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Generated 15 Jul 2026, 6:05 am

DEFPROC

Technical Eval

AI Deep Dive

Special Repair Conversion of Overhead to UG Cable

SPECIAL REPAIR FOR CONVERSION OF OVERHEAD TO LT ELECTRIC CONDUCTOR TO UG CABLE IN MD ACCN AREA AT LALGARH JATTAN MIL STN UNDER GE LALGARH JATTAN

Military Engineer Services · Ganganagar, Rajasthan2026_MES_778550_1

Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.

Published

14 Jul 2026

Closes

15 Aug 2026

Estimated value

₹34.0 Cr

EMD

₹68,500

Key dates

All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.

Tender publication / issue date

Tender documents and NIT are dated 14 Jul 2026.

NIT and tender forwarding letter both dated 14 Jul 2026.
Digitally signed by DEVINDER SINGH on 2026.07.14.

Pre-bid / clarification window

Consolidated tender-document queries or discussion within seven days of publishing; no separate pre-bid meeting date is printed.

Bidders may forward points on tender documents and/or depute a technical representative for discussion/clarification within seven days of publishing.
Points are to be consolidated (not piecemeal).

Bid submission and opening dates

Documents do not print calendar dates; they direct bidders to the critical dates on the e-procurement website.

Appendix 'A' items 7(a)-(c) (bid submission start, bid submission end, bid opening) state: 'Refer critical dates on the website'.
Technical and financial bids (Cover-1 and Cover-2) must be uploaded on or before the date & time mentioned in NIT / portal.
Portal address: www.defproc.gov.in (and www.mes.gov.in).

Bid validity

Tender remains open for acceptance for sixty days from the bid due date (due date itself excluded).

Special Condition 6: Sixty days from the date on which tenders are due to be submitted; that due day is excluded from the calculation.

Completion period and site handover

Completion period is 180 days from site handing over; site is expected about two weeks after acceptance of tender.

Appendix 'A': Period of Completion = 180 days.
Schedule 'A' Notes: entire work to be completed within 180 Days from date of handing over site as indicated in Work Order No. 1.
NIT para 3: site handing over on or about two weeks after date of acceptance of tender.
Defect Liability Period: Twenty Four Calendar Months after date of completion of work.

Post-award performance security timeline

Performance security must be deposited within 28 days of letter of acceptance; Work Order No.1 follows after that deposit.

Successful contractor deposits performance security within 28 days of receipt of letter of acceptance.
Work Order No.1 shall be placed after submission of Performance Security of adequate value.

Physical DD / EMD receipt deadline

Original physical cost-of-tender DDs and EMD instruments must reach the Accepting Officer within 5 days of bid submission end date (see also conflicting 'before Cover-1 opening' wording under contradictions).

Appendix 'A' Note 8: original physical DDs and EMD instruments to reach Accepting Officer within 05 days of bid submission end date (not less than 5 days).
Appendix 'A' items 4 and 11 also say original offline before bid opening Cover-1 — conflicting wording recorded under contradictions.

Financials

Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.

Estimated cost / tender value

Estimated cost is Rs. 34.00 Lakhs (at par market); estimate is a rough guide only.

Appendix 'A' item 2: Estimated Cost Rs. 34.00 Lakhs (At Par market).
NIT para 2: estimate is not a guarantee and if work costs more or less, tenderer has no claim on that account.
Contract type: item-rate on IAFW-1779-A with BOQ/Schedule 'A' to be priced by tenderer; based on IAFW-2249 GCC.

Earnest Money Deposit (EMD)

EMD is Rs. 68,500 in favour of GE Lalgarh Jattan, payable at Sri Ganganagar, as Deposit at Call Receipt; FDR not acceptable.

Amount: Rs. 68,500/-.
Form: Deposit at Call Receipt from a scheduled bank in favour of GE Lalgarh Jattan; or receipted treasury challan credited to revenue deposit of GE Lalgarh Jattan.
Appendix 'A' expressly: FDR not acceptable. Instructions: cheque / bank guarantee etc. will not be accepted.
MES enlisted contractors who deposited Standing Security and executed Standing Security Bond may bid without EMD.
Scanned copy online in Cover-1; original offline to Accepting Officer.
Successful bidder's EMD is retained toward Performance Security or refunded on receipt of full Performance Security; otherwise may be forfeited.

Tender document fee

Cost of tender documents is Rs. 500 as DD/Banker's cheque from any Scheduled bank in favour of GE Lalgarh Jattan, payable at Sri Ganganagar.

Scanned copy online; original offline before Cover-1 opening (per Appendix 'A' note).
In retendering, a contractor who quoted in the previous call need not re-submit tender cost.
DD is refundable if 'T' bid is not accepted resulting in non-opening of finance bid; bank charges are on the applicant.

Performance security

Every successful bidder (enlisted or un-enlisted) must furnish Performance Security @ 5% of Contract Sum within 28 days of LoA, valid up to end of defect liability period.

Forms: Bank Guarantee in prescribed form; Government securities, FDRs or other Govt instruments stipulated by Accepting Officer.
BG from Nationalized/Scheduled Indian Banks; confirmation only from Head Office of the bank. If HO confirmation not received within 28 days of notice, deposit via MRO or FDR of equal amount.
Work Order No.1 only after adequate Performance Security.
Failure is willful negligence / grounds for cancellation and EMD forfeiture (or equivalent recovery from enlisted contractors) and tender-issue suspension (6 months / until EMD-equivalent deposited).
DLP is 24 calendar months after completion, so PS coverage extends through DLP.

Taxes, payment mode and related commercial terms

Quoted rates are inclusive of GST, labour welfare cess and other levies as on bid submission end date; payments only by e-payment; Schedule of Credit Rs 11,910 is deducted.

Unit rates deemed inclusive of all taxes/levies including GST, Labour Welfare cess as prevailing on bid submission end date.
Special Condition 28: reimbursement/refund only for variation in percentage rates of taxes directly related to contract value (e.g. GST, labour welfare cess) vs rates on last due date; other tax variations not reimbursed.
Payments due only by e-payments; contractor to provide bank account, IFSC etc.
General Summary deducts Schedule of Credit total Rs 11,910.00 from Schedule 'A' total.
Deviation may be ordered up to maximum 10% under Condition 7 of IAFW-2249.
Retention money and compensation for delay calculated under IAFW-2249 Conditions 64 and 50 on contract value as revised by price variation.
Water (if taken from MES): Rs 3.75 per Rs 1,000 worth of work done at contract rates. Electricity (if bought from MES): Rs 15.00 per kWh; supply up to max 10 KVA.

Eligibility

Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.

MES enlisted contractors

Eligible MES enlistment is Class 'D' and above in category b(i), with satisfactory performance remarks in WLR or other competent reports.

Contractors up to two classes below eligible class may also bid; consideration depends on response level and residual work / upgradation criteria in Appendix 'A' Notes 1-3.
One/two class-below contractors not considered if residual work in hand exceeds FIVE TIMES present tendering limit, unless they meet upgradation criteria.

Un-enlisted contractors

Un-enlisted firms may bid if they meet MES Class 'D' & category b(i) enlistment criteria under Manual on Contracts 2020 and are not blacklisted/debarred.

Must meet enlistment criteria for Class D & b(i) regarding completed works with Central/State Govt/PSUs/AWHO/AFNHB/CGEWHO/DGMAP, annual turnover, bank solvency, working capital and other requirements in Para 1.4 & 1.5 of Section 1 of MES Manual of Contracts-2020.
No adverse WLR remarks if already working in MES.
Not suspended/debarred/blacklisted (permanent or temporary) by Central/State Govt, PSU, autonomous or local body as on bid submission end date.
If already executing MES works, not eligible if total value of such works is more than twice the tendering limit of the MES class for which eligible.
Un-enlisted contractor who has secured two works in MES must get enlisted in appropriate class, else ineligible.
Foreign firms not eligible; Indian firms with foreign national / NRI / foreign-citizen directors need security clearance.

Electrical licence requirement

Valid electrical licence of the concerned State/UT is required for electrical works under CEA Regulation 2010 Rule 29; alternatively work may be executed through an approved agency holding such licence.

Valid Electrical License issued by concerned State Government / Union Territory only.
Contractor shall have licence in firm name or execute via agency with valid licence; prior approval of such agency from HQ CWE Sri Ganganagar required.
Before commencement: submit copy of valid licence or agreement + agency licence to Accepting Officer.
Supervisor must hold Supervisor Certificate of Competency; tradesmen must hold necessary Permit from State/UT.

Joint venture, related firms and one-bid rule

Joint Venture is not applicable; related firms cannot bid simultaneously; only one bid per contractor/firm; close relations cannot compete separately.

INTEGRITY PACT – NOT APPLICABLE; JOINT VENTURE – NOT APPLICABLE.
Firms related if proprietor/partner/directors common; Accepting Officer decides issue/deny of tender.
Father and son(s) or other close relations with business dealings cannot tender as separate competitors; breach rejects both.
Not more than one tender/bid by one contractor or one firm of contractors.

Subletting / power of attorney execution limits

Work cannot be executed by subletting or PoA to a third party/another firm; limited PoA to family members or firm's own employees is allowed if they do not hold a separate MES enlistment.

Allowed PoA only to sons/daughters/spouse of Proprietor/Partner/Director and firm's own employees/director/project manager, provided they are not having a separate enlisted firm in MES.

Scope of work

What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.

Work title, location and nature

Special repair converting overhead LT electric conductor to underground cable in MD Accn Area at Lalgarh Jattan Military Station under GE Lalgarh Jattan.

Reference: Tender NIT Ref No 8937-06/2026-27 / 8937-06/GE/2026-27.
Executing Agency / Accepting Officer: Garrison Engineer, Lalgarh Jattan.
Work lies in Military area; tenderers advised to visit site with GE/AGE permission.
Site may be handed over phase-wise/piecemeal; contractor has no claim for complete site at work-order stage.

Principal BOQ deliverables and quantities

Item-rate BOQ covers dismantling OH conductor/insulators, laying XLPE LT UG cables with DWC/GI protection, excavation/backfill, LT outdoor kiosk panels, junction boxes, TPN DBs, service wiring and earthing.

Dismantling: old unserviceable OH conductor 5 Qtl; insulators 120 Each.
Supply/lay/test XLPE LT cable 1100 V heavy duty Al conductor armoured: 150 sqmm 3.5C — 800 RM; 95 sqmm 3.5C — 160 RM; 70 sqmm 3.5C — 1700 RM; 16 sqmm 2C — 300 RM.
DWC pipe protection: 38/50 mm — 240 RM; 77/63 mm — 1580 RM; 120/103 mm — 740 RM; GI tubing 50 mm — 24 RM.
Civil: PCC 1:2:4 type B1 — 10 cum; excavation trenches — 697 cum; return fill — 627 cum; remove surplus — 70 cum.
Equipment: factory-made CPRI-approved outdoor LT kiosk panels — 2+3+1 = 6 Nos (three BOQ variants); LT cable junction boxes IP65 — 63 Each; Vertical TPN DB 4-way with 100A MCCB & 6x40A MCB — 17 Each Job.
Service wire: PVC insulated Cu 1.5 sqmm with 15 mm PVC conduit — 480 RM; LT cable route indicators — 34 Each.
Earthing: GI plate earthing 12 Each and GS plate earthing 60x60x6 mm — 34 Each.
Schedule of Credit recovers U/S materials (insulators, earthing material, JB, VTPN DB, service wire, etc.) totaling Rs 11,910; retrieved materials become Govt property and are deposited in MES store.

Timeline, standards and exclusions / interfaces

Complete within 180 days of site handover under MES SSR/IS/CEA rules; no free issue materials or T&P; other agencies may work on site concurrently.

Applicable standards: MES SSR Part-I 2009 & Part-II 2020, relevant latest IS codes, Indian Electricity Rules, Particular Specifications, approved makes in Appendix 'A' to PSS-II (e.g. UG LT XLPE makes such as FINOLEX, UNIVERSAL, CCI, ASIAN/RPG, etc.).
Schedule 'B' materials to be issued: NIL. Schedule 'C' tools & plants for hire: NIL (as printed).
Particular Specs scope for electrical installation includes supply & fixing from service connections, earthing, wiring as in Sch 'A'.
Contractor must co-operate with other agencies executing out-of-scope services; no extra payment.
Testing on completion required (earth resistance etc.); earth resistance shall not exceed 1.0 Ohm.
Planning based on CPM network to be prepared jointly soon after acceptance.

Required documents & submission

The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.

Submission mode and portal

Single-stage two-cover e-tender on www.defproc.gov.in only; no physical/email/fax bids for the tender offer itself.

Cover-1 = Technical ('T') bid; Cover-2 = Financial bid (priced BOQ).
Documents scanned and uploaded in pdf / xls as indicated.
Bid must be DIGITALLY signed using valid DSC.
Quote rates only on the BOQ excel file without altering format.

Physical originals of fee/EMD instruments

Scanned DD/EMD in Cover-1 plus original physical instruments to GE Lalgarh Jattan / Accepting Officer within the stipulated offline window.

Without scanned cost-of-tender DD (and EMD if applicable) in Cover-1, T-bid is not validated and finance bid not opened.
Consequences of late/missing physical instruments differ for enlisted vs un-enlisted and for tender fee vs EMD (ban / non-opening of Cover-2).
Hard copies of PoA and eligibility documents also to be sent to tender issuing authority before the fixed date/time.

Technical evaluation cure period

During Cover-1 evaluation, deficiencies may be communicated for rectification within seven days; failure keeps Cover-2 closed.

Communication may be by e-mail / SMS / Speed post etc.
Appeal on non-validation of T-bid lies to next higher engineer authority (HQ CWE Sri Ganganagar) before scheduled Cover-2 opening.

Corrigendum analysis

Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.

No corrigendum / addendum in the tender pack

The downloaded document set contains no corrigendum, addendum or revised BOQ; original NIT/tender values apply as printed.

Index lists 'Errata / Amendment to the tender documents' as a placeholder with no attached amendment pages.
Instructions state department may issue corrigendum/revised BOQ and bidders must read documents in conjunction with any such issue; none is present in this workspace.
Finally applicable key values remain those in the original documents: estimated cost Rs 34.00 Lakhs; EMD Rs 68,500; tender fee Rs 500; completion 180 days; performance security 5%; bid validity 60 days; critical calendar dates only on website.

Contradictions

Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.

Restricted vs unrestricted working area

Schedule 'A' says the work lies partially in restricted and partially unrestricted area, while Special Condition 22.1 states the work lies in unrestricted area (yet restricted-area rules are also fully printed).

Schedule 'A' Notes para 19: work lies partially in RESTRICTED AREA and partially in UNRESTRICTED AREA; refers to special conditions 02 and 22.
Special Condition 22.1.1: 'The work lies in UNRESTRICTED AREA.'
Special Condition 22.2 still sets out full restricted-area entry/ID/search/working-hour controls.
Bidder action: treat military security controls as live risk; seek written clarification which portions (if any) are restricted and which SC 22 sub-clauses apply.

Deadline for physical DD / EMD originals

Appendix 'A' items 4/11 require originals offline before Cover-1 opening, while Note 8 allows receipt within 5 days after bid submission end date.

Item 4 Note 2: 'Copy shall be uploaded online and original to be submitted offline before bid opening cover-1'.
Item 11: EMD 'Copy to be uploaded online and original to fwd offline to receive before bid opening (cover-1)'.
Note 8: originals to reach Accepting Officer within 05 days of bid submission end date.
Instructions also say hard copy of EMD before date & time fixed for opening of BOQ.
Practical approach: deliver physical instruments as early as possible and not later than the stricter of the stated windows; confirm with GE if Cover-1 opens before the 5-day window ends.

Appeal email ID for next higher engineer authority

Two different CWE Sri Ganganagar appeal email IDs appear in the NIT body and Appendix 'A'.

NIT para 17: appeal to CWE Sri Ganganagar on email id [email protected] with copy to Accepting Officer.
Appendix 'A' Note 11: appeal on email id [email protected] with copy to Accepting Officer on [email protected].
Accepting Officer email is consistently [email protected] in Appendix 'A'.
Bidder action: copy both CWE IDs and Accepting Officer when appealing, and seek confirmation.

Pre-bid queries

Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.

Confirm restricted-area status and applicable SC 22 clauses

Ask GE which parts of MD Accn Area are restricted vs unrestricted and whether full restricted-area working-hour/ID/search regime applies.

Conflict between Schedule 'A' Note 19 and Special Condition 22.1.1 creates pricing risk for productivity, night work and labour gate delays.
Also ask whether female searcher cost, identity-card attestation by unit, and 9 am–5 pm material movement limits will apply.

Exact offline deadline for physical tender-fee DD and EMD

Seek written clarification whether originals must arrive before Cover-1 opening or may arrive within 5 days after bid submission end date.

Non-receipt of physical EMD bars Cover-2 for both enlisted and un-enlisted bidders; missing physical tender-fee DD also has severe ban / non-opening consequences for un-enlisted bidders.

Printed critical dates and any planned corrigendum

Confirm bid submission start/end and Cover-1/Cover-2 opening times on defproc and whether any corrigendum/revised BOQ is contemplated before close.

Documents only say 'Refer critical dates on the website'; no calendar values are printed in NIT.
Quoting on a pre-revised BOQ after corrigendum is treated as willful negligence and non-bonafide.

Compensation for delay / retention quantum under IAFW-2249

Request the specific percentages/limits of compensation for delay (Cond. 50) and retention money (Cond. 64) because IAFW-2249 text is not enclosed with the tender pack.

Special Condition 27 only cross-refers IAFW-2249 conditions 50 and 64 and says price-variation-revised contract value shall be used.
GCC is stated as available for perusal in GE office, not attached.

Rajasthan electrical licence / agency approval path

Confirm whether a Rajasthan State electrical contractor licence is mandatory for this site and turnaround time for HQ CWE Sri Ganganagar approval of a licenced sub-agency.

NIT 22 requires valid State/UT licence in firm name or approved agency agreement before commencement.
Material to bid/no-bid for firms holding only other-state licences.

Risks

Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.

Military-site access and productivity constraints

Work is in a military station with possible restricted-area controls, security searches, limited working hours and phase-wise site handover — all at contractor's risk.

Site may be handed over piecemeal; no claim for incomplete site at work-order stage.
Passes, identity cards, searches, 9 am–5 pm material movement and holiday restrictions may apply if treated as restricted area.
No compensation for man-hours lost due to security rules; contractor deemed to know local conditions whether site visited or not.

Tight completion window and delay damages

180-day completion from site handover with compensation for delay under IAFW-2249 Condition 50; CPM adherence is a main performance parameter.

GE approval of revised schedule beyond stipulated completion does not automatically grant extension of time.
No extra payment for multi-shift or incentive methods used to meet schedule.
Exact LD percentage not printed in enclosed documents (only cross-reference).

High security-deposit and DLP cash lock-up

5% performance security until end of 24-month defect liability period is a significant cash/BG lock for a ~Rs 34 lakh work.

WO-1 withheld until PS submitted; failure can cancel award and forfeit EMD / suspend future tender issue.
BG needs Head Office confirmation within 28 days or cash/FDR substitution is forced.

Material stocking, approved-makes and payment conditions

Contractor must deposit 50% of material quantities under double-lock before start, use only approved makes, and produce original vouchers; spurious-material risk sits with contractor.

50% of quantities of all CA items to be deposited with Engineer-in-Charge immediately after WO and before commencement; remaining 50% one week before earlier stock is consumed.
Rates include GST/cess as on bid end date; only specified tax-percentage variations reimbursed.
MES water/power continuity not guaranteed; contractor must supplement at own cost.
Quantities provisional within IAFW-2249 Condition 7 limits; payment on actual measurements.

Bid-conduct and revocation penalties

Revoking offer, upward revision or voluntary reduction after Cover-2 opening attracts EMD-equivalent penalty and retendering; defaulting firm is barred from subsequent calls.

Quoting on pre-revised BOQ after corrigendum is willful negligence / non-bonafide.
Alteration of tender conditions or new conditions in bid is liable to rejection.
Accepting Officer not bound to accept lowest or any tender and may prefer public undertakings under Government policy.

Contacts

The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.

Tender issuing / Accepting Officer

Lt Col Dheeraj Samuel J, Garrison Engineer, Lalgarh Jattan (Pin 335037) is the tender issuing and Accepting Officer.

Organisation: Military Engineer Services, Garrison Engineer Lalgarh Jattan, Rajasthan – 335037.
Email: [email protected].
Phone printed as 'Call: 01503-287050' on NIT signature block (Appendix 'A' item 9 Phone field is blank).
Tele Mil: 2046 (IAFW form header).
Executing Agency: Garrison Engineer, Lalgarh Jattan.
Physical submissions (DD/EMD/eligibility hard copies) go to the office of GE / Accepting Officer, Garrison Engineer Lalgarh Jattan.

AGE (Contracts) signatory

Devinder Singh, AE (QS & C), AGE (Contracts) signs for Accepting Officer.

File refs seen: 8937-06/GE/26-27/ 03 /E8 and 8937-06/GE/26-27/ 04 /E8.
Digital signature: DEVINDER SINGH, Ministry of Defence-MES.

Next higher engineer authority for T-bid appeal

Appeal against non-validation of technical bid lies to HQ CWE Sri Ganganagar before Cover-2 opening.

Emails printed: [email protected] (NIT para 17) and [email protected] (Appendix 'A' Note 11) — conflicting; copy Accepting Officer [email protected].
NHEA to decide within seven working days of receipt of appeal; decision final.