Special Ni-Cr-Fe alloy Billets Development Manufacturing Supply

Performance security

The operative GCC requires a performance security deposit bank guarantee for 5% of the contract value including statutory levies, furnished within 30 days of the contract (or, for non-INR contracts, within 30 days after receipt of the export licence). It must run through satisfactory completion and expiry of warranty plus a 60-day claim period. Annexure I conflicts by stating 10% and a three-month claim period; seek a written correction before pricing or arranging the guarantee.

• Acceptable instrument: bank guarantee from SBI, an Indian nationalised bank, or a scheduled bank in the RBI Second Schedule, excluding co-operative and Grameen banks; foreign-bank rules apply for non-INR contracts.
• The guarantee is to follow the purchaser's Annexure I and be sent directly by the contractor's banker to the purchaser.
• Failure to furnish PSDBG within 30 days constitutes breach; the purchaser may invoke and appropriate it for unfulfilled obligations.

Payment terms

For INR supply contracts, payment is due after final acceptance against a pre-receipted GST invoice, Stores receiving voucher and PSDBG acceptance certificate; the GCC says normally 30 days are allowed for inspection and payment after receipt. For non-INR contracts, full payment (excluding Indian-agent commission) is by wire transfer within 30 days of final acceptance unless otherwise specified.

• Indian-agent commission, where applicable, is paid in INR directly to the agent after receipt and final acceptance of the goods.
• Statutory deductions may be made from contractor payments.
• Prices must remain firm during the contract; fresh or increased statutory levies on raw materials/components are not reimbursable unless specifically agreed, while reductions must be passed to the purchaser.

Tender value, EMD and document fee not stated

The supplied tender PDFs do not state a tender/estimated value, EMD amount or tender-document fee. The generic conditions only say EMD applies where called for and must follow the NIT; no tender-specific NIT schedule containing these figures is present in the supplied documents.

Capacity, financial capability and past performance

The bidder must have infrastructure, capacity, capability and financial capability satisfactory to the purchaser and meet any NIT qualification criteria. Unsatisfactory past performance on quality, delivery, warranty obligations or contractual compliance can cause rejection. No numerical experience, turnover or net-worth threshold appears in the supplied PDFs.

Local-supplier eligibility and certification

Except for Global Tender Enquiries, only Class-I and Class-II local suppliers are eligible. Class-I requires local content at least the Nodal Ministry/NIT threshold or 50%, whichever is higher; Class-II requires at least the applicable threshold or 20%, whichever is higher, but less than Class-I. The bid must include the Annexure XI local-content declaration; bids without it are incomplete and not considered.

• For procurement above Rs.10 crores, the local-content percentage must additionally be certified by the statutory/cost auditor for a company or by a practising cost accountant/chartered accountant for other suppliers.
• False local-content declarations are a breach of integrity and may cause debarment for up to two years.

Land-border country restriction

A bidder from a restricted country sharing a land border with India is eligible only if registered with the DPIIT Registration Committee. Every bidder must submit the Annexure XII eligibility declaration; a restricted-country bidder must also enclose its valid registration certificate.

Single-bid and conflict-of-interest rule

Each bidder may submit only one bid. All bids are rejected if a bidder submits more than one, quotes for two principals, participates alongside a sister concern, or otherwise creates a conflict of interest.

Indian agent eligibility

An Indian agent bidding for a foreign contractor must be enlisted with DPS and may represent only one foreign contractor for this tender. The agency agreement must be valid at bid opening and throughout the contract.

Consortium and JV rules

The definition of bidder permits an association of persons or joint venture, but the supplied documents state no consortium/JV size cap, lead-member rule, equity floor or joint-liability qualification requirement. The NDA nevertheless requires equivalent confidentiality obligations to be imposed on other bid members, consultants, subcontractors and manufacturers.

Procurement scope available in the supplied documents

The documented project is development, manufacturing and supply of special Ni-Cr-Fe alloy billets. The NDA identifies technical documents/data, applicable codes, manufacturing route, chemical composition, destructive and non-destructive testing, inspection methodology and acceptance criteria, drawings, packaging and transportation as project information.

• The tender's Section D contains no technical specification and only says ‘Please see attachment to the tender’; that attachment is not present in the supplied folder.
• Consequently, quantity, billet dimensions, delivery location, phased milestones, completion/delivery period, detailed material specification and acceptance thresholds cannot be verified from the supplied tender documents.

Quantity and delivery framework

The generic conditions say NIT quantities are approximate and DPS may accept one or more items or only portions; the contractor is bound to supply the accepted portion. Delivery dates are contract essentials, but no tender-specific quantity or delivery date appears in the supplied PDFs.

Online submission only

Submit the bid online in English by the due date. The price bid must be entered strictly online in the purchaser's provided format; offline bids and hard copies in any form are not accepted. The supplied document does not state a separate cover/envelope structure or require physical originals at bid stage.

Digital signature and signing authority

Upload a digitally signed or ink-signed Form e_DPS-P-102A. The person digitally signing/uploading is deemed to warrant authority and binds the bidder; Indian and overseas bidders must use a digital-signature/encryption certificate from an Indian CCA-authorised licensed certifying authority listed on the DPS e-tender site.

Performance security percentage conflict

The operative securities clause requires PSDBG equal to 5% of contract value including statutory levies, but the mandatory Annexure I form says the bond represents 10% of total contract value. The clause is the specific current obligation and should prevail over the stale form wording, but DPS should issue a corrected form or written direction before submission.

Performance security claim-period conflict

The operative clause requires a 60-day claim period after completion/warranty, while Annexure I provides three months. The 60-day clause should govern as the stated security requirement, but the bank form must be reconciled in writing because banks will issue the printed wording.

Annexure XIII stated as attached but missing

Clause 36.4 says the LoA agreement template is attached as Annexure XIII, but the annexures stop at Annexure XII on page 67 and page 68 is Section D. No Annexure XIII format is printed in the supplied tender, so the successful bidder cannot prepare the prescribed form without DPS supplying it.

Provide the missing technical-specification attachment

Please issue the Section D attachment containing the complete billet specification, quantity, dimensions, chemical composition, manufacturing route, applicable codes, testing/NDT, inspection and acceptance criteria, packaging, delivery destination and delivery schedule. Without it, bidders cannot determine technical compliance, capacity, cost or lead time.

Issue the tender-specific NIT schedule and final amended dates

Please provide the missing tender-specific NIT schedule and confirm the latest post-corrigendum publication/clarification, bid-submission, bid-opening and bid-validity dates, as well as EMD amount/form/validity, fee, quantity and delivery period. The supplied PDF repeatedly defers these particulars to the NIT but does not print them, and no corrigendum document is supplied.

Reconcile PSDBG amount and claim period

Please confirm whether PSDBG is 5% or 10% and whether the claim period is 60 days or three months, and issue a corrected Annexure I acceptable to the purchaser and issuing bank. This directly affects bid security cost and post-award compliance.

Clarify NDA execution and disclosure workflow

Please confirm whether the NDA must be uploaded with the bid or executed before DPS releases the missing technical package, identify the DPS counter-signatory, and clarify how overseas bidders may share essential data with foreign mills/testing laboratories given the indefinite export restriction on samples/information/technology.

Liquidated damages and delivery-default exposure

Time is of the essence. For an original delivery period up to one year, LD is 0.5% per week or part on the delayed/undelivered portion; over one and up to two years it is 0.25%; over two years it is 0.1%. The cap is 5% of the delayed/undelivered portion, and paying LD does not discharge other obligations.

Termination, forfeiture and debarment

Any contract-condition non-compliance permits termination after notice, forfeiture of available performance security, and possible debarment/banning from DPS tenders. A bid withdrawal/modification during validity or failure to submit PSDBG can also trigger a one-year suspension from DAE procurement bids under the signed declaration.

Purchaser may reduce quantity or foreclose without lost-profit compensation

Quantities are approximate and DPS may accept only part of an item. Before delivery, DPS may abandon or reduce scope on four weeks' notice, with no contractor claim for lost profit or advantage; payment is limited to executed/delivered work and certain purchaser-certified materials.

Firm-price and statutory-cost risk

Prices remain firm for the contract. Unless specifically agreed, DPS bears no claim for new or increased statutory levies on raw materials/components during performance, but the contractor must pass through reductions. This is material for alloy inputs and long manufacturing lead times.

Inspection, rejection and replacement at contractor risk

DPS may inspect the factory and manufacturing stages. Dispatch without required shipping release makes the contractor ineligible for payment and liable for clearance-delay damages. Defective/rejected stores must be rectified or replaced at contractor cost, and a BG is required before paid goods are returned for repair.

Warranty and payment-security exposure

The base warranty is 12 months after receipt and acceptance of the last lot at destination; defects must be rectified at no cost, and warranty extends for downtime. Payment follows final acceptance, while PSDBG remains through warranty. The contradictory PSDBG amount/claim period creates avoidable banking and compliance risk.

Indefinite confidentiality and export-control obligations

The NDA runs indefinitely, restricts export of any sample/information/technology without prior DPS permission for an indefinite period, makes the bidder jointly and severally responsible for employee breaches, and requires equivalent obligations in member/subcontractor/manufacturer agreements. Mumbai courts have exclusive first-instance jurisdiction.

Missing technical and amendment documents

The package omits the technical attachment referenced by Section D and contains no corrigendum document. This prevents reliable verification of quantity, dimensions, standards, acceptance criteria, delivery period and the final amended bid schedule, creating a fundamental bid/no-bid and pricing risk until DPS supplies the missing material.

Inviting authority

The inviting authority is the Director, Directorate of Purchase and Stores, Department of Atomic Energy, Government of India, acting for the President of India. The invitation is signed at bid-office level by the Assistant Purchase Officer/Purchase Officer. A DPS form gives the office address as Vikram Sarabhai Bhavan, Anushaktinagar, Mumbai-94. No named individual, phone number or email address is printed in the supplied documents.

• No physical bid-submission address applies: offline bids and hard copies in any form are expressly not accepted.