Stable Rubber Mats

Bid document / publication date

Bid document is dated 04-08-2026; Corrigendum C1 is dated 05-08-2026. No separate bid start date is printed beyond these document dates.

• Corrigendum does not change bid end/opening dates.

Bid submission deadline

Bid End Date/Time is 19-08-2026 18:00:00 (unchanged by corrigendum).

• Minimum number of bids required to disable automatic bid extension: 1.
• Number of days for which Bid would be auto-extended: 3.
• Number of Auto Extension count: 1.

Bid opening

Bid Opening Date/Time is 19-08-2026 18:30:00.

Bid offer validity

Bid Offer Validity is 30 (Days) from Bid End Date.

• Per GeM GTC, Bid Security/EMD should be valid for 45 days beyond the bid validity.

Pre-bid / clarification deadline

No pre-bid meeting date or pre-bid query submission deadline is specified in the tender documents.

• Time allowed for Technical Clarifications during technical evaluation is 2 Days (post-opening evaluation stage, not a pre-bid window).

Delivery period

Delivery period is 30 days for all consignee quantities (555+555+55+111+111 = 1387 pieces).

EMD hardcopy delivery timeline

Where EMD is submitted as DD/FDR/Banker's Cheque, hardcopy must reach the Buyer within 5 days of Bid End date / Bid Opening date.

Performance security / ePBG timeline

ePBG Duration required is 12 Months; GeM GTC requires Performance Security within 15 days of award and validity for 2 months beyond completion of all contractual obligations including warranty.

• Warranty Period in item specification is 12.0 (month).
• See contradictions for 12-month ePBG field vs GTC warranty+2 months rule.

Estimated bid value

Estimated Bid Value is INR 34,67,500.

• Declared solely for guidance on EMD and eligibility (turnover/past performance/experience); not a ceiling on quoted price.

EMD / bid security

EMD Amount is INR 1,73,375; Advisory Bank is State Bank of India.

• Beneficiary named in bid: Deputy Director of Animal Husbandry, DISTRICT PANCHAYAT NAVSARI (Maheshkumar Chunilal Patel).
• Acceptable forms expressly listed: Account Payee Demand Draft (in favour of District Development Officer, Navsari, payable at Navsari); Fixed Deposit Receipt made out/pledged in the name of A/C Deputy Director of Animal Husbandry, Navsari; Banker's Cheque in favour of Deputy Director of Animal Husbandry, Navsari payable at Navsari.
• Bid also states Earnest Money Deposit (EMD) shall also be accepted by the buyer in the form of a surety bond.
• GeM GTC defines Bid Security forms as Insurance Surety Bond, Account Payee DD, FDR, Banker's Cheque or Bank Guarantee (including e-BG) or online payment in acceptable form; validity 45 days beyond bid validity; no interest payable.
• EMD exemption: bidder seeking exemption must submit valid supporting document for relevant category as per GeM GTC; under MSE category only manufacturers for goods are eligible; traders excluded.
• Scanned proof of DD/FDR/BC to be uploaded with bid; hardcopy to Buyer within 5 days of Bid End/Opening date.
• Unsuccessful bidders' EMD return timelines follow GeM GTC (within 15 days after award or expiry of bid validity, whichever earlier; technical-stage unsuccessful within 15 days of technical result; successful bidder within 15 days after receipt of Performance Security/e-PBG).

Tender / bid document fee

No tender fee or bid participation fee is prescribed in the bid; GeM disclaimer treats asking for tender/bid participation fee as a nullifying ATC practice.

Performance security (ePBG)

ePBG Percentage is 5.00% for Duration of 12 Months; Advisory Bank State Bank of India.

• EMD & Performance security should be in favour of Beneficiary, wherever applicable.
• GeM GTC: for e-Bidding/RA contracts, Performance Security up to 5% of contract value; submit within 15 days of award; payments become due only after receipt and genuineness verification; refund within 30 days of completion of all contractual obligations; no interest.
• GTC also requires PS validity for 2 months beyond completion of all contractual obligations including warranty (warranty here is 12 months).

Payment terms

Bid Payment Timelines: payment within 45 days of CRAC and online bill submission (expressly superseding GeM GTC clause 12's 10 days).

• Buyer ATC (Gujarati) imposes a split commercial mechanism: after delivery at taluka consignee, 10% beneficiary contribution (lokfado) receipts per beneficiary are to be obtained and deposited at district level; remaining 90% is paid from district level only after verification of lokfado collections and satisfactory full-quantity delivery.
• ATC also states full recovery of the 10% lokfado from beneficiaries shall be done only by the responsible person appointed by the agency.
• Bidder must quote price including all taxes and transportation charges for delivery at all consignee places (Corrigendum/Buyer ATC).
• GeM GTC default for goods is 100% within 10 days of CRAC unless STC/ATC specifies otherwise — bid specifies 45 days.

Quantity variation / option clause financial impact

Purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and may increase ordered quantity up to 25% of contracted quantity during currency at contracted rates.

MSE state reservation (pass/fail)

Procurement is reserved for Micro and Small Enterprises from the State of Bid Inviting Authority (Gujarat) with valid Udyam Registration validated online; bidder must be manufacturer/OEM of the offered product on GeM — traders/resellers of another OEM are not eligible.

• Reserved for MSE = Yes in bid details.
• Benefits of MSE allowed only if seller is validated online in GeM profile and approved by Buyer after document evaluation.
• MSE Relaxation for Years of Experience and Turnover = No.

Bidder turnover

Bid details require Minimum Average Annual Turnover of the bidder (For 3 Years) of 17.33 Lakh; Corrigendum C1 ATC additionally states Minimum Annual Turnover must be twice bid value as per Gujarat State Procurement policy (2 × 34,67,500 = 69,35,000).

• Turnover evidence: certified Audited Balance Sheets or CA/Cost Accountant certificate for last three years ending 31st March of previous financial year; if entity <3 years old, average of completed years after constitution.
• Turnover eligibility criteria: To be verified by the buyer at the time of technical evaluation.
• MSE relaxation from turnover: No. Report both values under contradictions; bidder should seek clarification which figure will be applied.

OEM turnover

OEM Average Turnover (Last 3 Years) required is 139 Lakh(s).

• Same documentary form as bidder turnover (audited balance sheets or CA/Cost Accountant certificate).

Experience criteria

Years of Past Experience Required for same/similar service: 1 Year(s). Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same or similar Category Products to any Central/State Govt Organization/PSU for the indicated number of Financial years before bid opening.

• Copies of relevant contracts and delivery acceptance certificates like CRAC to be submitted with bid showing supply of some quantity during each of the Financial year.
• Valid proof may be any one of: (a) Contract copy along with Invoice(s) with self-certification that supplies against invoices have been executed; (b) Execution certificate by client with contract value; (c) Any other document in support of contract execution like Third Party Inspection release note, etc.
• Startup Relaxation for Years Of Experience: Yes | Complete — DPIIT registered Startup relaxed from Experience Criteria subject to quality/technical specs; supporting documents mandatory.
• MSE relaxation for experience: No.

Past performance

Past Performance 20%: Bidder or its OEM (themselves or through re-seller(s)) should have supplied same or similar Category Products for 20% of bid quantity, in at least one of the last three Financial years before bid opening date, to any Central/State Govt Organization/PSU.

• 20% of 1387 pieces = at least 278 pieces cumulative in any one of the last three FYs.
• Copies of relevant contracts proving cumulative order quantity in any one financial year to be submitted with bid.

Make in India / local supplier eligibility

Participation allowed only from Class 1 / Class 2 local suppliers as per Public Procurement (Preference to Make-in-India) Order 2017 (as amended). Non-local suppliers are not eligible.

• Minimum 50% local content for Class 1 and 20% for Class 2 local supplier for this item.
• MII Purchase Preference: Yes; preference available up to price within L1+20%; maximum percentage of bid quantity for MII purchase preference: 50.
• For MII purchase preference, upload OEM certificate of % local content and locations of local value addition.
• Only Class-I and Class-II Local suppliers as per MII order dated 4.6.2020 will be eligible to bid.

Land-border registration

Any bidder from a country which shares a land border with India is eligible only if registered with the Competent Authority (GeM GTC clause 26); false declaration/non-compliance is ground for immediate termination and legal action.

Debarment / standing eligibility (GeM GTC)

By registering/participating on GeM, seller undertakes it is not presently debarred from bidding on grounds in Rule 151 of GFR 2017.

Consortium / JV

No consortium/JV participation rules, size caps or equity floors are stated in the bid, ATC or corrigendum.

Item and quantity

Supply of Stable Rubber Mats (Q3) — total quantity 1387 pieces; evaluation is total value wise.

Technical specifications

GeM category specs plus buyer additional parameters must both be met.

• Material: Rubber; Shape: Rectangular.
• Features: Water Resistant, Slip Resistant, Dirt Resistant.
• Warranty Period: 12.0 month.
• Packaging Type: Box, Carton.
• Additional parameters: Weight Min 36 kgs; Thickness 17 mm; Tensile strength (Min) 3.50 +- 0.5 Mpa; Width Min 1200 mm; Length Min 1800 mm; Density Minimum 1.2 g/cc; Colour Black; Locking Type Hammer Top.
• Test report from NABL/ILAC/Central Govt Lab: No/Yes allowed values; if claimed available, furnish to buyer on demand.
• Inspection Required (Empanelled Inspection Authority): No.

Delivery locations and quantities

Five consignees under District/Taluka Panchayat Navsari area; 30-day delivery each.

• 1) Hiteshkumar Kantilal Patel — Taluka panchayat building Vansda, 396580 — Qty 555 — 30 days.
• 2) Miteshkumar Pravinbhai Gamit — District Panchayat Bhavan, Behind District Court, Junathana, Navsari, 396445 — Qty 555 — 30 days.
• 3) Hemali Anilbhai Patel — same District Panchayat Bhavan address — Qty 55 — 30 days.
• 4) Jitendra Mukeshkumar Balwani — Veterinary Dispensary Khergam, Opp. Post Office, Ta. Khergam, Dist. Navsari, 396040 — Qty 111 — 30 days.
• 5) Hemalkumar Balubhai Patel — Taluka panchayat building Gandevi, Ta. Gandevi Dist. Navsari, 396360 — Qty 111 — 30 days.

Buyer ATC execution conditions

Delivery is free to taluka consignees with unloading labour by contractor; branding sticker/name plate mandatory; grant-linked ordering; 7-day prior notice to Dy. Director AH Navsari; damaged mats to be replaced at contractor risk.

• On each rubber mat, sticker/name plate must be pasted as given by office after award.
• Order placed as per availability of grant at award; no objection entertained.
• Head of office has final authority to cancel/modify bid at any time.
• Price must include all taxes and transportation to all consignee places.
• Inform Dy. Director of Animal Husbandry, District Panchayat Navsari, 7 days before taluka-level delivery.
• Contractor to arrange labour for delivery and unloading at taluka consignee.
• If mats damaged in transit/delivery, contractor fully responsible to replace and deliver to beneficiary.
• 10% beneficiary contribution (lokfado) process is part of payment/execution ATC (see Financials).

Submission portal and mode

Online two-packet bid on GeM (GEM/2026/B/7875805); Bid to RA enabled: No; evaluation total value wise.

• Type of Bid: Two Packet Bid.
• Documents uploaded by bidders may be shown to other participated bidders (Yes), including clarification/representation documents after login.
• This Bid is also governed by the General Terms and Conditions.

Physical originals

If EMD is via DD/FDR/Banker's Cheque, upload scan with bid and deliver hardcopy to the Buyer within 5 days of Bid End date / Bid Opening date.

• GeM disclaimer treats mandating physical documents as a pre-requisite to qualify bidders as a nullifying ATC practice; here physical delivery is tied to instrument forms of EMD, not as a technical pre-qualification envelope.

Signing / attestation

Bidder must upload duly signed ATC documents attached with the bid; experience self-certification is required where invoices are used as proof.

Corrigendum C1 (GEM/2026/B/7875805-C1) dated 05-08-2026

Single corrigendum supersedes all existing Buyer added Bid Specific Terms and conditions in the bid document or any previous corrigendum; bidders must bid as per the restated terms.

• No change to Bid End Date/Time (19-08-2026 18:00:00) or Bid Opening (19-08-2026 18:30:00) is stated in the corrigendum.
• Restated buyer-added terms largely mirror the original bid's Buyer Added Bid Specific Terms (option clause; MSE state reservation; MSE purchase preference; past experience proof list; EMD DD/FDR/BC forms; uploaded ATC file; text ATC bullets).
• Material substantive addition in text-based ATC: 'The Minimum Annual Turn over must be a twice a bid value as per Gujarat State Procurement policy'.

Turnover amendment detail

Original buyer text ATC did not contain the twice-bid-value turnover sentence; Corrigendum C1 inserts it into Buyer Added text based ATC clauses.

• Original bid detail field still prints Minimum Average Annual Turnover of the bidder (For 3 Years) as 17.33 Lakh — not rewritten by the corrigendum PDF.
• Twice bid value on estimated bid value 34,67,500 equals 69,35,000.
• Action for bidder: prepare turnover evidence for the higher bar and/or raise a GeM representation/clarification before relying on 17.33 Lakh alone.

Values that finally apply after Corrigendum C1

Dates remain 19-08-2026 18:00 end / 18:30 open; validity 30 days; EMD 1,73,375; ePBG 5% for 12 months; estimated value 34,67,500; qty 1387; delivery 30 days; buyer-added ATC as restated in C1 including twice-bid-value turnover sentence and uploaded Gujarati ATC PDF conditions.

• Option clause ±25% remains.
• MSE-from-Gujarat manufacturer reservation remains.
• EMD instrument options and 5-day hardcopy rule remain.
• Sticker/name plate, grant-based ordering, head-of-office cancellation power, all-inclusive pricing, signed ATC upload remain.

Bidder turnover: 17.33 Lakh vs twice bid value

Bid details fix Minimum Average Annual Turnover at 17.33 Lakh, while Corrigendum C1 ATC requires Minimum Annual Turnover of twice bid value (~INR 69.35 Lakh). Both remain on record.

• Corrigendum states it supersedes buyer-added bid specific terms, and inserts the twice-bid-value sentence into those terms; it does not amend the numeric '17.33 Lakh' field in the bid detail table.
• GeM disclaimer also flags buyer ATC clauses in contravention of bid detail sections (including specifications/EMD/ePBG/MII/MSE sections) as potentially invalid unless allowed by GeM GTC — turnover is an eligibility field in bid details.
• Prevailing practical risk: Buyer may apply the higher Gujarat policy figure at evaluation; seek written clarification/representation before bid.

EMD payee name inconsistency

Beneficiary is Deputy Director of Animal Husbandry, District Panchayat Navsari (Maheshkumar Chunilal Patel), DD is in favour of District Development Officer, Navsari, while FDR and Banker's Cheque are in favour of/pledged to Deputy Director of Animal Husbandry, Navsari.

• Action: confirm exact instrument favour/payee with buyer before issuing EMD instruments to avoid rejection.

Payment: 45-day CRAC vs 10%/90% lokfado ATC

Bid Payment Timelines promise payment within 45 days of CRAC and online bills, while Gujarati ATC conditions payment of remaining 90% only after district verification of 10% beneficiary contribution collections and satisfactory asset delivery.

• ATC clause 1 implies contractor obtains 10% lokfado receipts per beneficiary after delivery; clause 3 says full 10% recovery shall be done only by the responsible person appointed by the agency — internal tension on who collects.
• Which cash-flow model prevails is not reconciled in corrigendum; both documents remain applicable (ATC is buyer-uploaded and still linked in C1).

ePBG duration 12 months vs GTC warranty+2 months

Bid ePBG duration field is 12 months, while item warranty is 12 months and GeM GTC requires Performance Security valid for 2 months beyond completion of all contractual obligations including warranty.

• If GTC validity rule is applied strictly, cover may need to extend ~14 months from completion/warranty end timing; bid field still prints 12.

Which bidder turnover figure will be enforced?

Please confirm whether technical evaluation will apply 17.33 Lakh average (bid detail) or twice estimated bid value / INR 69.35 Lakh (Corrigendum C1 ATC / Gujarat State Procurement policy), and whether 'annual' means average of 3 years or each year.

• Material bid/no-bid and eligibility issue for MSE manufacturers near the lower threshold.

Exact EMD instrument favour/payee

Please confirm the exact name to be printed on DD vs FDR vs Banker's Cheque and whether instruments favouring only one of DDO Navsari or Deputy Director of Animal Husbandry, Navsari will be accepted for all forms.

Payment trigger and 10% lokfado collection responsibility

Please clarify whether seller receives 100% from buyer within 45 days of CRAC, or only 90% after district verification of beneficiary 10% contributions, and who is legally responsible for collecting/depositing the 10% lokfado (contractor vs agency-appointed person).

• Also clarify whether failure/delay by beneficiaries to pay 10% delays seller payment and who bears that risk.

Grant availability and partial order risk

Please confirm whether award/order quantity can be reduced or deferred solely due to non-availability of grant, and whether EMD/bid remains bound if order is not placed or is placed for partial quantity after award.

ePBG validity period to be submitted

Please confirm required ePBG validity end date: 12 months as per bid field, or 2 months beyond warranty/contractual obligations as per GeM GTC (warranty 12 months).

Liquidated damages for delayed delivery

LD @ 0.5% of contract value of delayed quantity per week or part week, capped at 5% of total contract value (10% in case of inordinate delay >25% of completion period).

• Delivery period is essence of contract (GTC).
• 30-day delivery for 1387 heavy mats (min 36 kg each) across five Navsari-area consignees is operationally tight.

One-sided cancellation / grant contingency

Head of office may cancel/modify bid at any time; orders depend on grant availability with no objection allowed — demand and award certainty risk.

Option clause quantity risk

Buyer may vary quantity ±25% at placement and +25% during currency at same rates, with formula-based additional delivery time (minimum 30 days unless original DP <30).

Payment / working-capital and beneficiary-collection risk

ATC links substantial payment to verification of 10% beneficiary contributions and district-level checks, which can delay cash flow beyond the stated 45-day CRAC timeline and create collection/dispute exposure.

• Payments also become due only after Performance Security receipt/verification under GTC.
• Contractor bears unloading labour and free replacement of damaged mats.

EMD / performance security forfeiture exposure

EMD can be forfeited for withdrawal/modification within validity, false documents, or failure to furnish performance security in time; PS can be forfeited for neglect of contractual obligations.

Eligibility / reservation traps

Strict Gujarat MSE manufacturer-only reservation plus MII Class 1/2-only participation and conflicting turnover thresholds create high disqualification risk for traders, non-Gujarat MSEs, non-local suppliers, and borderline-turnover bidders.

Warranty and branding obligations

12-month warranty plus mandatory post-award sticker/name plate on every mat add residual liability and process dependency on buyer-issued branding content.

Inviting authority / office

Office: District Panchayat Navsari under Panchayats And Rural Housing Department, Gujarat (Organisation N/A).

• Ministry/State Name: Gujarat.
• Beneficiary for securities: Deputy Director of Animal Husbandry, DISTRICT PANCHAYAT NAVSARI (Maheshkumar Chunilal Patel).

Email contacts

HOD grievance redressal email: [email protected]; Buyer email: [email protected].

Physical submission / consignee addresses

EMD hardcopies go to the Buyer (Deputy Director of Animal Husbandry / District Panchayat Navsari channel); goods deliver to the five listed consignee addresses in Navsari district.

• District Panchayat Bhavan, Behind District Court, Junathana, Navsari - 396445 (two consignees).
• Taluka panchayat building Vansda - 396580.
• Veterinary Dispensary Khergam, Opp. Post Office, Ta. Khergam, Dist. Navsari - 396040.
• Taluka panchayat building Gandevi, Ta. Gandevi Dist. Navsari - 396360.
• Pre-delivery intimation address: Deputy Director of Animal Husbandry office, District Panchayat Navsari (7 days prior).

Phone numbers

No telephone numbers are printed in the bid document, ATC or corrigendum.