Gandhinagar.
Cover page/contact block uses Block No. 3, KARMAYOGI BHAVAN, Sector 10A, Sector 10, Gandhinagar 382007; hard-copy instruction uses Block 3, Ground Floor, Karmyogi Bhavan, Sector-10 A, Gandhinagar 382010.
TOC/section 7 and envelopes require Tender Fee, but Bid Summary and GeM bid state only EMD amount with no tender-fee figure.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to confirm whether two-project eligibility is ≥60% (RFP PQ) or ≥50% (GeM ATC), and which document governs evaluation.
Clarify mandatory hard-copy deadline (T+21 16:00 vs T+23 18:00) and whether GeM-only online submission without physical envelopes is acceptable.
RFP envelopes require Tender Fee but no amount appears in GeM bid or Bid Summary — confirm fee, exemption and instrument.
Confirm whether instruments must name Development Commissioner or Additional Development Commissioner, and whether GeM online EMD/surety bond replaces hard-copy BG/DD.
Annexure 14 requires positive net worth for three years, but PQ table lists only turnover — confirm whether negative net worth is disqualifying.
Technical marks table uses 2021-22 to 2023-24 while PQ uses 2022-23 to 2024-25; confirm scoring years.
Confirm the performance security instrument, validity, claim period and return timeline that will actually be enforced.
Confirm whether the 3 key resources (and broader ≥10 manpower) must sit onsite at Karmayogi Bhavan Gandhinagar full-time, hybrid, or may work offsite — penalties reference leave, late arrival and replacement as if staffed to office rules.
Annexure 4A is a lump-sum (management cost + 3 manpower), while Special Clauses say work is task-assigned and not entire scope guaranteed — confirm guaranteed minimum volume, rate card use, and how monthly billing is measured against the quoted lump sum.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
LD at 0.5% of order value per week of delay (part week = full week), capped at 5% of order value, without prejudice to cancellation rights.
Multiple fixed and percentage penalties apply for quality failure, incomplete work, missing manpower, leave/absence, late arrival, unqualified resources, missed meetings, incomplete documentation; repeated defaults double penalties and can lead to blacklisting/termination/PBG forfeiture after three recurrences.
DC OFFICE may terminate for convenience or default on 15 days' notice without compensation (default); may vary/withhold entire scope; retain amounts, invoke PBG, forfeit EMD, blacklist for gross negligence; all deliverables/IP are sole property of DC OFFICE.
No advance (unless specially approved); monthly pay only after certification; Department may withhold/deduct for unsatisfactory performance; payments only after PBG submission.
Online and offline documents must match exactly; financial bid offline is forbidden; bids without bid security or not following three-envelope rules liable to summary rejection.
Must clear 70/100 technical marks and then combined 60:40 scoring; additionally bids with mark/score less than 70 of the average bid score (average price of technically qualified bids) are disqualified — unusual commercial cut that can eliminate low or high outliers depending on interpretation.
DC OFFICE may verify all documents; unverified documents fail evaluation; false blacklisting/authorization declarations can lead to bid rejection or contract termination and penalties.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Additional Development Commissioner, Development Commissioner Office (Panchayat Department), Government of Gujarat — Block No. 3, KARMAYOGI BHAVAN, Sector 10A, Sector 10, Gandhinagar, Gujarat 382007.
Pre-bid queries email: [email protected] (subject line format prescribed in RFP section 6).
HOD grievance email: [email protected]; Buyer email: [email protected].
Hard-copy bids by R.P.A.D./Speed Post to: The Development Commissioner, Block 3, Ground Floor, Karmyogi Bhavan, Sector-10 A, Gandhinagar, Gujarat 382010 (note PIN 382010 here vs 382007 on cover/contact block).
Pre-bid venue and technical presentation venue: Additional Development Commissioner Office, Block No. 3, KARMAYOGI BHAVAN, Sector 10A, Sector 10, Gandhinagar, Gujarat 382007.
Arbitration proceedings in Gandhinagar; unresolved matters subject to jurisdiction of Hon’ble Gandhinagar Court.