Specific SOR Housekeeping and Maintenance Services at BCPL Lakwa Plant

Publication / bid date

GeM Bid GEM/2026/B/7974428 is dated 29-08-2026; ATC IFB Ref BCPL/C&P/LA26W065MC/03794 is also dated 29.08.2026.

• No corrigendum is present in the tender pack that amends the publication date.

Pre-bid meeting

Pre-bid is scheduled on 02-09-2026 at 16:00:00 through Video Conference; prior intimation to be sent to the dealing officer email.

• Clarifications under ITB 8.1 must be raised no later than 2 days prior to the pre-bid meeting.
• If the scheduled day is a BCPL holiday, the next working day applies for pre-bid/bid opening as stated in IFB.
• Physical venue also listed as BCPL C&P Dept, Administrative Building, PO: Lepetkata, Dibrugarh, Assam-786006.

Bid submission deadline

Bid End Date/Time is 12-09-2026 17:00:00 on GeM (no corrigendum extension found).

• Auto-extension: disabled only if minimum 1 bid received; otherwise auto-extended by 3 days, maximum 1 auto-extension.
• Time allowed for Technical Clarifications during technical evaluation: 3 Days.

Bid opening

Bid Opening Date/Time is 12-09-2026 17:30:00 (Two Packet Bid; public opening not applicable on GeM).

• If the day is a BCPL holiday, next working day is implied for bid opening.

Bid validity

Bid Offer Validity is 90 Days from Bid End Date on GeM; BDS restates validity as 3 months from final Bid Due Date.

• Treat as ~90 days / 3 months from 12-09-2026; no extension corrigendum found.

Contract / mobilisation timelines

Contract period is 2 years / 24 months from LOI/LOA; mobilisation within 15 days of LOI/LOA.

• No mobilisation advance is payable.
• ePBG duration on GeM is stated as 27 months.

Estimated bid value

Estimated Bid Value is INR 1,58,79,425 (inclusive of all taxes).

• GeM states estimated value is only for EMD/eligibility guidance and does not bind quoted prices.

EMD / Bid Security

EMD Amount is INR 2,69,000; Advisory Bank ICICI; beneficiary BCPL, Lepetkata.

• ITB 16: EMD applicable as per GeM Bid; forms DD / Banker's Cheque / Insurance Surety Bond / FDR / Bank Guarantee (incl. e-BG) as per Form F-2; BG validity at least 2 months beyond bid validity; DD/BC valid for 3 months.
• Online IMPS/NEFT/RTGS also accepted to BCPL SBI A/c 35662071729 IFSC SBIN0017313; if paid online, original instrument not required.
• EMD exemption available to eligible categories (MSE service providers, Startups, CPSUs etc.) under ITB 16.8 / GeM GTC with supporting documents; exempted bidders must submit Declaration for Bid Security in Form F-2A.
• Physical original EMD (if instrument) / Declaration and Line of Credit (if any) to C&P address within 7 days (see submission mechanics).

Tender / bid fee

No tender document fee or bid participation fee is charged (GeM prohibits asking tender fee).

Performance security (ePBG / CPS)

GeM requires ePBG 2.50% for 27 months (Advisory Bank ICICI). ATC/BDS separately require Contract Performance Security/SD @ 5% of Annualized Order/Contract value (ex-GST) for this >1-year contract, valid 3 months beyond contract/warranty.

• ATC alternative: ISD 2.5% within 30 days of FOA plus 2.5% recovery from RA bills until total SD reaches 5% of annualized value.
• CPS DD/Banker's Cheque payable to BCPL at SBI Lepetkata; BG SFMS to ICICI Bank HS Road Dibrugarh IFSC ICIC0000839 field 7037 BCPL566911048.
• GeM GTC warns ATC clauses contravening ePBG Detail may be invalid — treat as a live conflict (see contradictions).

Payment terms

GeM Payment Timelines: payment within 30 days of SDAC and online bill submission (supersedes GeM GTC 10-day clause). SCC also states monthly bills certified by EIC, payment within 15 days via e-banking/NEFT/RTGS.

• TReDS preferred mode for MSME sellers; buyer registered on RXIL and M1XCHANGE.
• Most SOR wage/statutory/material lines are buyer-fixed and 'Not to be quoted'; bidder quotes only Estimated Contractor's profit Margin (LSM) and total including GST on GeM.
• Price breakup Excel 1788001801.xlsx must be uploaded; on mismatch, GeM financial-bid figure prevails (BDS).
• Buyer ATC text: quote including taxes for entire contract; all fixed SOR rates are fixed and cannot be amended.
• Arbitration Clause: No; Mediation Clause: No (GeM bid).

Technical experience (similar work)

In previous 7 years from unpriced bid opening/due date: 3 similar completed contracts each ≥ Rs 31.55 Lakh OR 2 each ≥ Rs 39.44 Lakh OR 1 ≥ Rs 63.11 Lakh.

• Similar work: Housekeeping/Sanitation/Canteen/Upkeep services in offices/Guest House/Training institute of any Govt./Semi-Govt./PSU/MNC/Public Ltd./Pvt. Ltd./reputed institution.
• Running rate/maintenance contracts acceptable if executed value till one day prior to bid due date meets thresholds, with satisfactory execution certificate from end user/owner/authorized consultant.
• Own-plant jobs not counted; subsidiary/holding jobs need statutory-auditor-certified tax-paid invoices; sub-contractor experience needs end-user/owner/PMC certificate plus main-contractor WO & completion.

Financial criteria

Average annual turnover of last 3 FYs (2023-24, 2024-25 & 2025-26) ≥ Rs 39.44 Lacs; Net worth positive as per last audited FY 2025-26; Working capital ≥ Rs 7.88 Lacs as per last audited FY 2025-26.

• If FY 2025-26 not audited by bid closing: use preceding 3 FYs for turnover and last available FY for net worth/working capital as specified.
• If bid closing after 30 Sept of relevant FY, immediate 3 preceding audited FYs compulsory.
• Inadequate working capital may be supplemented by single-bank (or syndicate) Line of Credit Format F-9 from a bank with net worth ≥ Rs 100 Crores confirming LOC for Rs 7.88 lakhs (note elsewhere says Rs 7.9 Lacs — see contradictions); original LOC required physically.
• Financial statements under BEC 1.2 must be notary-attested.

Startup / MSE relaxations

Startup relaxation for experience & turnover: Yes | Complete on GeM; MSE relaxation for experience & turnover: No. Startups still must meet net worth & working capital, quality/technical specs, and domain Industry/Sector.

• Startup domain required: Industry 'Others' Sector 'Others'; or Industry 'Human Resources' Sector 'Others'.
• DPIIT recognition certificate + domain docs must be CA-certified (not employee/director/interested) and notarised.
• MSE purchase preference Yes with L1+15% band; full 100% order to matching MSE service provider (non-splittable). MSE experience/turnover exemption is not granted on this GeM bid.
• MII Compliance marked Yes on GeM, but BEC 2.4 says Purchase preference under PP-LC (Make in India) is not applicable.

Consortium / sole bidder / conflict rules

Consortium/JV bids are NOT APPLICABLE; sole-bidder responsibility; only one bid per bidder.

• Sister/common-business units in same line must declare and only one may quote; F-5 no-conflict confirmation required.

Land-border, holiday and other disqualifiers

Land-border bidders eligible only if registered with Competent Authority (GeM GTC 26 / Annexure-B). Bid Security Declaration / F-5 address holiday/banning consequences; corrupt practices attract action under Annexure-I.

• Cut-off date for meeting BEC is bid submission due date.
• Only documents referenced in bid considered for TQ/CQ; no new WO/PO references post-bid to qualify.
• Supporting experience documents must be certified/attested by both Chartered Engineer and Notary Public.

Service summary and location

Hiring of specific SOR housekeeping and maintenance services at BCPL Lakwa Plant (C2+ recovery unit and Administrative Building, Lakwa), Assam, for 24 months.

• Similar GeM category: Facility Management Service- Manpower based (Version 2).
• Site visit advised; non-familiarity is not a ground for extra claim.

Manpower and fixed SOR components

SOR deploys 3 Semi-Skilled and 14 Un-Skilled manpower (plus associated EPF, gratuity, holidays, increment, WC insurance, 2 PPE sets, annual health check-up) over 24 months; bidder quotes only contractor profit margin.

• Semi-skilled MAD qty 1872; Un-skilled MAD qty 8736.
• Also fixed: Housekeeping Materials MON 24 @ Rs 8000; Bleaching Powder 300 KG @ Rs 100/kg; 1 trolley Rs 15000 + repair/maintenance Rs 500/month x 24.
• Contractor must engage 100% Project Affected Persons (PAP) and local persons in unskilled category from BCPL-provided list; preference to PAP/local for semi-skilled/skilled.
• Shift deployment on round-the-clock basis with shift allowance and leave/shift relievers to be considered while quoting.

Cleaning areas and frequencies

Daily housekeeping of Admin Building and listed plant buildings/units; plant roads fortnightly; roadside pavements and drains weekly; specified outside areas weekly; any other area as directed by EIC.

• Approx areas include roads 10500 sqm, drains 2700 rmt, pavements 4000 sqm; plant buildings e.g. Fire station ~250 sqm, Sub-station I&II ~3300 sqm, GEG ~3000 sqm, MCR ~960 sqm, GSU ~2160 sqm, ETP ~1470 sqm, etc.
• Outside weekly: Bullet Area ~3572 sqm; Helipad and road from CISF gate No.2 to helipad/parking.
• Daily garbage removal to safe area outside plant is contractor's responsibility.
• Contractor supplies tools, tackles, branded cleaning materials (lists in Annexure-I / monthly material schedules), uniforms (2 sets + winter clothing), PPEs, police verification.

Duration, standards and exclusions

24 months from LOI/LOA; services/materials/workmanship to satisfy relevant Indian Standards, job specs and codes; plant machinery excluded from cleaning scope where noted.

• SOR quantities are indicative/tentative and may vary both ways without rate revision.
• Activities needed to complete job though not in SOR item description are deemed included.
• No price escalation of quoted/accepted rates during contract unless otherwise specified; minimum-wage VDA revisions are to be paid/provisioned as labour law obligations.

Submission mode and portal

Two-packet bid only on GeM portal (https://gem.gov.in); price on GeM SOR/price schedule plus uploaded price-breakup Excel; no reverse auction.

• Financial Document Indicating Price Breakup Required: Yes (schedule of rates - 1788001801.xlsx).
• Evaluation: Total value wise / overall L-1; must quote all SOR items (profit margin + GST total on GeM).
• All bid pages signed by Authorized Signatory holding PoA.
• Documents uploaded by bidders are visible to other participants.

Physical originals / envelope

In addition to GeM upload, submit original EMD/Bid Security (if applicable)/Declaration for Bid Security and Line of Credit (if applicable) in physical form to C&P Lepetkata within 7 days (IFB: from Bid Due Date; ITB also references 7 days from unpriced bid opening for EMD/PoA/IP).

• Cut-out slip Envelope-I superscription provided at tender p.230 for BID SECURITY/EMD, LINE OF CREDIT AND ANY OTHER TENDER DOCUMENTS.
• Physical address: Contracts & Procurement Dept., BCPL Administrative Building, PO Lepetkata, Dibrugarh, Assam 786006; Attn Mausoom Choudhury.
• Online EMD remittance does not require original instrument.
• GeM advisory: mandating physical docs other than EMD and signed Integrity Pact as pre-requisite to qualify can void bid — BCPL still requires LOC original when used.

Signing / attestation rules

BEC experience docs: Chartered Engineer certified + Notary attested; financial statements: Notary attested; Startup certificates: CA-certified and notarised; bid/tender copy signed by PoA holder.

• F-10 financial capability must be signed/stamped by Chartered Accountant only.
• Integrity Pact on plain paper as printed.

No corrigendum / addendum found

The downloaded tender pack contains no corrigendum or addendum PDF; GeM bid and ATC both carry original dates of 29-08-2026 with bid end 12-09-2026 17:00.

• Final applicable values therefore remain the original GeM/ATC figures reported under key dates, financials and eligibility.
• Bidders should still re-check GeM portal before submission because IFB states any future revision/corrigendum will be hosted only on GeM.

Values that finally apply (no amendments)

Publication 29-08-2026; pre-bid 02-09-2026 16:00 VC; bid end 12-09-2026 17:00; opening 12-09-2026 17:30; validity 90 days/3 months; estimated value INR 1,58,79,425; EMD INR 2,69,000; contract 24 months.

Performance security: GeM ePBG 2.5%/27 months vs ATC CPS 5% annualized

GeM ePBG Detail fixes 2.50% for 27 months, while BCPL BEC/BDS require CPS/SD 5% of annualized contract value (or 2.5% ISD + 2.5% from bills) valid 3 months beyond contract. GeM also says ATC cannot contravene ePBG Detail unless GTC allows.

• Action: seek written clarification before pricing working capital/BG cost; do not assume only one applies without buyer confirmation.

Payment timeline: GeM 30 days vs SCC 15 days

GeM Payment Timelines promise payment within 30 days of SDAC + online bills, while SCC 10.2 states payment within 15 days of EIC-certified bill submission.

• GeM text says it supersedes GeM GTC 10-day clause; it does not expressly supersede BCPL SCC. Clarify which SLA governs cash-flow.

Physical document deadline: Bid Due Date vs Bid Opening

IFB 4.0 requires physical EMD/Declaration and LOC within 7 days from Bid Due Date; ITB requires original EMD within 7 days from Due Date of Bid Opening / unpriced bid opening (and also mentions PoA & Integrity Pact originals).

• Safest course: upload scans with bid and courier originals to arrive as early as possible within the shorter interpretation, and confirm with dealing officer.

Make in India / PP-LC applicability

GeM shows MII Compliance Yes and ITB 11 requires Annexure-C local-content forms, but BEC 2.4 states Purchase preference under PP (Local Content-Make in India) is not applicable.

• Still submit the listed Annexure-C forms if required by ITB 11.1(k); do not expect PP-LC preference benefit.

Line of Credit amount 7.88 vs 7.9 Lacs

Working capital threshold is Rs 7.88 Lacs, but BEC Note once states bank LOC confirmation for Rs 7.9 Lacs while the documents table states Rs 7.88 lakhs.

• Prefer LOC covering at least Rs 7.9 Lacs to clear both phrasings, and confirm if queried.

Bid validity wording 90 days vs 3 months

GeM states 90 Days from Bid End Date; BDS states 3 months from final Bid Due Date — practically aligned but not identical calendar math.

Who must submit Bid Security Declaration

IFB D1 and ITB 16A require F-2A for MSE/Startup/CPSE (exemption cases); BEC note (viii) says Bid Security Declaration is to be submitted by all participating bidders.

• Non-exempt bidders should still submit EMD; consider also uploading F-2A if buyer insists on 'all bidders' reading, or clarify in pre-bid.

Confirm controlling performance security (ePBG vs CPS 5%)

Ask whether successful bidder must furnish GeM ePBG 2.5% for 27 months, BCPL CPS 5% annualized (or ISD+recoveries), or both, and the exact BG formats/portals to use.

• Material to bid/no-bid working-capital and bank-charge pricing.

Payment SLA and RA-bill cycle vs wage-by-7th obligation

Clarify whether contractor payment is 15 days (SCC) or 30 days (GeM), and how wage disbursement by 7th (irrespective of RA bill release) is to be funded if bills are delayed.

• Direct cash-flow and penalty exposure on wage delay.

100% PAP/local unskilled deployment — list, timeline and shortfall rules

Request the PAP/local unskilled candidate list, when it will be issued, skill/medical filters, and consequences if list is incomplete or candidates refuse deployment.

• Can block mobilisation within the 15-day window and create penalty/termination risk.

Fixed SOR rates vs actual statutory outgo and profit-only quote

Confirm that fixed non-quotable SOR wage/PF/gratuity/material rates will be paid/reimbursed as printed even if actual statutory outgo exceeds them, and that bidder risk is limited to the quoted profit margin (+ any under-provisioned compliance).

• Buyer ATC says fixed rates cannot be amended; MW revisions also mandated — need clear variation mechanism.

Physical originals package and deadline

Confirm exact list of hard-copy originals (EMD/F-2A, LOC, PoA, Integrity Pact) and whether the 7-day clock runs from Bid Due Date or Bid Opening.

Thin commercial model — only profit margin is bid

Almost entire cost is buyer-fixed; bidder prices only contractor profit margin while remaining fully liable for labour law compliance, uniforms, tools, supervision and shortfalls.

• Accepted rates firm for entire duration; no escalation except specified statutory wage mechanisms.
• Indicative SOR quantities can vary without rate revision.

Mobilisation, penalties and termination at risk & cost

Mobilise within 15 days or face Rs 1000/day penalty up to 30 days then cancellation and EMD forfeiture; performance can be terminated on 30 days’ notice with risk-and-cost re-procurement.

• Garbage not removed daily: Rs 2000/day.
• Worker without uniform: Rs 1000/day/person.
• Abandonment without notice/handing over: SD and dues forfeited plus legal action.
• Incorrect statutory returns under GCC labour clause: LD up to Rs 10000 per default and continuing Rs 5000/day capped at 1% of estimated cost.

Wage-funding and statutory compliance risk

Wages must be paid by 7th (elsewhere also by 10th) via e-banking irrespective of BCPL RA bill release; heavy PF/ESI/bonus/leave/PMSBY-PMJJBY/WC insurance documentation gates monthly bills.

• 100% PAP/local unskilled hiring constraint can raise attrition and quality risk.
• Non-compliance is contract breach under GeM labour-code note and BCPL SCC indemnity clauses.

Security and dispute-resolution posture

EMD forfeiture triggers are broad; CPS/ePBG conflict creates security sizing risk; GeM bid sets Arbitration Clause No and Mediation Clause No; contract jurisdiction courts at Dibrugarh only.

• Integrity Pact LD can reach Contract Value or PBG amount on IP termination grounds.

Inviting authority / office

Brahmaputra Cracker and Polymer Limited (Ministry of Petroleum and Natural Gas), Office Lepetkata; tender via GeM Custom Bid.

• Administrative Building, PO: Lepetkata, Distt.: Dibrugarh, Assam, PIN 786006; Phone 0373 2914636.
• Registered Office mentioned in SCC: Hotel Brahmaputra Ashok, M.G. Road, Guwahati-781001.

Tender dealing officer

Mausoom Choudhury, SM (C&P); Mobile 7086045737; Email [email protected].

• Pre-bid VC participation intimation to the same email before pre-bid date.
• Cut-out slip also shows Mob: 7399018425 for physical envelope address block.

GeM grievance / buyer emails

HOD grievance email [email protected]; Buyer email [email protected].

• Representations against ATC clauses via GeM Seller Representation window; buyer must reply before bid opening.

Physical submission address

Physical EMD/LOC/other specified originals to: Attention Mausoom Choudhury, C&P Department, Administrative Building, BCPL, PO Lepetkata, Dibrugarh, Assam 786006, India.

• Same address is IFB pre-bid venue / dealing office address.