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20 July 2026 at 18:30 Hours.
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Annual Contract for Special repair, civil renovation and minor construction works of Academic Zone buildings in IIT ISM Dhanbad Main Campus
Indian Institute of Technology(ISM) Dhanbad · Dhanbad, Jharkhand2026_ISMD_918217_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
20 Jul 2026
10 Aug 2026
₹98.6 L
₹2.5 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
20 July 2026 at 18:30 Hours.
Pre-bid meeting and last receipt of queries are both 24 July 2026 at 16:00 Hours; tender queries may be emailed to [email protected].
10 August 2026 at 18:30 Hours for online bid upload. The original EMD must also be deposited within the bid-submission period; the separate 12 August 2026 at 17:00 Hours EMD date conflicts with that rule and should be clarified before bidding.
Technical bids open on 12 August 2026 at 18:00 Hours; financial-bid opening will be informed later.
Use 90 days from the last day of receipt of the technical bid. Section 7 also refers to 75 days/three months, creating an internal conflict; the specific NIT date table and detailed NIT both state 90 days.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated cost is Rs. 98,62,753/-; tender fee is Nil. The bid is a percentage-rate bid against the estimated cost.
Rs. 2,47,000/-. The NIT permits Account Payee Demand Draft, Fixed Deposit Receipt, Banker's Cheque or Bank Guarantee from a commercial bank in favour of Director, IIT (ISM) Dhanbad, payable at Dhanbad, valid 45 days beyond final bid validity. Section 7 instead permits Treasury Challan/DD/Pay Order/Banker's Cheque/Deposit at Call/FDR, with only the balance after at least 50% (or Rs. 20 lakh, whichever is less) in a non-BG form allowed as scheduled-bank BG valid at least six months; the inconsistent mode and validity require clarification.
Performance Guarantee is 5% of the tendered value or ECPT, whichever is higher. If the tendered amount is below 80% of ECPT, add APG equal to 80% of ECPT minus the tendered amount. Submit within 7 days of LoA (maximum 7-day extension at late fee 0.1% per day of PG amount); initial validity is stipulated completion plus at least 180 days.
Deduct 2.5% of each gross running/final bill until security reaches 2.5% of tendered value. Half is refundable on certified completion; the balance after the 36-month defects-liability period or final-bill payment, whichever is later, subject to no outstanding demand. For maintenance contracts, 50% of PG is additionally retained as SD and returned 50%/30%/20% over years 1/2/3.
Monthly RA bills are payable; SCC states release within 15 days after checked and jointly signed MB entries. Final bill must be submitted within two months of completion/certificate and is payable within six months because the work exceeds Rs. 2 lakh; disputed items may be withheld. Rates include all taxes, levies, duties and incidental costs. Electricity is chargeable and water/tools/tackles are contractor-supplied.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
During the last 7 years ending the last day of the month before invitation: one similar work at least 80% of estimated cost, or two at least 50% each, or three at least 40% each. Similar work means civil repair/maintenance, renovation, annual repair or annual maintenance contracts for residential/office/laboratory/other structures. Work orders and completion certificates must substantiate the claim.
Average annual financial turnover on works during the last three financial years ending 2024-25 must be at least 30% of estimated cost, supported by a Chartered Accountant based on income-tax returns. Balance sheet and Profit & Loss Account for those three years are also required. No separate net-worth threshold is stated.
Bidding capacity must equal or exceed estimated cost. Formula: ((A x N x 1.5) - B), where A is maximum construction turnover in any of the last seven years (completed and ongoing work, escalated 7% simple per year), N=1, and B is commitments/ongoing work due during this contract period.
PAN, GST registration with latest monthly return, and ESIC and EPFO registrations are required. Bids without EMD, GST and applicable PF registration are summarily rejected. Applicable labour licence, EPFO, ESIC and BOCW Welfare Board registrations/proof of application are post-award prerequisites before RA payment.
Joint ventures and consortium bids are not accepted. Two or more concerns sharing an individual proprietor and/or partner may not tender for the same work; all such bids are liable to rejection.
No standalone declaration of no blacklisting is prescribed. However, forged tender documents trigger five-year blacklisting and full EMD forfeiture; bid withdrawal/modification during validity and failure by the successful bidder to carry out the work each trigger one-year suspension from IIT (ISM) tenders.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Annual contract for special repair, civil renovation and minor construction works in Academic Zone buildings at IIT (ISM) Dhanbad Main Campus.
Includes day-to-day routine maintenance through Job Cards and minor repair/maintenance not altering building elements/specifications through Interim Work Orders up to Rs. 5 lakhs. Job-card completion times are binding, and completed job cards with indenter-signed bills must be returned monthly by the 20th of the next month.
All DSR 2023 Volume I and II items and non-schedule/other items required at site under Engineer-in-Charge directions are in scope. DSR 2023 with correction slips up to bid deadline is the standard schedule; work follows CPWD specifications with latest correction, BIS/relevant statutory testing standards, and CPWD measurement rules. Electrical component is NA.
The Academic Zone list covers the named academic, administrative and common buildings, including AGL/Annexe, Central Library, departments, lecture halls, auditorium, Science Block, Admin Block, Health Centre, New Academic Complex, SAH, SAC, clubs, market and central/new workshops.
Overall execution period is 365 days from the work-order commencement date or site handover, whichever is later. Institute-issued materials and tools/plants are NIL; the contractor arranges water, tools, tackles, temporary access and other execution inputs, with electricity only on payment.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit electronically on the CPP Portal. Technical eligibility documents are PDF; financial bid must use the supplied BOQ XLS without changing filename or protected cells. Only technically qualified bidders proceed to financial opening.
Register one valid Class II or Class III DSC with signing-key usage, issued by a CCA India-recognized certifying authority; the DSC smart card/e-token must be in the company's name. Digitally sign each uploaded bid document.
Initial every page of the offer, drawings and accompanying documents at the lower-right corner in ink; sign where required and date all signatures. Partnership bids are signed by every partner or an authorised attorney; company bids require authorised signatory evidence.
Deposit the original EMD at the Dy. Superintending Engineer's office within the bid-submission period. The lowest tenderer alone must provide certified hard copies of all uploaded documents within one week, in separate Technical and Financial envelopes inside a work-labelled outer envelope, to the Deputy Superintending Engineer, CMU, IIT (ISM) Dhanbad, Police Line, Sardar Patel Nagar, Hirapur, Dhanbad 826004 (Jharkhand).
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The date table allows EMD submission until 12 August 2026 at 17:00, after the 10 August 18:30 bid deadline, but Clauses 2.9/2.10 and Section 7 require original EMD within the bid-submission period and invalidate later hardcopy. The stricter 10 August 2026 at 18:30 deadline should be followed unless IIT issues written clarification.
The NIT table appears to permit the whole EMD as BG from any commercial bank with validity 45 days beyond bid validity. Section 7 permits only part BG after a minimum cash-equivalent portion, requires a scheduled bank, and requires six months or more from bid receipt. The clauses cannot all be satisfied as written; absent clarification, use the more conservative Section 7 structure and six-month validity.
Section 1 twice specifies 90 days from technical-bid receipt, while Section 7 refers first to 75 days and then three months. The specific NIT provision of 90 days should prevail, but bidders should seek confirmation because EMD validity depends on it.
The NIT and BOQ header identify Academic Zone buildings, but the sole BOQ item describes Residential Zone buildings: Zone A. The NIT scope is the more detailed work definition and should govern, but the pricing template itself must be corrected/confirmed because bidders may not modify it.
The generic portal instruction says EMD is paid online through RTGS, while tender-specific clauses require scanned and original physical instruments. The tender-specific physical-instrument requirement is more specific, but bidders should obtain portal/TIA confirmation before payment to avoid duplicate or non-compliant security.
Schedule A says the electrical component is NA, but Schedule F requires the lowest bidder to execute an OEM MOU for lift/E&M maintenance within 10 days of price opening, with EMD forfeiture for non-submission. The special lift obligation should not be assumed applicable without written confirmation.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask IIT to confirm (i) whether EMD is physical instrument or online RTGS, (ii) whether full BG is allowed or at least 50% must be non-BG, (iii) commercial versus scheduled bank, (iv) 45-days-beyond-validity versus six-month validity, and (v) whether the physical-original deadline is 10 August 18:30 or 12 August 17:00.
Ask whether the sole BOQ line's Residential Zone: Zone A description is an error and request a corrected BOQ, because the tender title/scope is Academic Zone and bidders are forbidden to edit the BOQ template. Also confirm that the percentage quote applies to actual DSR/non-DSR quantities ordered across the Academic Zone.
Ask for historical annual spend/job-card volumes and whether Rs. 98,62,753 is a guaranteed, ceiling or purely estimated quantity/value. The scope covers every DSR 2023 and site-required non-schedule item, actual quantities may vary or be omitted to any extent, and each interim work order can be up to Rs. 5 lakhs; this materially affects staffing, overhead recovery and cash flow.
Ask IIT to delete or mark inapplicable the Schedule F lift/OEM-MOU requirement and associated EMD forfeiture, since Schedule A states electrical work is NA and the scope is civil maintenance.
Ask IIT to state one bid-validity period and the exact EMD expiry date because the document alternates among 90 days, 75 days and three months, while EMD validity is tied to bid validity in one clause and fixed at six months in another.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
General delay compensation is 0.5% of whole-work value per week, capped at 10% of contract value, including milestone shortfall exposure. Separately, each complaint pending more than 24 hours beyond its job-card time attracts Rs. 500, and uncleared debris after 48 hours attracts Rs. 20,000 or another Engineer-in-Charge-decided amount per occurrence.
Defects liability is 36 months. In addition to 2.5% SD and 5%+ PG/APG, maintenance work retains 50% of PG as SD and releases it over three years; SD balance is not released until DLP expiry or final-bill payment, whichever is later. This is a material working-capital exposure.
Actual quantities may vary to any extent or be omitted, while scope includes all DSR 2023 and site-required non-schedule items. The sole percentage BOQ offers no detailed committed quantities, so fixed overhead and dedicated staffing may not be recovered.
Bidder is deemed to know ground, access and contingencies even without inspection, with no extra charges for misunderstanding. Rain/flood/natural-calamity damage and dewatering are contractor risks with nothing extra payable; even time extensions for listed events carry no damages claim.
Although SCC targets 15-day payment after checked MB entries, final payment may take six months and disputed items can remain unpaid. No RA bill is paid until applicable labour/EPFO/ESIC/BOCW paperwork is submitted. Monthly job-card bills received after the 20th can be delayed in processing.
A quote below 80% of ECPT triggers APG equal to the entire shortfall to 80%, on top of standard PG. This can sharply increase upfront security and bank-limit use; failure to furnish PG causes automatic EMD forfeiture.
Termination forfeits the security deposit and full performance guarantee; deficient work can lead to contract determination after seven-day notice. Forged submission documents cause five-year blacklisting and full EMD forfeiture.
The contractor must deploy one diploma civil technical staff member with five years' experience and two graduate supervisors with ten years' experience; failure attracts LD and IIT may appoint staff at contractor cost. Testing is through IIT/NIT/CSIR laboratories with NABL accreditation after approval, and rejected-material testing costs fall on the contractor.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Tenders are invited on behalf of the Director, IIT (ISM) Dhanbad; the Director is the accepting authority. Operational tender office/designation: Deputy Superintending Engineer, Campus Maintenance Unit, IIT (ISM) Dhanbad.
Indian Institute of Technology (Indian School of Mines) Dhanbad, Office of Campus Maintenance Unit, Police Line, Sardar Patel Nagar, Hirapur, Dhanbad 826004 (Jharkhand). Phone: (0326) 2235621/2235622.
Tender queries: [email protected]. CPP Portal submission helpdesk: 1800 233 7315.
Original EMD and the lowest bidder's later certified hard copies go to: Deputy Superintending Engineer, Campus Maintenance Unit, Indian Institute of Technology (Indian School of Mines) Dhanbad, Police Line, Sardar Patel Nagar, Hirapur, Dhanbad 826004 (Jharkhand).