Notification / publication
Tender Notification No. DOM/DEVP/Res Schools/Sportswear/CR-2026-27 is dated 16.09.2026; date of issue of notification and commencement of downloading is 17.09.2026.
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Tender Document for supply of Sports Wear for boys and girl students studying in MDRS /MDPU Colleges of Minority welfare department for the year-2026-27.
Minority Welfare Department · Bengaluru, KarnatakaMWD/2026-27/IND0135/CALL-2
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
16 Sept 2026
24 Sept 2026
₹10.7 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender Notification No. DOM/DEVP/Res Schools/Sportswear/CR-2026-27 is dated 16.09.2026; date of issue of notification and commencement of downloading is 17.09.2026.
Pre-bid meeting: 19.09.2026 at 11:00 AM. SCC states pre-bid attendance is compulsory; specimens will be displayed at the pre-bid meeting.
Last date and time to submit bids: 24.09.2026 at 5:30 PM via E-Procurement Portal only; late bids are not accepted.
Technical bid opening: 28.09.2026 at 10:30 AM at the Director, Directorate of Minorities office. Financial bid opening: 30.09.2026 at 11:30 AM (tentative).
Bids remain valid for 180 days from the date of opening of technical bids; EMD/bid security must remain valid for the same 180-day period (or any extended validity).
Contract signing and performance security within 7 days of award/Contract Form; supply to start within 15 days of acceptance letter and complete within 90 days of work order (see also contradictions on a conflicting 15-day full-supply clause).
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Approximate tender amount is Rs.7,15,34,524/- (including delivery to specified location, charges, profit/overhead and GST) for about 60,111 students.
EMD is Rs.10,73,017/- (Ten lakhs Seventy-three thousand seventeen only), to be paid online through E-Procurement Portal-compatible modes; validity 180 days from technical bid opening.
An application/tender processing fee must be remitted through electronic cash on the E-Procurement Portal; the tender PDF does not state a numeric fee amount.
Successful bidder must furnish performance security of 5% of contract/order value as Bank Guarantee (or DD/BG per GCC) within 7 days of LOA/notification of award.
Prices are fixed INR quotes inclusive of duties, GST, transport, delivery, profit/overhead; L1 is total unit price across 6th-12th / socks / belt. Payment: 80% on delivery/acceptance certificate; 20% after district quality verification (penalty deductions apply). GCC also states payment within 90 days of supply completion and invoice.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Open to registered/eligible textile manufacturing companies, authorized distributors, or Development Corporations; manufacturer/individual/partnership/HUF with Composite Mill (own spinning, weaving, processing) or authorized distributor with Section XIII Manufacturer's Authorization and valid Composite Mill certificate.
Consortiums are not allowed. Multiple resellers/bidders of a single OEM are not allowed to bid.
Average annual turnover must be twice the bid value during FY 2023-24, 2024-25 & 2025-26; MSE relaxation: average annual turnover not less than 50% of bid amount during preceding 2 FYs 2024-25 & 2025-26. Supporting audited accounts, IT returns and CA turnover certificate with UDIN required. Bank solvency, line of credit and positive net worth each at least 80% of bid value as of 31.03.2026.
Bidder must have supplied Sports Wear/stitched uniforms amounting to at least 80% of bid value to government schools and colleges in Karnataka during FY 2023-24 to 2025-26 (MSE: 40% during last 2 years 2024-25 & 2025-26). Only department-issued POs in bidder's name; no sub-contract POs. Supporting documents also seek past-years satisfactory execution certificates.
Authorizing OEM must upload 5-year sportswear/stitched uniform experience, average turnover twice bid value (MSE relaxation as above), past supply of 80% of bid value to any Government organization in India over last 5 years (2021-22 to 2025-26), manufacturing capacity, ISO 9001 & 14001, PCB (spinning/weaving/dying), social accountability, authorization letter, GST, facility photographs; OEM must own composite processing house with weaving, spinning, yarn dying and stitching, with factory license and PCB license in OEM's name.
Valid production capacity certificate from Ministry of Textiles, GoI; adequate in-house testing facilities; process documentation at all manufacturing/testing stages. Physical sample of 1 set fully stitched sportswear plus CSTRI/Textile Committee Bangalore test report required before technical bid opening; quality test failure disqualifies the technical bid. Testing charges borne by bidder.
GST, sales tax, income tax registration and PAN required; GST returns (GSTR-3B) last 3 years and MSE registration from Karnataka state listed in technical criteria. Products must be Made in India. Land-border bidders need competent-authority registration and self-declaration per MoF OM. Firm must not be blacklisted by any Govt/Quasi-Govt. Sale to own dealers/distributors or sister concerns not entertained under experience clause.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply of sports wear (boys and girls), two pairs of sports socks and sports lycra/nylon waist belts for students of MDRS/MDPU colleges under Minority Welfare Department for 2026-27.
Delivery to about 190 Residential Schools/Colleges of Directorate of Minorities (~60,111 students). School-wise addresses provided with work order. Purchaser may vary quantity by up to 25%. Delivery at block-level offices as directed; packing set-wise per consignee.
Sports uniforms per detailed fabric specs (PC Matty upper, GSM 210±10%, composition 60% cotton+40% polyester upper / 100% polyester bottom, kit-kat/PC peanut bottom, color as per department). Nylon waist belt and cotton socks specs prescribed. AZO-free cloth; SPI 12-15; min. 5 over-lock threads; extra buttons and expansion fabric; sizes may vary 5-10% by height/waist.
Start supply within 15 days of acceptance letter and complete within 90 days of work order. Successful bidder must replace pairs for size variations/defects after student trials; defective/unsatisfactory material at block level may be fully replaced. Pre- and post-supply sample testing at supplier's cost.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Two-cover e-procurement only (Technical + Commercial). Bids by person/post/telex/fax/e-mail rejected. Technical bid holds Annexure-1 checklist and supporting docs; financial bid holds only commercial quote/price schedule on portal.
Hard copy of detailed balance sheets with all annexures/schedules must be submitted to the office before last date/time of tender submission. Fully stitched sportswear sample must be submitted to Directorate office; acknowledgement and Textile Committee/CSTRI test report uploaded on portal before last tender date. No hard-copy bid accepted as cure for portal delay.
Bid and correspondence in English. Manufacturer's Authorization on manufacturer letterhead by person with power of attorney. Market-rate / non-undercutting affidavit on Rs.500/- stamp paper. Letter of Acceptance for all tender conditions required. Capability/performance formats to be signed with seal.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Only the base tender PDF is present; no corrigendum/addendum files are included in this document set, so original IFB dates and conditions currently apply.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Schedule of Requirements / IFB require supply to start within 15 days of acceptance letter and complete within 90 days of work order, and bids beyond 90 days of stipulated delivery are non-responsive; yet ITB evaluation text also says the successful bidder must supply goods strictly as per specification/sample within 15 days from work order, with delay >1 month risking cancellation/blacklisting.
Eligibility requires sample before technical bid opening; SCC also says samples within 7 days from tender published and separately before last tender date with portal upload of acknowledgement/test report.
Dominant clauses require EMD as electronic cash/online on E-Procurement Portal, while ITB 13.2 also refers to Bank Guarantee/Demand Draft originals in the purchaser's name and non-acceptance of copies.
ITB 13.5 discharges successful EMD upon contract signing and performance security, but ITB 15.3 says successful EMD is refunded on successful completion of the contract obligation.
Technical Qualification Criteria require Karnataka govt sportswear/stitched-uniform supply of ≥80% bid value over 3 years (MSE 40% over 2 years), while Annexure-01 and Capability Statement call for past 5 years production/supply documents.
IFB technical-documents list seeks Income Tax returns for last 5 years, while Annexure-01 and TQ criteria require IT returns for 2023-24, 2024-25 & 2025-26 only.
Cover page and SCC notices use Bangalore-560 052 / 560052 (Maulana Abul Kalam Azad / Maulana Azad Bhavan), while IFB place of opening/communication block prints Bangalore-560 001.
Additional terms forbid quoting more than "the unit cost mentioned in the document," but no unit-cost ceiling table is printed in the tender PDF — only market-rate affidavit on Rs.500 stamp paper is required.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask which delivery obligation applies: complete full supply within 90 days of work order (Section V), or supply entire ordered quantity within 15 days of work order (ITB p.21), and how LD/blacklisting clocks run.
Confirm whether samples must reach Directorate within 7 days of tender publication, before bid deadline, or only before technical opening; whether only Textile Committee Bangalore/CSTRI reports are accepted or any registered lab; and whether 'white uniform sample' wording is a clerical error for sportswear.
Request the official unit-cost ceilings (if any) referenced in Sl.14, since none are printed, yet bidders must affidavit they have not quoted above them/market rate.
Clarify whether portal electronic EMD alone is sufficient or original BG/DD must also be delivered, and whether successful EMD is released on PS+signing or only after contract completion.
Confirm whether only Karnataka government school/college POs count for the bidder's 80% past-performance test, how multi-year aggregation is calculated against bid value, and exact MSE certificates needed for 50% turnover / 40% experience / EMD exemption.
Confirm whether missing the compulsory pre-bid is automatic disqualification, and under what basis the purchaser will split quantities across multiple responsive bidders at award.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
From download start 17.09.2026 to bid close 24.09.2026 (with compulsory pre-bid 19.09.2026), bidders have an extremely tight window to arrange EMD, CA certificates, Textile Committee tests, physical sample and hard-copy balance sheets.
Failure in quality testing of the submitted sample leads to technical disqualification; testing charges are bidder-borne. Random post-supply testing can trigger rejection of tender/payments or lot penalties.
LD 0.5% per week of delayed material/contract price, capped at 10%; delay beyond one month may cancel order, initiate blacklisting and shift supply to L2 at L1 price. Delivery time is essence of contract.
Director may levy 2% of order value of the lot (1/5 value of concerned district sample source). Deviations >5% allow rejection and free replacement even after cloth is distributed to students, within 30 days, at supplier cost.
Only 80% payable on delivery acceptance; 20% after district quality verification with penalty deductions. All pre-supply and district sample testing/collection charges are supplier-borne. Insurance at 110% of goods value required.
Purchaser may ±25% quantity without price change, award whole or split parts to multiple bidders, reject any/all bids without liability, and terminate for convenience. Size trials can force free replacement pairs.
General bidders need average turnover of twice bid value (~Rs.14.31 Cr on Rs.7.15 Cr tender), bank solvency/credit/net-worth each 80% of bid value, and Karnataka govt supply history of 80% of bid value — plus 5% performance security for ~9-12 months.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Director, Directorate of Minorities (Minority Welfare Department), Government of Karnataka — Maulana Abul Kalam Azad Bhavan, No.16 C, Millers Tank Bed Area, Vasanth Nagar, Bangalore-560 052.
Ph: 080-22535902 / 22535901 / 22535918; Email: [email protected]; Website: http://www.dom.karnataka.gov.in. Bids via Karnataka E-Procurement Portal.
Physical sample acknowledgement and hard-copy balance sheets go to the Director, Directorate of Minorities office (Vasanth Nagar / Maulana Azad Bhavan). Bid opening is at the same office. No hard-copy bid is accepted in lieu of portal submission.