Solar Lighting Arrangements using Solar Panel Renewable Energy

Tender publication / availability

Bid documents available online from 11:00 hrs on 24.08.2026 to 17:00 hrs on 02.09.2026.

• Identification No. SEPHD-BHPT– 19 OF 2026-27 / Dt. 18.08.2026.
• No corrigendum in the workspace; these are the original values.

Pre-bid / clarification deadline

Last date and time of seeking clarification online: up to 17:00 hrs of 29.08.2026.

• Clarifications must be requested online on the e-procurement portal; employer responds on the same portal.

Bid submission deadline

Last date and time of online bidding: up to 17:00 hrs of 02.09.2026.

Bid opening

Bids open at 11:30 AM / 11:30 hrs on 03.09.2026 (single bid system).

• NIT/DTCN describe single bid opening of Bid/Technical Bid on this date.

Bid validity

Bid/proposal remains valid for 120 days after/from the date of opening of bid.

• Contract Data item 13: 120 days after opening of Bid; Clause 21.1 and Data Sheet 2(B)21: 120 days from/after date of opening of Bid.

Completion period

Intended completion period is 2 (Two) Calendar Months.

• Time is essence; works commence from the 15th day or such period in LOA after written order to commence, or from site handover, whichever is later.

Estimated / tender value

Approx. estimated cost is Rs. 42.86 Lakh (excluding GST); BOQ total is INR 42,85,300.

• Percentage-rate tender; estimated cost and item rates are excluding GST.
• GST as applicable on works contract is paid over the bill amount at the time of bill payment.

Tender document fee

Cost of bid document / DTCN is Rs. 6,000.00, to be remitted online only.

• Failure to pay online bid document cost disqualifies the bidder.
• No offline receipt of tender paper cost is allowed on the Odisha e-procurement portal.

EMD / bid security

EMD is 1% of the approx. estimated cost, online and/or in the instrument forms under Clause 23.

• On BOQ total Rs. 42,85,300, 1% equals Rs. 42,853; documents state percentage only, not a fixed absolute figure.
• Acceptable security instruments (Clause 23): NSC / Post Office Savings Bank account / Post Office Time Deposit / Kisan Vikash Patra / Bank Guarantee (Schedule-J) from any Nationalised Scheduled Bank in India counter-guaranteed by local branch at Bhabanipatana/Bhubaneswar/Nuapada, or e-Bank Guarantee on NeSL Digital Document Execution Portal.
• Pledged in favour of The Superintending Engineer, PH Division, Bhabanipatana.
• Checklist also notes EMD 2% of estimated cost if machineries/equipments owned or hired but deployed outside the State (Schedule-B).
• Tenders without EMD, with part EMD, or EMD in any other form are outright rejected.
• EMD of L2 & L3 refunded within 15 days of acceptance of tender on application; other unsuccessful bidders after evaluation finalisation or last day of validity, whichever earlier.
• Annexure-I states Bid Security in FD/BG from a Nationalized Bank valid for 45 days beyond bid validity when used in that form.

Initial Security Deposit (ISD) / performance security

Successful tenderer must furnish ISD equal to 2% of accepted tender value within 7 days of intimation.

• ISD in shape of NSC / Postal Saving Pass Book / Post Office Time Deposit / Kishan Vikash Patra / Bank Guarantee in Schedule Bank, duly pledged in favour of Superintending Engineer, P.H. Division, Bhabanipatana, Payable at BHABANIPATANA.
• Failure to furnish ISD in time cancels the tender with forfeiture of EMD.
• Clause 26.4 also requires furnishing ISD and Performance Security within the specified time limit after success.

Additional Performance Security (APS)

APS amount is as per Works Department OM No. 173/W Dt. 03.01.2026; latest amendment binds bidders.

• On TIA intimation, successful bidder submits APS in NSC / Postal Saving Pass Book / POTD / KVP / BG in Scheduled Bank, pledged in favour of Superintending Engineer, P.H. Division, Bhabanipatana, Payable at Bhabanipatana, before issuance of LoA.
• The tender text does not reproduce the OM slab percentages.

Security deposit from bills

5% of gross/running bill value is deducted as Security Deposit, refundable after defect liability period subject to final bill.

• Clause 23.6: 5% of gross value from bill(s); Clause 6.24: Engineer-in-charge deducts @5% of each running bill as further security.

Payment terms

Monthly running bills; supply & installation breakup 70% on supply at site and 30% on installation & successful commissioning; GST paid on bill amount; statutory deductions apply.

• Section-10 Payment Break-up (typical water-supply note, stated applicable to this DTCN scope): (i) On supply of items at site 70%; (ii) On Installation & successful commissioning duly certified by EIC 30%.
• Interim payments are advances against final payment; final bill within one month of completion date.
• Payments subject to availability of Letter of Credit (LoC).
• Taxes (Income Tax, royalties, etc.) borne by contractor; statutory tax deductions from each running bill.
• 1% Building & Other Construction Workers Welfare Cess deducted from R/A bills.
• Offer inclusive of all materials, labour, T&P, cess, royalties, transport, insurance, etc.; estimated cost exclusive of GST.

Abnormally low quote rule

Quote less than 15% of the tendered/estimated amount is rejected; multiple quotes at 14.99% less go to transparent lottery.

• If more than one bid is quoted at 14.99% (two-decimal) less than estimated cost, tender accepting authority finalises through transparent lottery with bidders/representatives, concerned Superintending Engineer and DAO present.

Eligible bidder class / registration

Open to Firm / ‘B’ Class contractors registered with Odisha State Government, or equivalent grade/class with Central/any other State Government/MES/Railways, and reputed engineering firms.

• National Competitive Bidding; percentage-rate bids; standard P1 contract form.
• Bidder nationality deemed Indian.
• Government-owned enterprises eligible only if legally and financially autonomous and operating under commercial law.
• Outside-Odisha registered bidders may participate after portal enrolment but must register with appropriate Odisha State authority before signing agreement / before award as per Annexure-I.
• Portal enrolment with own DSC required.

Litigation, criminal record and near-relatives

Pending criminal cases lead to summary rejection; near-relative declaration required; false litigation history attracts departmental action.

• Affidavit that history of litigation/criminal cases is true.
• Declaration that no near relatives work as Assistant Engineer / Assistant Executive Engineer and above in PHEO, Odisha.

Performance, false certificates and financial distress bar

False eligibility statements, poor past performance, fake certificates, CDR/SDR/recovery/BIFR cases in last 3 financial years bar qualification.

• Summary rejection for misleading/false eligibility statements.
• Summary rejection for record of absconding, incomplete works, inordinate delays, financial failure.
• False/fake certificates during execution lead to blacklisting.
• Bidders who in last 3 financial years applied for/are undergoing CDR/SDR, face recovery from FIs, or are sick under BIFR are not eligible; self-declaration affidavit required.

Statutory registrations for bid

Valid contractor registration, GST registration/clearance and PAN are mandatory; missing GST clearance/registration causes non-consideration.

• Original certificates may be demanded to verify scanned uploads; failure to produce originals in time leads to disqualification.

Experience / turnover thresholds

Experience certificate is listed for upload, but the DTCN does not state quantified minimum similar-work experience, turnover or net-worth thresholds for this work.

• Technical proposal expects sufficient manpower, financial background, machinery and good completion record, and that the contractor satisfies minimum eligible criteria, without numeric bars beyond class registration.
• Schedule A (structure) and Schedule B (plant) are marked 'Not required to furnish' in Section-2(A)(b) while checklist/clause 19 still reference them — see contradictions.

Joint Venture

Annexure-I allows JV participation via registered MoU and portal enrolment in JV name with authorised signatory DSC; no equity cap or JV-size limit is stated for this tender.

• Primary eligibility drafting is Firm/B Class contractor oriented; JV mechanics appear only in e-procurement guidelines.

Debarment / blacklisting triggers

Blacklisting/debarment can follow false documents, tender fixing, milestone failures, L1 not signing agreement, and OPWD blacklisting grounds.

• False/fabricated/bogus uploaded documents: blacklist + EMD forfeiture.
• L1 not turning up for agreement: debarred from bidding for three years and blacklisting action; L2 may be called to match L1 rate.
• OPWD blacklisting grounds include misbehaviour, tender fixing, constant non-achievement of milestones, intentional contract violations, security considerations, etc.

Work title and location

Provision of solar lighting arrangements using solar panel (Renewable Energy) in different pump houses at Dharmagada NAC, Odisha.

• Place of action: different area of Dharmagada in the State of Odisha.
• Funding: Government of Odisha.
• Data Sheet: Scope of Works as per details specified in the BoQ.
• DTCN Section-8/9 also contain generic water-supply text not matching this BOQ — treat BOQ as the work definition (see contradictions).

BOQ deliverables and quantities

Four BOQ items for 60 W AIO solar street lights on 8 m octagonal poles with RCC foundations and installation; BOQ total Rs. 42,85,300.

• Item 1: Supply of 60 W (±10%) AIO LED Solar Street lights — 44 Nos @ Rs. 64,950 = Rs. 28,57,800. Specs include ≥180 Wp mono crystalline panel, ≥12.8 V 78 Ah LiFePO4 (BIS), BMS, MPPT, PIR, ≥2 days/24 hrs backup, IP65, IK07, >10000 lumen, >160 lm/W (LM79), India-made luminaire & panel, wind 180 km/hr, 5-year warranty + aftersales within 100 km, manufacturer own NABL lab, listed IEC/EN tests; Make Philips/Panasonic/Wipro/Crompton/Bajaj/Havells or equivalent; cost includes 5 years CMC repair/maintenance/replacement.
• Item 2: Supply of 8 m hot-dip galvanized octagonal pole (base dia 155 mm, top 70 mm, plate ≥4 mm) with base plate and 4 EN8 foundation bolts, wind ≥180 km/hr — 44 Nos @ Rs. 22,500 = Rs. 9,90,000; Make Bajaj/RR Ispat Nalmont/Utkarsh or equivalent. Description also refers to lights at two heights on the pole.
• Item 3: RCC foundation M20 with Fe415, SBC 10 T/sq m, fixing 4 EN8 bolts — 44 Nos @ Rs. 7,500 = Rs. 3,30,000.
• Item 4: Installation of 8 m pole on adaptor plate/foundation after fixing 60 W AIO light — 43 Nos @ Rs. 2,500 = Rs. 1,07,500 (make as approved by PWD Odisha).
• Quantity mismatch: installation 43 vs supply/foundation 44 (see contradictions).

Completion timeline and programme

Complete within 2 calendar months; bar chart/construction schedule required with tender; progress milestones apply.

• If time allowed exceeds one month, complete 1/4th work before 1/4th time, 1/2 before 1/2 time, 3/4 before 3/4 time.
• Updated programme failure may withhold 1% of contract value from next payment certificate.

Standards, guarantee and local purchase

Materials to BIS/other specified codes; 12-month defect rectification guarantee; BOQ product warranty 5 years; prefer local SSI/MS enterprises with valid rate contract & ISI mark.

• Engineer-in-charge may test materials at any reputed laboratory at contractor cost.
• Defects within 12 months from completion from defective materials/workmanship to be made good at contractor cost.
• Successful bidder to purchase materials necessary for execution from local SSI units & MS Enterprises having valid rate contract & ISI mark.

Submission mode and portal

Online single-bid submission only on www.tendersorissa.gov.in / tendersorissa.gov.in e-procurement portal; no offline bid submission.

• Upload scanned documents in PDF at designated portal locations; BOQ in provided Excel (percentage excess/less only — do not modify format).
• Server time on portal is authoritative.
• DTCN itself is not uploaded; bidder only agrees/disagrees to DTCN conditions; disagreement bars participation.

Digital signature and signing

Class-II or Class-III DSC mandatory; all uploaded statements/documents/certificates digitally signed; false info forfeits EMD and risks blacklisting.

• Individual bids signed with own DSC; company bids by duly authorised officer with evidence of authorisation.
• No alterations to contract form/conditions/formats; alterations make tender void.
• Additional conditions appended to tender make it liable for rejection.

Physical originals

No routine physical bid envelopes; originals of uploaded documents produced on demand before offer acceptance/award.

• Uploaded documents of valid successful bidders verified with originals before acceptance of offer.
• Failure to produce originals in support of scanned copies on demand prior to award attracts DTCN action/disqualification.

Clarifications and amendments

Seek clarifications online till 17:00 hrs of 29.08.2026; addenda/corrigenda published on portal are binding.

No corrigendum / addendum on record

The tender document set contains no corrigendum or addendum file; original NIT/DTCN/BOQ dates, amounts and conditions apply as written.

• Workspace documents: Tendernotice_1.pdf, DTCN.pdf, BOQ_607026.xls only.
• Final applying values remain those in the original documents (see keyDates/keyFinancials).

Inviting officer designation: Additional Chief Engineer vs Superintending Engineer

e-Procurement Notice is signed by Additional Chief Engineer, P.H. Division, Bhabanipatana, while DTCN NIT/Contract Data name Superintending Engineer, P.H. Division, Bhabanipatana as TIA/employer/accepting authority.

• Prevail for contract forms/employer: Superintending Engineer as repeatedly used in DTCN Contract Data, Data Sheet and agreement-related forms.
• Notice signature block still shows Additional Chief Engineer — bidders should address queries/agreement per DTCN employer designation unless clarified.

Contact email mismatch on notice pages

Tendernotice page 1 shows [email protected]; page 3 and DTCN show [email protected].

• Prefer [email protected] as repeated on DTCN cover and notice table page; confirm with TIA if emailing.

EMD: online-only vs instrument forms allowed

NIT says no offline receipt of EMD/paper cost on portal, while Clause 23/23.1 and checklist allow EMD online or in NSC/KVP/BG etc. shapes.

• Practical reading: paper cost is online; EMD preferably online, with Clause 23 instruments still contemplated and scanned to portal; pure offline counter submission of EMD is not allowed.
• Seek clarification if intending to submit BG/NSC rather than e-payment.

Schedule A/B required vs not required

Section-2(A)(b) marks Schedule A and B 'Not required to furnish', but the bidder checklist and Clause 19 still require structure/organisation and plant lists (with ownership proofs for B).

• Non-submission risk if evaluator follows checklist/Clause 19; Section-2(A)(b) suggests waiver for this work.
• Also Section-2(A)(a)(xi): non-submission of documents not relevant to BOQ nature will not be considered for rejection — may support waiver, but not explicit for A/B.

Scope text vs BOQ (water-supply boilerplate vs solar lighting)

Data Sheet defines scope as per BoQ (solar lighting), but DTCN Section-8/9 contain extensive water-supply house-connection, DI pipe and WTP-style specifications unrelated to the solar BOQ.

• BOQ and work title should govern deliverables for this tender; generic Section-8/9 water-supply content appears copy-paste and creates compliance uncertainty on inapplicable specs.
• Section-10 payment break-up note admits terms are typical for Water Supply Projects yet says apply to this DTCN scope.

BOQ quantity and mounting mismatches

Lights/poles/foundations are 44 Nos but installation is 43 Nos; pole item text says both '1 nos 60 W AIO Solar light' and lights at two different heights on the pole.

• 44 lights × Rs. 64,950 and 44 poles/foundations vs 43 installations creates pricing/execution ambiguity.
• Two-height mounting wording could imply two luminaires per pole, which would not match 44 lights for 44 poles.

Single bid system vs multi-part bid language

Tender is Single Bid System, yet some clauses refer to General & Technical Bid (Part-I) evaluation and Annexure-I technical/financial bid packaging language.

• Operate as single online bid with technical uploads + BOQ; ignore dual-cover sequencing unless portal configures otherwise.

Estimated cost presentation Rs. 42.86 Lakh vs BOQ Rs. 42,85,300

DTCN states Rs. 42.86 Lakh; BOQ totals exactly Rs. 42,85,300 (which rounds to Rs. 42.85 Lakh, not 42.86).

• EMD at 1% should track the portal/estimate figure actually configured; confirm absolute EMD on portal while bidding.

Confirm governing scope: BOQ solar items vs Section-8/9 water-supply text

Ask TIA to confirm that only BOQ solar lighting items apply and that house-connection/DI/WTP clauses in Sections 8–9 are not applicable.

• Materially affects design liability, testing, inspection (e.g. RITES on DI pipes) and pricing risk.

Resolve BOQ quantities and dual-light pole wording

Seek written clarification whether installation qty 43 is a typo, and whether each pole carries one or two 60 W AIO lights.

• Directly changes supply count, foundations, rate analysis and 5-year CMC exposure.

Are Schedule A and B mandatory for this tender?

Request confirmation whether Structure & Organisation and Tools & Plants schedules must be uploaded despite 'Not required to furnish'.

• Pass/fail document completeness risk at technical evaluation.

EMD absolute amount and acceptable non-online instruments on portal

Confirm exact EMD amount configured on portal (1% of 42.86 Lakh vs 42,85,300) and whether BG/NSC/KVP uploads are accepted given 'no offline receipt' wording.

• Wrong EMD is outright rejection under Clause 23.1.

APS quantum under OM 173/W Dt. 03.01.2026 for quoted less percentages

Ask for the applicable APS slab table under OM 173/W as applied by this Division for percentage-less bids.

• APS must be furnished before LoA; OM text not reproduced in DTCN.

Experience certificate acceptance criteria

Clarify what experience certificate is acceptable (similar solar lighting works, value/period, issuing authority) since no quantified criteria are printed.

• Affects bid/no-bid for firms with class registration but limited solar track record.

Manufacturer exclusivity and India-make/NABL lab constraints

Confirm whether only listed makes (or true equivalents) and mandatory manufacturer-owned NABL lab / India manufacturing declarations will be strictly enforced at technical acceptance.

• BOQ technical acceptance requires multiple third-party NABL reports in manufacturer name and 100 km service network — major supplier constraint.

Short 2-month completion with LD and milestone withholds

Two calendar months is tight for supply-import of specialised AIO lights, foundations and 44-pole installation; delay compensation is 1.5% per month (per-day basis) capped at 10% of tendered value.

• Time is essence; default in commencement can forfeit EMD and performance guarantee/security deposit.
• Failure to achieve milestones auto-withholds milestone amounts without interest.
• Failure to submit updated programme can withhold 1% of contract value from payments.
• LD also referenced for failure to achieve financial milestones (Cl. 6.28).

Heavy security stack and forfeiture exposure

Bidder faces EMD 1%, ISD 2%, APS (OM-based), plus 5% SD from bills; multiple forfeiture triggers including withdrawal, non-signing, false documents.

• EMD forfeited if withdraw during validity, fail to furnish ISD in time, or fail to sign agreement.
• Rescission can realise 20% of leftover work value as penalty.
• L1 not signing: 3-year debarment and blacklisting path.

Payment timing and LoC dependency

Certified payments are subject to LoC availability; interim bills are advances only; 5% SD and 1% labour cess plus statutory tax deductions reduce cash flow.

• 70/30 supply-install breakup helps materials cash flow only if supply acceptance is clean under strict test-report regime.
• No payment without test certificates related to quality of materials.

Product warranty / CMC and aftersales obligations

BOQ price includes 5 years product CMC (repair/maintenance/replacement) plus manufacturer warranty and service network within 100 km; contract also has 12-month defect liability.

• Long post-completion liability relative to 2-month construction period and modest contract value.
• SD refund only after defect liability period subject to final bill.

Strict technical acceptance and India-make constraints

Multiple third-party NABL reports in manufacturer name, manufacturer-owned NABL lab, India manufacturing declarations, and listed makes create supply-side failure risk before work start.

• TDS/product approval prior to start required with full report set.
• Local SSI/MS enterprise purchase preference with ISI/rate contract adds sourcing constraint.

Percentage-rate / low-quote and one-sided employer rights

Quotes <15% less rejected; employer may annul selection anytime before award without liability; contractor bears all tendering/site-visit costs; materials at site become Government property.

• No monetary claim for cost/labour escalation beyond control—only possible time extension on merits.
• Price offer firm; inclusive of taxes/duties except GST paid on bills.

Document-set quality risk (boilerplate and internal conflicts)

Copy-paste water-supply scope, Schedule A/B contradictions, quantity mismatches and officer-title conflicts create evaluation and execution dispute risk.

• Pre-bid clarifications strongly advisable before pricing.

Tender Inviting Authority / Employer

Superintending Engineer, P.H. Division, Bhabanipatana (Housing & Urban Development Deptt., Govt. of Odisha) is the employer, officer inviting tender, Engineer-in-charge and accepting authority in the DTCN.

• Office: Office of the Superintending Engineer, Public Health Division, Bhabanipatana, Parmanandpur, Railway Station Road, Bhabanipatana, Dist. Kalahandi, PIN 766002.
• e-Procurement Notice also names Additional Chief Engineer, P.H. Division, Bhabanipatana at the same address as officer inviting bid/signatory — designation conflict noted under contradictions.
• On behalf of Governor of Odisha.

Email contact

Primary email on DTCN and notice table page: [email protected] (alternate typographical variant [email protected] appears once on notice p.1).

• No phone number is printed in the tender notice or DTCN cover pages reviewed.

Physical / correspondence address for agreement-related instruments

Security instruments payable/pledged at Bhabanipatana in favour of Superintending Engineer, P.H. Division, Bhabanipatana; bid itself is online-only.

• Letter of Submission addressed to The Superintending Engineer, P.H. Division, Bhabanipatana, Dist. Kalahandi, Odisha.
• No separate physical bid-submission venue/deadline beyond producing originals on demand.

Portal

e-Procurement portals cited: www.tendersorissa.gov.in / http://tenders.ori.nic.in or www.tendersorissa.gov.in.