Software Development Testing IV & V Integration

Bid publication date

Bid GEM/2026/B/7849532 is dated 11-08-2026.

• No later corrigendum PDF in this pack restates a different publication date.

Pre-bid meeting

Pre-bid was held on 17-08-2026 at 11:00 at NSTL, Visakhapatnam; minutes record the meeting on 17/08/2026.

• Venue: NSTL, DRDO Vigyan Nagar, NAD junction, Visakhapatnam - 530027.
• Technical contact: Asish Mukherjee, Sc-E; Commercial contact: SK Panda, Sc-F.
• Minutes state six service providers attended and that there were no more queries after clarifications.

Bid submission deadline

Bid End Date/Time in the bid document is 21-08-2026 16:00:00; no downloadable corrigendum PDF in this pack states a different end date.

• Date-type GeM corrigenda are listed for 20-08-2026 without attached text files in this workspace, so any portal-only date change is not verifiable from PDFs here.
• Auto-extension rule: if fewer than 3 bids, end date auto-extends by 3 days, maximum 1 auto-extension.

Bid opening

Bid Opening Date/Time in the bid document is 21-08-2026 16:30:00.

• Two Packet Bid; reverse auction is not enabled.
• Time allowed for technical clarifications during technical evaluation: 2 Days.

Bid / quotation validity

Bid offer validity is 120 days from bid end date; ATC also requires quotation validity of 120 days.

• GeM GTC: Bid Security/EMD should be valid for 45 days beyond the bid validity; bid validity may be further extended with mutual consent.

Contract period

Contract period is 2 Year(s) / 02 Years from award.

• SLA: quote estimated price inclusive of GST for the total contract period of 24 months from the date of placing purchase order.
• If job is not completed / man days are not consumed, contract will be extended for appropriate period without any additional payment.

Minimum floor / guidance value

Buyer-defined minimum floor price (core) is 15751223; service providers must quote above the minimum floor value.

• Bid states a floor price (minimum value) was selected by the Buyer.
• Estimated Bid Value is referred to for EMD/eligibility guidance but no separate numeric Estimated Bid Value line is printed in the extracted bid details beyond the floor price parameter.
• Evaluation method: Total value wise evaluation.

EMD / bid security

EMD Amount is 475000; Advisory Bank State Bank of India; beneficiary The Director, NSTL.

• EMD & Performance security should be in favour of Beneficiary wherever applicable.
• EMD shall also be accepted by the buyer in the form of a surety bond.
• Beneficiary address: NAVAL SCIENCE AND TECHNOLOGICAL LABORATORY NSTL, DRDO, Ministry of Defence, Vigyan Nagar, NAD Junction, Visakhapatnam - 530027.
• MSE Service Providers and other GeM-exempt categories may seek EMD exemption with valid supporting documents; traders are excluded under MSE EMD exemption.
• GeM GTC: upload scanned EMD with online bid and submit hard copy to Buyer within 5 working days of bid opening; EMD validity 45 days beyond bid validity; no interest payable.

Performance security (ePBG)

Bid header sets ePBG at 5.00% for 26 months; ATC commercial terms require ePBG up to 3% of annual contract value (inclusive of taxes) within 15 days of award.

• Bid ePBG Detail: Advisory Bank State Bank of India; ePBG Percentage 5.00; Duration of ePBG required 26 Months.
• ATC: Performance Security and warranty Bond by ePBG/BG from scheduled commercial bank; favour Director, NSTL, Visakhapatnam; valid sixty days beyond completion of contractual obligations.
• Non-compliance may lead to cancellation; payment becomes due only after ePBG receipt and genuineness verification.
• ePBG online through GeM portal followed by ink-signed copy to the department; revalidate if delivery period extended.
• GeM GTC allows Performance Security up to 5% (GFR 3%–5%) valid 2 months beyond completion including warranty; submit within 15 days of award.
• Conflict between 5%/26 months (bid detail) and 3% of annual value/60 days beyond completion (ATC) is recorded under contradictions.

Tender fee

No tender document / bid participation fee is stated; GeM disclaimer bars asking for tender/bid participation fee.

Payment terms

Monthly payment + applicable taxes within 30 working days through NEFT after satisfactory monthly completion; stage payments only after user-group completion certificate.

• Payment terms PDF: stage payments after every month on completion certificate; attendance of firm employees to be submitted with monthly bill; for semi-skilled, pay for days present.
• Miscellaneous & contingent expenditure reimbursable at actuals with proof, subject to prior approval of Director, NSTL.
• NSTL has no responsibility for salary to deputed employees; firm solely responsible for PF, ESI, bonus and statutory payments; monthly salary by 7th of following month (SLA).
• Engineer minimum emoluments: Rs. 44,000 + PF Rs. 1,950 = Total Rs. 45,950 (any other if applicable); semi-skilled as per government norms; adhere to NSTL SCMC emoluments circular dated 17-Nov-2025 and amendments.
• GST reimbursed against self-certification of deposit to tax authority OR supporting documents; indicate GST % with HSN.
• Payment due only after ePBG receipt/verification.

MSE / MII commercial preferences

MII Compliance Yes; MSE Purchase Preference Yes with L1+15% band; for services, 100% order quantity to eligible MSE matching L1.

• Purchase Preference to MSE OEMs/Service Provider available upto price within L1+X% = 15.
• If L-1 is not an MSE and MSE Service Provider(s) quoted within L-1+15%, then 100% order quantity awarded to such MSE bidder subject to acceptance of L1 bid price.
• ATC requires MII local-content self-certification (Class-I/II) and NSIC/MSME documents if claiming preference.

Turnover

Minimum average annual turnover 48 Lakh(s) for 3 years on GeM-verified turnover; PQC/pre-bid also state minimum ₹48 Lakhs per year for last 03 years with documents.

• Bid: average of last three FYs ending 31st March of previous FY; system-validated from GeM financial data; if only two years available, average those two; if firm younger than 3 years, average completed years after incorporation; no separate turnover upload required for GeM criterion.
• PQC: P&L and balance sheet or CA certificate; pre-bid list: turnover document + IT returns (acknowledgement) for past 03 years.
• MSE and DPIIT Startup: complete relaxation from Bidder Turnover (subject to quality/technical specs) with supporting exemption documents.
• Wording conflict between GeM 'average' 48 Lakh and PQC/pre-bid '48 lakhs per year' is under contradictions.

Past experience / similar work

2 years past experience of similar services to Central/State Govt/PSU required; plus defence-specific waterfall-graphics/GUI module experience.

• Bid: experience ending month of March prior to bid opening; upload copies of relevant contracts/orders for each Financial year of similar services to Central/State Govt Organisation/PSU.
• STC/PQC/pre-bid: firm should have developed modules related to waterfall graphics and GUI for algorithms in any of the defence units/labs; submit work contract/service order/PO copies.
• Pre-bid document list: PO copies for similar experience in Past 02 years (any central or state government establishments, preferably Ministry of Defence).
• STC also states work is currently carried out by other means and the firm must employ the same individuals because the work is unique and highly technical.
• GeM disclaimer warns that seeking experience from specific organisation only can render bid null & void — tension with defence-units/labs experience ask is under contradictions/risks.

Office / geographical presence

Multiple office-location rules apply: state of consignee (AP); AP/Telangana/Odisha (STC/PQC/pre-bid); and Visakhapatnam registered office (ATC Sl.15).

• Buyer Added Terms / Corrigendum C5: office of Service Provider must be located in the state of Consignee; documentary evidence required.
• STC/PQC/pre-bid: registered office in Andhra Pradesh/Telangana/Odisha; only government-certified registration certificates; resident supervisor/engineer for constant interaction during working hours.
• ATC commercial terms Sl.15: functional registered office at Visakhapatnam, Andhra Pradesh; documentary evidence with technical bid.
• Consignee location is Visakhapatnam. Treat Visakhapatnam office as the strictest ATC ask while AP/TS/Odisha appears in SOW-side PQC/pre-bid.

Registrations and statutory credentials

Active GST, PAN, PF/EPF, ESIC, Income Tax returns for 3 years, tax/other registrations, and Labour Department registration are required.

• PQC also requires documentary evidence of Technical, Financial and Management capabilities.
• Pre-bid list expressly includes Labour Department registration certificate.
• MII compliance applies; land-border bidders need Competent Authority registration under GeM GTC clause 26.

Debarment / blacklisting

No debarment/blacklisting in last 12 months by central/state govt or court on works/statutory dues; mandatory MoD vigilance non-ban declaration required.

• PQC: not debarred or blacklisted in last 12 months regarding execution of works and payment of statutory requirements viz. GST, IT, PF, ESI etc.
• ATC Special Note: certify never banned/debarred with MoD/GoI/any other Govt organisation and no CBI/ED/other Govt enquiry ongoing; absence makes offer liable for rejection.
• Pre-bid: undertaking on letter towards non-debarment in last 12 months.

Deployed manpower qualifications

Deploy 09 engineers (BE/B.Tech/MCA first division + min 02 years similar experience) and 02 semi-skilled (10th/SSC with min 3 years; ITI/Intermediate) for two years.

• Engineer skill set: basic Linux; hands-on real-time software development/testing/IV&V/documentation; integration and trial support.
• Desirable: M.Tech first division / PhD in relevant field.
• Field experience of 2 years in real-time application software/hardware systems required for mission-mode work.
• Engineers may work on temporary duty anywhere in India max five days/month.
• Biodata submission; NSTL interview/interaction; only selected personnel deployable; keep leave reserve/replacements.
• Must employ the same individuals currently doing the work (STC).
• Work is classified; abide by NSTL security policy.

Consortium / JV

No consortium or joint-venture eligibility rules are stated in the tender documents reviewed.

• Bid splitting not applied.

Services being procured

Job contract for software development, testing, IV & V, integration activities and trials support for 02 years for Fire Control System (FCS) work at NSTL under NSTL guidance.

• Category: Custom Bid for Services; similar categories include Design Installation and Maintenance of Educational Lab/Centre and Manpower Outsourcing Services - Fixed Remuneration.
• Quantity: Project / Lumpsum Based (1).
• Consignee/reporting at Visakhapatnam.
• Inspection at NSTL, Visakhapatnam or as specified.

Technical tasks and deliverables

Develop and test FCS software (mission planning/execution/post-launch guidance) in C/C++/Java using Qt Creator and Eclipse; full IV&V, integration, trials, documentation and hardware checks.

• Task 1 outcome: Software applications.
• Task 2 outcome: Test results, observation reports, trial support.
• Task 3: unit, integration and regression testing of FCS software/hardware per test plan — Test results.
• Task 4: Documentation of complete system software and hardware per NSTL IV&V policy.
• Task 5: System hardware checks — Functional hardware.
• Activities are classified; work under NSTL security policy.
• SLA: job package & deliverables are sole property of NSTL; leakage attracts Official Secrets Act.

Manpower package and work location

09 engineers + 02 semi-skilled for two years, working continuously at NSTL during working hours, with TD up to 5 days/month anywhere in India.

• NSTL provides office space, printers/plotter, test jigs, equipment etc.
• Firm responsible for security passes, safety, insurance/medical for injuries.
• Mobile phones/electronic gadgets strictly prohibited inside NSTL.
• Replace personnel within 24 hours on demand for listed misconduct offences.
• Follow DRDO/MoD rules; sign NDA before award; comply with labour codes/wage laws.

Timeline and progress measurement

24-month contract; progress measured by deliverables and stage-wise work schedule; downtime extends contract period; 48-hour response after breakdown intimation.

• Mission-mode / time-bound projects.
• If man-days not consumed or job incomplete, extension without extra payment.
• Option clause 50% on quantity/duration at award (buyer-added terms/C5) conflicts with ATC 'Option Clause Not Applicable' — see contradictions.

Submission mode and structure

Online Two Packet Bid on GeM; do not disclose price in techno-commercial offer; upload all certificates/documents sought in Bid, ATC and Corrigendum.

• Documents required from seller (bid header): Experience Criteria, Bidder Turnover, Certificate (Requested in ATC), Additional Doc 1 (Requested in ATC).
• Buyer-added/C5: offer liable to rejection if certificates/documents not uploaded.
• Documents uploaded by bidders are not shown to other bidders.
• Print all NSTL-uploaded bid-related documents and mark compliance/non-compliance with ink signature, name, designation and stamp on each page.
• Filled Commercial Terms & Conditions (Sl.1–16) duly signed and stamped is mandatory.
• Escalation matrix of telephone numbers for service support required.
• Physical: EMD hard copy to Buyer within 5 working days of bid opening (GeM GTC); ePBG ink-signed copy to department after award; GeM disclaimer allows physical EMD and signed Integrity Pact within 5 days of bid opening (Integrity Pact not separately listed as required in this bid header).

Date corrigenda without downloadable text (earlier on 20-08-2026)

Two Date-type corrigenda are listed for 20-08-2026 with no attached PDF/text in this pack, so any changed bid end/opening values cannot be verified from documents here.

• Listed as Corrigendum 4509611 and 4509624 (Date), published 20-08-2026, files empty in the workspace.
• Only document-backed bid end/opening remain 21-08-2026 16:00 / 16:30 from the original bid PDF.
• Action: check live GeM bid header for any portal-only date change; do not rely solely on the static bid PDF if the portal shows a later end date.

Corrigendum GEM/2026/B/7849532-C5 (20-08-2026) — Buyer ATC supersession + pre-bid ATC upload

Latest corrigendum supersedes all existing Buyer added Bid Specific Terms and previous corrigendum terms; reaffirms option clause 50%, escalation matrix, consignee-state office, document-upload mandate, and uploads revised ATC including pre-bid minutes.

• Buyer Added terms restated: (1) OPTION CLAUSE 50% quantity/duration; lumpsum scope/value increase up to 50% with service-provider consent; (2) Escalation Matrix; (3) Office in state of Consignee with documentary evidence; (4) Rejection if certificates/documents not uploaded; (5) Buyer uploaded ATC document.
• Attached Prebid ATC contains Minutes of Pre-bid Meeting dated 17/08/2026 plus Commercial Terms & Conditions (Sl.1–16).
• Pre-bid clarifications reconfirmed: defence waterfall-graphics/GUI experience; office in AP/Telangana/Odisha with resident supervisor/engineer; misc. expenditure reimbursement on actuals with Director NSTL prior approval; document checklist (a)–(g).
• Minutes: six service providers attended; no further queries after clarifications.
• Commercial terms in the uploaded ATC match the original ATC on key commercial points (monthly pay, LD 0.5%/week max 10%, ePBG 3% annual value, option clause Not Applicable, Visakhapatnam office, debarment certificate).
• Action for bidder: bid strictly per C5 buyer terms + pre-bid minutes + filled commercial terms; ignore superseded prior buyer-added text only to the extent replaced, but still comply with SOW/STC/PQC attachments.

Values that finally apply after available corrigenda

Final document-backed position: bid dated 11-08-2026; pre-bid held 17-08-2026; bid end/opening 21-08-2026 16:00/16:30 unless a portal-only date corrigendum differs; validity 120 days; EMD 475000; buyer C5 terms + pre-bid document list + commercial ATC apply together with SOW/STC/PQC.

• Contract 02 years / 24 months; floor price core 15751223; quote above floor.
• ePBG still conflicted: bid detail 5%/26 months vs ATC 3% of annual value — unresolved by C5 text.
• Option clause still conflicted: C5 says 50% applicable; ATC Sl.13 says Not Applicable.
• Office: comply with strictest reading — functional registered office at Visakhapatnam, AP, which also satisfies consignee-state and AP-region rules.
• Experience: 2-year similar govt/PSU experience plus defence waterfall-graphics/GUI module experience; must plan to deploy same individuals currently performing the work, subject to NSTL interview.

ePBG percentage and validity basis

Bid ePBG Detail sets 5.00% for 26 months, while ATC commercial terms require up to 3% of annual contract value valid 60 days beyond completion.

• Bid document ePBG Detail: 5.00%, Duration 26 Months, Advisory Bank SBI.
• ATC Sl.07 (original and pre-bid ATC): ePBG up to 3% of annual contract value (inclusive of taxes), valid sixty days beyond completion; submit within 15 days of award.
• GeM GTC permits buyer-selected PS between 3%–5% of contract value, valid 2 months beyond completion.
• C5 does not expressly resolve the numeric conflict. Bidder should seek written clarification / assume the higher or GeM-header value may be enforced at award, and price the cash-flow impact of both.

Option clause applicable vs not applicable

Buyer-added terms and Corrigendum C5 impose OPTION CLAUSE 50%, but ATC commercial terms Sl.13 say Option Clause Not Applicable.

• C5 expressly supersedes prior buyer-added bid specific terms and restates Option Clause 50%.
• The same C5 package uploads ATC where Sl.13 still prints Option Clause Not Applicable.
• Practical risk: buyer may still invoke 50% quantity/duration increase under C5/buyer-added terms despite ATC table.

Office location geography

Office requirements differ: state of Consignee; AP/Telangana/Odisha; and Visakhapatnam specifically.

• Buyer terms/C5: office in state of Consignee (Andhra Pradesh for Visakhapatnam consignee).
• STC, PQC and pre-bid minutes: registered office in Andhra Pradesh/Telangana/Odisha.
• ATC Sl.15: functional registered office at Visakhapatnam, Andhra Pradesh.
• A Telangana/Odisha-only office may satisfy STC/PQC/pre-bid but fail ATC Visakhapatnam requirement. Safest compliance is Visakhapatnam registered office evidence.

Turnover: average 48 Lakh vs 48 Lakh per year

GeM bid states minimum average annual turnover 48 Lakh(s), while PQC and pre-bid minutes require minimum ₹48 Lakhs per year for each of last 03 years.

• GeM turnover is system-validated average; PQC asks P&L/CA evidence at 48 lakhs per year.
• Pre-bid clarification 4(b) restates minimum ₹48 Lakhs per year for last 03 Years.
• Bidders near the threshold should meet the stricter year-wise ₹48 Lakh reading and upload CA/P&L proof even though GeM says no separate turnover upload for its own criterion.

Specific defence experience vs GeM anti-restriction disclaimer

STC/PQC require experience from defence units/labs for waterfall-graphics/GUI modules, while GeM disclaimer says seeking experience from specific organisation/department only can make the bid null & void.

• Buyer documents and pre-bid minutes still insist on defence units/labs experience.
• GeM disclaimer item on specific organisation experience is a portal-level invalidating ground.
• Bidders should still submit the defence experience sought by NSTL, while noting the GeM compliance tension.

Which ePBG figure will be enforced at award?

Ask NSTL/GeM buyer to confirm whether performance security is 5% for 26 months (bid header) or 3% of annual contract value for 60 days beyond completion (ATC).

• Material to bid pricing, bank-limit blocking and cash flow.
• Also confirm whether 'annual contract value' means one-year slice or full 24-month value annualised.

Is Option Clause 50% live or 'Not Applicable'?

Seek written confirmation whether C5 Option Clause 50% overrides ATC Sl.13 'Not Applicable'.

• Affects commitment to accept up to 50% more quantity/duration at award and possible lumpsum scope/value increase.

Must the bidder already employ the incumbent personnel?

Clarify STC requirement that the firm must employ the same individuals currently carrying out the work, including how non-incumbent bidders can comply.

• This is potentially a de-facto single-source / transfer-of-staff condition and may be bid-defining.
• Also clarify interview veto rights and replacement obligations if NSTL rejects proposed CVs.

Office evidence: is Visakhapatnam mandatory at bid stage?

Confirm whether a registered office already at Visakhapatnam is mandatory with the technical bid, or whether AP/TS/Odisha office plus an undertaking to open Visakhapatnam office suffices.

• Impacts who can bid immediately.

What exact proof satisfies 'waterfall graphics and GUI for algorithms' defence experience?

Request acceptable evidence standards (SO scope wording, screenshots, completion certificates) and whether non-MoD central/state experience alone is enough if POs are only 'preferably' MoD.

• Pre-bid list says preferably MoD, while STC/PQC say defence units/labs specifically.

Floor price composition and reimbursables

Confirm whether floor 15751223 is exclusive/inclusive of GST and whether TD travel, misc. contingent costs and statutory employer burdens are inside the lumpsum or extra.

• Misc. expenditure is reimbursable at actuals with prior Director approval, but boundaries are not fully listed.
• Minimum engineer CTC is specified; semi-skilled as per govt norms — confirm current applicable rates and whether quote must embed only minimums or full commercial margins above floor.

Liquidated damages and downtime

LD at 0.5% of order value per week or part thereof, capped at 10% of order value (excluding taxes), deductible from bills; downtime extends contract; 48-hour response required.

• Payment terms also link inability to complete monthly stage works to the same LD scale.
• Mission-mode classified FCS work raises schedule risk outside bidder control while LD is supplier-attributable only — dispute risk on attribution.

Incumbent-staff and interview control

Must employ the same individuals currently doing the work; NSTL interviews and can reject personnel; replacements within 24 hours on misconduct demand.

• High barrier for non-incumbent bidders; possible dependency on transferring or subcontracting restricted staff.
• Leave reserve mandatory; continuous on-site presence during NSTL working hours.

Security, secrecy and one-sided liability

Classified work under NSTL security; NDA; Official Secrets Act exposure; mobile/gadgets ban; firm bears injury, property damage, statutory labour and salary risks.

• Deliverables sole property of NSTL; no sharing without Director authorisation.
• Extension without additional payment if job/man-days incomplete.
• Payment only after monthly completion certificate and after ePBG verification — working-capital strain.
• Option clause 50% may expand obligations if C5 prevails.
• Floor price may compress margins given mandated minimum emoluments for 11 persons over 24 months plus PF/ESI/bonus.

Document-completeness rejection risk

Multiple independent checklists (GeM header, PQC, pre-bid list, ATC form) create high chance of technical rejection for missing uploads or unsigned pages.

• Price leakage in techno-commercial offer is an automatic rejection ground.
• Missing debarment certificate alone makes offer liable for rejection.

Inviting / consignee organisation

Naval Science and Technological Laboratory (NSTL), DRDO, Ministry of Defence, Visakhapatnam.

• Ministry of Defence; Department of Defence Research & Development; Organisation DRDO.
• Beneficiary / Director address: Vigyan Nagar, NAD Junction, Visakhapatnam - 530027.
• Pre-bid/venue address same NSTL campus.

Technical contact

Asish Mukherjee, Sc-E — [email protected]; phones 08912586269 / 08912586270.

• Also signs SLA as Initiating Officer (Sc-E).
• SLA also signed by DR Rajeswari Devi, Sc-H.

Commercial / grievance contacts

Commercial: SK Panda, Sc-F, [email protected]; HOD grievance email same; GeM buyer email [email protected].

• Physical EMD hard copy (if applicable) is to be submitted directly to the Buyer under GeM GTC — use NSTL/Director address and commercial contact channel.
• Representations on ATC clauses to be raised with buyer organisation directly, not GeM; sellers may also use GeM Representation window.

GARPTS generator (buyer official on GeM report)

GeM Availability Report generated by Vibhash Sharan Sinha, Department of Defence Research & Development, Ministry of Defence, on 28/07/2026.

• Report ID shown as GEM/GARPTS/28072026/BN5GLYAQQSVZ in GAR file (undertaking cites Gen/GARPTS/28072026/BN5GLYABDSVZ).