SS Hydrant Valves and Spares

Bid publication date

Bid document dated 19-08-2026 (GeM bid GEM/2026/B/7933620).

Bid submission end

Bid End Date/Time: 29-08-2026 12:00:00.

• Auto-extension: if fewer than 3 bids, bid end date may auto-extend by 3 days, up to 3 times.

Bid opening

Bid Opening Date/Time: 29-08-2026 12:30:00.

Bid offer validity

Bid Offer Validity is 90 days from the bid end date.

Technical clarification window during evaluation

Time allowed for technical clarifications during technical evaluation is 3 days.

• No separate pre-bid meeting date or pre-bid query submission deadline is stated in the tender documents.

Framework Agreement validity and PO delivery timeline

FA validity is 2 years from FA date for placing individual POs; each firm PO has a 5-month delivery period from Code-1 drawing/document/QAP approval to site receipt.

• Vendor must submit drawings/documents/QAP within 07 days of PO; resubmission within 07 days of BHEL comments.
• Delay in drawing/document submission reduces the 5-month delivery period day-for-day.
• Guarantee period for supply is 24 calendar months from the date of last dispatch.

Estimated bid value

Estimated Bid Value is INR 99,00,000.

• Total indicative quantity across 9 BOQ lines is 3,788 nos.

EMD / bid security

EMD is not required (GeM EMD Detail: Required - No).

• ATC still carries generic EMD modes text under Cl. 12 marked 'Applicable / Not Applicable', but GeM bid and the absence of any EMD amount control.
• MSEs/Startups would be EMD-exempt if EMD were applicable (ATC 12.6).

Tender document fee

No tender document fee is stipulated in the bid documents.

Performance security / ePBG / CPBG / PBG

GeM ePBG is not required; Annexure-R states CPBG and PBG are Not Applicable (and supersedes conflicting NIT clauses).

• ATC Cl. 13 still prints generic 5% performance security text under 'Applicable / Not Applicable', including no MSE exemption if performance security applies.
• For this tender, treat performance security as not required per GeM ePBG=No and Annexure-R Cl. 7-8 Not Applicable.

Payment terms

Annexure-R (superseding other NIT payment clauses): 100% of material price (excluding GST) on pro-rata basis — 90 days (non-MSME), 60 days (Medium), 45 days (Micro & Small) after receipt of prescribed billing documents.

• GeM bid header separately states payment within 45 days of CRAC and online bills (superseding GeM GTC 10 days) — conflict noted under contradictions; Annexure-R expressly supersedes NIT clauses.
• Partial dispatches: 10% of bill amount retained until completion of PO supplies.
• GST paid only after GSTR-1 declaration and GSTN payment confirmation.
• TReDS is preferred/required routing for MSME invoice settlement on BHEL SUVIDHA/TReDS platforms.
• No interest on security deposit or other monies due to contractor.

Price basis, PVC and quantity variation

Unit prices are FOR destination, inclusive of GST, freight, packing & forwarding and testing; exclusive of TPI and insurance; PVC is applicable; FA ordering value may vary -50% to +50%.

• PVC formula adjusts PO value for Pig Iron (JPC), Nickel (MCX), Fuel & Power WPI and CPI-IW labour indices with 0.15 overhead/margin constant (tender_docs p.4).
• Evaluation on overall L1; partial/item-wise quotation not allowed.
• No MOQ on individual POs under the FA.

Technical PQC — OEM, BIS and past supplies

Bidder must be an OEM of hydrant valves conforming to IS 5290 with valid BIS licence IS:5290, and must have designed, manufactured and supplied such valves.

• Submit two purchase orders of hydrant valves (as per IS:5290) in industrial installations in last 5 years prior to techno-commercial bid opening.
• Support with unpriced PO copy plus proof of supply (completion certificate / invoices / LR / SRV / payment advice etc.).
• Valid BIS certificate of IS:5290 mandatory.
• Credentials may be verified with issuing authority; spurious credentials can lead to rejection.

Financial turnover

Minimum average annual financial turnover of bidder (and of OEM) for last 3 years is Rs. 30 Lakh.

• Enclose last three years' balance sheets and P&L duly audited/certified by Chartered Accountant (or CA-certified if statutory audit not required).
• If statements for fewer than 3 years submitted, available years' totals are averaged over three.
• No MSE or Startup relaxation for years of experience and turnover (GeM: No).
• Turnover eligibility to be verified by buyer at technical evaluation.

Make in India / local supplier eligibility

Only Class-I and Class-II local suppliers may participate; non-local suppliers are not eligible (eligible MSEs still allowed as per concurrent MSE-MII OM).

• Minimum local content: 50% for Class 1 and 20% for Class 2.
• MII purchase preference: Yes — Class 1 sellers within L1+20% for up to 50% of bid quantity.
• Upload OEM local-content certificate with value-addition locations to claim preference.

MSE purchase preference and trader exclusion

MSE purchase preference applies (L1+15% band for 25% quantity) only to manufacturer/OEM MSEs with valid Udyam; traders/resellers get no MSE benefits.

• MSE relaxation of experience/turnover is NOT given for this bid.
• Udyam documents must be uploaded at bid submission for benefits.

Insolvency, banned firms, land-border and conflict of interest

Bidder must not be under CIRP/liquidation; banned/suspended firms (and those using banned agents) are rejected; land-border bidders need Competent Authority registration; conflict-of-interest / multi-bid participation leads to disqualification.

• Submit Annexure-4 undertaking on insolvency/liquidation.
• Offers of banned firms and of bidders engaging banned principals/agents shall be rejected (list on www.bhel.com).
• Agent cannot represent more than one manufacturer; manufacturer and agent both bidding → agent bid ignored.
• Bidder cannot participate in more than one bid in any capacity (including JV/partner/sub-contractor if also independent bidder).

End-customer approval condition for PO placement

Bidders whose make/brand is not on end-customer's approved vendor list may still bid and be considered for price bid if PQC and techno-commercial terms are met; PO placement for a project is subject to end-customer/PMC approval where applicable.

• Successful FA bidder must submit credentials for BHEL to obtain end-customer approval before PO.
• Total value of orders under FA is subject to approval of L1 bidder company credentials from end customer.
• Operation of FA is independent of end-customer approval, but release of POs is subject to it.

Integrity Pact

Submission of Integrity Pact is Not Applicable for this tender (ATC Cl. 1.3).

• ATC Cl. 19 still prints generic IP text with IEM panel; Cl. 1.3 expressly marks IP Not Applicable.

Procurement overview

Framework Agreement for supply of SS Hydrant Valves (ISI) and spares/assemblies for various BHEL project sites; Spec No. PY51391-R04 / product standard PY51391 Rev.5.

• Scope: design, manufacture, inspection, shop testing, shop painting, packing and delivery of SS Hydrant Valves on F.O.R. destination basis.
• Transit insurance, TPI and unloading at destination/site are in BHEL's scope.
• Application: fire protection systems (water/foam based).
• FA validity 2 years; individual project POs released progressively against indicative BOQ.

Items, quantities and standards

Nine BOQ lines totaling 3,788 EA: 1,907 SS Hydrant Valves (ISI), 181 SS Hydrant Valves (ISI) with SS Cap, plus specified spare assemblies.

• PY9751391016 SS Hydrant Valve (ISI Approved) — 1907 EA
• PY9751391032 SS Hydrant Valve (ISI Approved) SS CAP — 181 EA
• PY9751415055 Set of Seat & Rubber Ring — 10 EA
• PY9751415063 Spindle with nuts — 179 EA
• PY9751415071 Bonnet, gland nut, rubber assembly — 179 EA
• PY9751415080 Seat, check nut, washer assembly — 198 EA
• PY9751415098 Rubber washer for female coupling — 378 EA
• PY9751415101 Female coupling assembly — 378 EA
• PY9751415110 Lock pin assembly — 378 EA
• Main valve: IS 5290 Type-A, female oblique, 75 mm inlet / 63 mm female instantaneous outlet, ISI approved; body MOC SS 304 (IS:3444 Gr.I); hydraulic body 21 kgf/cm2, seat 14 kgf/cm2; flow 900 LPM min at 7 kg/cm2; flanged inlet ANSI B16.5 150# FF.
• Variant table also lists FM-approved code PY9751391024, but enquiry BOQ is ISI variants + spares only — quote per material codes in enquiry.

Delivery locations and timelines

Indicative project destinations across India (not J&K or North-East); GeM shows single Hyderabad consignee as portal placeholder; actual ship-to intimated per PO; delivery 5 months from Code-1 approval.

• Indicative sites include NTPC Talcher, Lara, Singrauli, Sipat, Darlipalli; DVC Koderma; Yamunanagar; Koradi; IISCO Burnpur; LSTK; Talabira; Korba West.
• GeM Delivery Days fields show 730–734 days per line (portal/FA-horizon style values) — FA operative delivery remains 5 months from drawing approval per Annexure-R.
• Drawing/datasheet submission: 7 days from PO; BHEL approval target 14 days from receipt.

Evaluation and reverse auction

Two-packet bid; total-value-wise / overall L1 evaluation; Bid-to-RA enabled with H1 elimination rule.

• Every item of the package must be quoted; partial quotation liable to rejection.
• RA among technically qualified bidders except H1 (with stated exceptions for 2–3 bidders, MSE/MII band cases, etc.).

Submission mode and portal

Offers are to be submitted in two-part bid system on the GeM Portal; no physical pre-qualification originals are mandated as a bid-opening prerequisite.

• GeM disclaimer forbids mandating physical document submission (other than EMD and signed IP within 5 days of opening) as a pre-requisite — and EMD/IP are not required here.
• Billing hard copies after supply go to BHEL HPEP (T&IP) Hyderabad; soft copies via SUVIDHA portal.
• Successful bidder(s) bear GeM order-acceptance charges.

Signing / no-deviation stance

Annexure-R terms are marked No Deviation and must be submitted signed; technical specification must be signed/stamped as acceptance; checklist and several declarations on bidder letterhead with authorised signatory seal.

• No observations/objections after techno-commercial bid opening (Price Bid Format Note 6).
• Any bidder T&Cs attached/referred against enquiry will not be considered (ATC other conditions).

No corrigendum / addendum on record

The tender document set contains no corrigendum or addendum; original published values apply.

• Final key values remain: Bid end 29-08-2026 12:00; opening 29-08-2026 12:30; validity 90 days; estimated value INR 99,00,000; EMD/ePBG not required; FA validity 2 years; delivery 5 months from Code-1 approval per Annexure-R.

Delivery period: GeM 730–734 days vs Annexure-R/ATC 5 months from drawing approval

GeM consignee tables/CSV show Delivery Days 730–734, while FA Specific Terms fix delivery at five (05) months from Code-1 drawing/QAP approval; Annexure-R supersedes other NIT clauses and FA methodology explains GeM Hyderabad consignee is only a portal address.

• Operative commercial delivery for firm POs: 5 months from Code-1 approval (Annexure-R Cl. 4 / ATC Cl. 7).
• GeM 730–734-day fields align roughly with a multi-year FA horizon on the portal, not the PO delivery clock.
• Bidders should price and plan to the 5-month PO delivery with drawing-submission discipline.

Payment timeline: GeM flat 45 days vs ATC/Annexure-R MSE-tiered 90/60/45 days

GeM bid states payment within 45 days of CRAC for all sellers, while Annexure-R/ATC set 90 days (non-MSME), 60 days (Medium) and 45 days (Micro & Small).

• Annexure-R states it supersedes conflicting NIT clauses — tiered 90/60/45 schedule is the FA-specific term.
• GeM CRAC mechanics still apply for portal receipt/acceptance workflow.
• Raise as a pre-bid clarification if payment cash-flow is critical.

Performance security: GeM ePBG No / Annexure-R CPBG&PBG Not Applicable vs ATC Cl. 13 5% text

GeM and Annexure-R say performance security instruments are not required, but ATC still prints a full 5% performance security clause under an 'Applicable / Not Applicable' heading.

• For this bid, GeM ePBG Required = No and Annexure-R Cl. 7–8 = Not Applicable prevail over the unselected generic ATC template text.
• Confirm in pre-bid/representation if buyer later seeks SD at PO stage.

Integrity Pact: Cl. 1.3 Not Applicable vs Cl. 19 generic Applicable/Not Applicable text

ATC Cl. 1.3 expressly marks Integrity Pact Not Applicable, while Cl. 19 still describes IP submission and IEM contacts under an unmarked Applicable/Not Applicable label.

• Treat IP as not required per Cl. 1.3; checklist item for Annexure-8 should be handled as Not Applicable.

Ship-to / consignee: GeM Hyderabad HPEP vs multi-project site supply

GeM lists only Gangavaram Sreenivasa Jayanth Reddy at BHEL HPEP Hyderabad-502032 for all quantities, while FA documents require supply to various project sites anywhere in India (except J&K/NE).

• FA methodology clarifies GeM Hyderabad consignee is portal-only; actual place of supply is per PO.
• ATC Bill-to is Hyderabad HPEP; Ship-to 'will be intimated later'.

Confirm operative delivery clock vs GeM 730-day field

Please confirm that contractual delivery for each PO is 5 months from Code-1 drawing/QAP approval (Annexure-R), and that GeM Delivery Days 730–734 are only portal/FA-horizon entries and will not be used to compute LD differently.

• Also confirm day-for-day reduction of delivery period for late drawing submissions and the inspection/MDCC internal timelines used for LD assessment.

Confirm payment terms that will appear on GeM contract/CRAC

Please confirm whether payment will follow Annexure-R tiered 90/60/45-day terms or the GeM bid header’s flat 45-day CRAC timeline, and how TReDS interacts with non-MSE vendors.

Performance security at FA vs individual PO stage

Please confirm that no CPBG/PBG/ePBG/SD is payable at FA award or on subsequent project POs, notwithstanding ATC Cl. 13 template text.

End-customer approval risk and unapproved-make stranded FA

If L1 make/brand fails end-customer/PMC approval for one or more projects, what volume protection exists for the FA holder, and can BHEL place those project quantities on another source without liability?

• Annexure-R already allows -50% to +50% FA value variation and ties order value to end-customer credential approval.

PVC base indices and worked example

Please publish the exact base index values (M1A, M2A, FA, LA) that will be frozen on Part-1 bid opening, and confirm whether PVC applies to spare line items as well as complete valves.

• Also confirm data sources if a publication is unavailable on the reference date.

Freight anywhere-in-India pricing boundary

Freight is to be included for supply 'from anywhere to anywhere in India' excluding J&K and North-East — please confirm whether Andaman & Nicobar / island destinations or export packing cases are excluded, and if multi-drop partial lots are expected without extra freight.

Liquidated damages / delay penalty

LD/penalty @ 0.5% of contract value of delayed quantity per week (or part) up to 10% of delayed quantity value; order/contract value = base price of individual PO.

• Delivery extensions for vendor backlog do not waive LD.
• TPI visit charges may be recovered as penalty if material not ready or rejected at inspection.

Breach-of-contract damages and wide set-off

On termination for breach, BHEL may recover 10% of contract value as pre-estimated damages from securities and any other dues across BHEL units; defaulting vendor barred from balance-work enquiries.

• 14-day cure notice after breach notification.
• False declarations that could have affected award also constitute breach.

Quantity / destination and end-customer approval uncertainty

Indicative quantities may move -50% to +50% of FA value with no MOQ; actual sites change with BHEL order book; POs depend on end-customer approval of make/credentials.

• Bidder must accept contracted prices without escalation for quantity/scope changes within the +/-50% band (PVC still applies per formula).
• FA operation independent of approval but PO release is not — risk of thin call-off if approvals lag.

Tight post-order documentation and delivery chain

7-day drawing/QAP submission, resubmission in 7 days, and 5-month site receipt including inspection, MDCC, transit and unloading windows — late documents shrink delivery period.

• No dispatch without BHEL MDCC; losses from dispatch without MDCC not compensated.
• Guarantee 24 months from last dispatch increases exposure on early lots in multi-lot POs.

Payment cash-flow and GST compliance risk

Non-MSE sellers face up to 90-day payment; 10% retention on partial supplies; GST reimbursement tightly conditioned on returns, GSTR-2B ITC=YES, e-invoicing and undertakings — non-compliance can delay or deny GST and trigger recoveries with interest/penalty.

• No interest payable on amounts due to contractor.
• BHEL may recover tax losses, overheads @5% and interest if forced to pay vendor taxes.

Freight anywhere-in-India locked in unit rate

Unit price must embed freight valid from anywhere to anywhere in India (excluding J&K/NE) for indicative and future project destinations — destination mix risk sits with bidder.

Customer-order cancellation / hold cascade

If BHEL's customer order is cancelled, held or modified, BHEL may correspondingly cancel/hold/modify the tender/order at any execution stage.

Short bid window and RA exposure

About 10 days from publish (19-08-2026) to bid end (29-08-2026), with reverse auction after technical qualification — limited time to assemble BIS/OEM/PQC proofs and price a 2-year FA with PVC.

Inviting organisation / office

Bharat Heavy Electricals Limited (BHEL), Project Engineering & Systems Division / HPEP, Ramachandrapuram, Hyderabad — office code 10360010-PE&SD Hyderabad under Department of Heavy Industry, Ministry of Heavy Industries And Public Enterprises.

• Bill-to: Bharat Heavy Electricals Limited, HPEP, Ramachandrapuram, Hyderabad-502032; GSTIN 36AAACB4146P1ZG.
• Ship-to: to be intimated later (project-wise).

GeM buyer / grievance emails

HOD email: [email protected]; Buyer email: [email protected].

• First-level grievance to designated Dealing Officer in NIT/contract; second level via BHEL SUVIDHA portal https://suvidha.bhel.in/suvidha/.

Consignee / reporting officer on GeM

Consignee/Reporting Officer: Gangavaram Sreenivasa Jayanth Reddy; address BHEL Heavy Power Equipment Plant, Ramachandrapuram, Hyderabad-502032, Telangana.

• Used as GeM portal consignee; actual project ship-to may differ per FA methodology.

Physical billing document address

Hard-copy billing/dispatch documents are to be sent to BHEL, HPEP (T&IP) Hyderabad office; soft copies via SUVIDHA Vendor Bills tab immediately after dispatch.

• No separate tender-fee/EMD physical submission address is applicable (EMD not required).

IEM contacts (Integrity Pact panel — IP itself Not Applicable)

IEM emails listed in ATC: [email protected] (Dr Sharath Kumar Acharya), [email protected] (Mr R Mukundan), [email protected] (Mr Madan Lal Meena).

• Provided for completeness; Integrity Pact submission is Not Applicable under Cl. 1.3.